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Village of Maryville, Illinois

Description Board Minutes
Date 10/15/2008 Location Council Chamber
Time Speaker Note
7:00:03 PM Gulledge Called the Board meeting of Wednesday, October 15, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Service Officer Jones, Police Chief Schardan, Building and Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, Public Works Director Presson, Deputy Clerk Fenton, three (3) reporters and eight (8) residents.
7:00:51 PM Gulledge Asked for a motion to amend the agenda to add a YMCA Proclamation under legal and Ordinance 2008-50, which approves the supplements as is done regularly. Stated in addition, the attorney is requesting a Closed Session to discuss pending litigation 5ILCS120/2(c)(11). Motion to amend the agenda was made by Limberg and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:18 PM Gulledge Called for approval of the minutes from the October 1, 2008 meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:50 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:03:25 PM Gulledge Went to Communications.
7:03:49 PM Long Presented a letter of resignation from Police Officer Timothy Aldrich. She read the letter in its entirety. Presented a letter from Albert Hrubetz advising of a donation to the Historical Museum. She read the letter in its entirety. Presented a letter of resignation from the Community Improvement Board from Melissa DeLassus. She read the letter in its entirety.
7:06:59 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:07:44 PM Gulledge Presented the October Yard of the Month first place award to Michael and Kathleen McCauley, 3 Westview Drive. Commented second place went to Mike and Michelle Vallino at 6045 Keebler Oaks Drive.
7:09:23 PM Gulledge Went to Legal Matters and asked Attorney Wigginton to discuss.
7:09:28 PM Wigginton Presented Ordinance 2008-48, authorizing the execution of a Water Service and Pre-Annexation Agreement pertaining to the property of Anthony and Angela Glaser Jr., located at Lot 134 Deterding Hills Subdivision, #6, commonly known as 226 Woodridge Court, Collinsville, Illinois, 62234. Stated the ordinance was the subject of a public hearing held this evening. Stated all other statutory procedures provided in Division 15.1 of Article 2 of the Illinois Municipal Code have been complied with. Stated the ordinance will authorize the Mayor and Village Clerk to sign a document known as Agreement for Water Service and Pre-Annexation dated August 19, 2008.
7:10:29 PM Gulledge Asked for a motion to approve Ordinance 2008-48. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:11:30 PM Wigginton Presented Ordinance 2008-49, authorizing the execution of a Water Service and Pre-Annexation Agreement pertaining to the property of Joseph Klees and Michelle Link located at Lot 15 Beverly Hills Addition, #3, commonly known as 117 Ridgemoor Drive, Glen Carbon, Illinois, 62034. Stated the agreement was the subject of a public hearing held this evening. Stated all other statutory procedures provided in Division 15.1 of Article 2 of the Illinois Municipal Code have been complied with. Stated the ordinance would authorize the Mayor and Village Clerk to sign a document known as Agreement for Water Service and Pre-Annexation dated September 12, 2008.
7:12:15 PM Gulledge Called for a motion to approve Ordinance 2008-49. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:48 PM Wigginton Presented Ordinance 2008-50 adopting and enacting a supplement to the Code of Ordinances for the Village of Maryville. He read the ordinance in its entirety.
7:14:34 PM Gulledge Called for a motion to approve Ordinance 2008-50. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:14 PM Wigginton Presented a Proclamation entitled "Keeping the Lights on After School". He read the proclamation in its entirety. Motion to approve was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:05 PM Gulledge Went to Old Business.
7:18:14 PM Schmidt Made a motion to enter into a contract with CJ Schlosser for auditing services for the following years and amounts: 2009 - $8,675; 2010 - $8,800; 2011 - $9,150. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:19:34 PM Callahan Made a motion to approve Chief Schardan's request to attend the IACP Conference in San Diego, for a cost of $1,120 plus food and incidentals. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:13 PM Callahan Made a motion to accept the resignation of Police Officer Timothy Aldrich. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:21:55 PM Callahan Made a motion to accept the resignation from the Community Improvement Board of Melissa DeLassas. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:22:28 PM Gulledge Went to New Business/Trustees' Comments.
7:22:36 PM Schmidt Made a motion to accept the 2020 Future Land Use and Transportation Map, as recommended by the Comprehensive Plan Committee. Clarified the approved plan is as-changed by the Board of Trustees, excluding the bike lane along East Main Street. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:24:30 PM Schmidt Thanked all members of the Comprehensive Plan Committee as follows: Paul Falbe, Addie Hall, Doug Keene, Sharon Frey, Ron Covarrubias, Mike Vallino, Lou Bicanic, Joe Walker, Scott Allen, Nancy Shoup, Courtney Wright, Gary Kukla, Kathleen Mackey, Tony Carona, Larry Sims, Brad Nelson, Stan Clark, Charles Dye, Kelly Reynolds, Lynn Kerfoot and Phillip Tyson.
7:25:47 PM Bell Commented the George Portz Fiddler's Frolic concert went well and had a good turn out.
7:26:11 PM Callahan Reported on the Community Improvement Board meeting held Monday evening. Stated they are in the process of obtaining costs for the Welcome signs, which will be a brick and mortar monument showing population figures. Explained the original plan was to erect five signs; however due to cost and budget issues, they have decided to get a prices on installation of two and one. Next, stated the banner project is ongoing. Stated there is $3,000 in the budget. Explained Creative Hype is asking for a payment of $5,088 up-front for thirty-one (31) banners and forty (40) brackets, with a cost on completion of approximately $1,600. Explained the committee has received to date $3,820 in orders, with an additional $2,000 due from Anderson Hospital. Made a motion to authorize the down payment to Hype Creative of $5,088, representing 100% of the bracket cost, and half of the banner cost. Second to the motion was made by Kostyshock.
7:29:41 PM Bell Asked how many banners have been sold. He was told 34, so they have ordered 40 and if they don't sell them this year, they hope to sell next year.
7:30:05 PM Bell Commented he does not understand how the banners can be ordered without a sponsor.
7:30:13 PM Callahan Explained they will only print the ones that have sponsors. Commented he would not be surprised if they end up selling more than 40, as this is a two year program. Commented assuming everyone pays the minimum, the Village will bring in over $8,000.
7:31:30 PM Gulledge Commented they have to include some cost involved in labor. Stated he agrees the project will certainly at least break even.
7:31:45 PM Callahan Commented due to the change in ownership from Illinois Power to Ameren, they have a different procedure for hanging banners. Explained the Village must fill out a permit application.
7:32:13 PM Gulledge Asked for other questions or comments. There were none. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:33 PM Kostyshock Made a motion to approve Pay Request 2 and final from Haer Plumbing and Heating in the amount of $7,398.28 for the water main extension along Route 157, pending the completion of Lombardi's driveway. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:33:56 PM Kostyshock Made a motion to approve emergency repairs to the Water Plant roof in the amount of $11,250. Second to the motion was made by Bell.
7:34:21 PM Gulledge Commented at a previous meeting, the Board approved a bid of $10,000. Explained the company recanted their bid, and Presson requested approval for approximately $1,600 to fix the roof.
7:34:50 PM Presson Explained this is about a $1,500 difference from the original bid.
7:34:55 PM Bell Commented this is a replacement, not a repair. Presson agreed.
7:35:01 PM Gulledge Stated it needs to be done with the rainy season coming.
7:35:20 PM Limberg Questioned the five year warranty on the roof. Asked if the roof bidded by Lakeside was a different material, as they were going to give a 15 year warranty.
7:35:35 PM Presson Stated they were originally, but under review they reduced it due to different issues, including bidding of the job without actually going on top of the roof.
7:35:58 PM Gulledge Explained the current roof is original from building in 1979. Stated they had a 10 year warranty on it, so they have been lucky. Commented the difference between the warranties is a lot of money. Asked for other questions or comments. There were none. Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:36:54 PM Kostyshock Displayed a photo received from Al Hrubetz of his grandmother who was born in Austria in 1838 and came to the U.S. in 1882 and died in 1899 and is buried in Buck Road Cemetery. Stated Hrubetz plans to send more pictures regarding Maryville.
7:37:44 PM Callahan Commented in appreciation for the Business Yard of the Month award, Bobby's Custard gave each member of the MCIB a $5.00 coupon for ice cream. Thanked Bobby Kozak and encouraged him to keep up the good work on his landscaping.
7:38:54 PM Gulledge Went to Calendar Updates. Commented on the Park Meeting scheduled for Monday at 6:00 p.m.; Large Item Trash Pickup the week of October 20th on residents' regular scheduled day; Planning Commission meeting scheduled for the 27th; Halloween Party scheduled for October 31st at Maryville Elementary School; Turkey Trot scheduled for November 15th. A question was raised whether a Caucus meeting will be held the Wednesday before Thanksgiving; Mayor asked the Board to think about it, and they will discuss at the next meeting.
7:40:45 PM Gulledge Went to Staff Reports.
7:40:53 PM Presson Stated the lights have been completed at the Merz Gazebo. Stated the solid surface in Drost Park is 100% complete. Stated the bore for the bike path overflow is completed; they are waiting on the two end sections to complete the job. Stated crack sealing will beginning the week of November 1st. Stated they have removed over 2,300 yards from Drost Park Lake. Stated the Fairlane storm sewer project is approximately 60% complete.
7:42:28 PM Schardan Commented his appreciation for Officer Aldrich's service. Stated Hopke will be released tomorrow from the field training program, so he will be on his own. Stated the Halloween Party will be October 31st from 6:00 p.m. to 8:00 p.m. at Maryville Elementary School, at which there will be entertainment, candy bags and costume contests.
7:43:14 PM Jones Stated they held the Rabies Clinic on October 4th at which they had 129 registrations, which is the biggest attendance they have ever had.
7:43:24 PM Callahan Asked Flaugher the status of fire calls.
7:43:34 PM Flaugher Stated they will exceed last year's calls, and are currently at approximately 820. Stated they do not have training points figured in yet; however they will be in the same vicinity as last year.
7:44:18 PM Bell Asked if they are exceeding calls from last year, why total points are about the same. Asked if training is down.
7:44:27 PM Flaugher Explained it should average out to about the same; training is not down. Explained a lot of calls are during the day while on-duty individuals are on, which does not affect the point totals.
7:45:05 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Concurred with Schmidt's comments regarding the Comprehensive Plan. Stated tomorrow Representative Jay Hoffman will be at Village Hall to discuss projects and give an update. Asked for a motion to go into Closed Session to discuss Pending Litigation 5ILCS120/2(c)11. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:14:00 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:14:34 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:15:05 PM Gulledge The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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