Click to Home
Go To Search
 

View Other Items in this Archive | View All Archives | Printable Version

Village of Maryville, Illinois

Description Board minutes
Date 11/5/2008 Location Council Chamber
Time Speaker Note
7:00:31 PM Gulledge Called the Board meeting of Wednesday, November 5, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan and Kostyshock; Garcia was absent. Also in attendance were Clerk Long, Attorney Wigginton, Building and Zoning Administrator/Fire Chief Flaugher, Public Service Officer Jones, Public Works Director Presson, Police Chief Schardan, Comptroller Brussatti, twenty-seven (27) residents and three (3) reporters.
7:01:34 PM Gulledge Called for approval of the October 15th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:04 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:39 PM Gulledge Went to Communications.
7:03:01 PM Long Presented a thank you letter from Ken Braundmeier to Patrick Presson. She read the letter in its entirety. Presented a letter of resignation as Telecommunicator from Steve Black from the Maryville Police Department. She read the letter in its entirety.
7:05:50 PM Gulledge Presented the Life Saver Award to Matthew J. Miller for an incident that happened in July, at which time he saw a female on the ledge of the overpass of Interstate 55/70 on Illinois Route 159 and restrained her from jumping off the overpass.
7:07:39 PM Gulledge Recognized the Civilian Emergency Response Team. Explained this is a group of people put together by Courtney and Dan Wright and Gary Kukla of the Community Improvement Board. Explained the need for volunteers to help during emergencies such as power outages. Explained the group of eighteen individuals received twenty (20) hours of training in emergency response. Introduced Trustee Jack Callahan, liaison for the Community Improvement Board, to recognize and present certificates to the CERT members in attendance.
7:12:44 PM Callahan Commented Kukla has already come up with an idea for the CERT to be involved with the community.
7:12:55 PM Gulledge Asked for other Communications. There were none. Motion to place the Communications on file was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:13:26 PM Gulledge Went to Legal Matters and asked attorney to discuss.
7:13:29 PM Wigginton Presented Resolution 2008-21 authorizing the Village to enter into and the Mayor to execute an agreement between the Village of Maryville and Juneau Associates Inc. for engineering services for the OSLAD grant project. He read the Resolution in its entirety.
7:14:37 PM Gulledge Asked for a motion to approve Resolution 2008-21. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:14:58 PM Wigginton Presented Resolution 2008-22 relating to the Acceptance or Rejection of a Final Plat of Stonebridge Estates. He read the Resolution in its entirety.
7:16:34 PM Gulledge Asked for a motion to approve Resolution 2008-22. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:17:06 PM Wigginton Presented Resolution 2008-23 relating to the Acceptance of a Preliminary Development Plan for Maryville Medical Building #2. He read the Resolution in its entirety.
7:18:43 PM Gulledge Asked for a motion to approve Resolution 2008-23. Motion was made by Kostyshock and seconded by Schmidt.
7:19:06 PM Callahan Clarified this is the one next to the restaurant. Asked if the entry way will be the existing entry for the restaurant.
7:19:28 PM Flaugher Stated the engineer's review letter stated when the final plan comes in this month for approval, there needs to be an agreement in place and attached to the plan between the owner of the medical building and the owner of the restaurant. Explained the restaurant is using a portion of this lot for their ingress and egress.
7:20:13 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:20:36 PM Wigginton Presented Ordinance 2008-51 relating to the rezoning request of property from SR1 to SR2 located at 612 Drost. Stated the Village held a public hearing to consider the request on October 27, 2008 before the Maryville Planning Commission, at which time the Commission issued an advisory report recommending the rezoning. Stated a subsequent public hearing was held this evening before the Board of Trustees to consider the request. Stated this ordinance would authorize the re-zoning of property owned by Henry and Marian Seaman located at 612 Drost Street from SR1 to SR2. Stated all other provisions of the applicable ordinance remain unchanged and in full force and affect except as specifically amended by the ordinance.
7:21:52 PM Gulledge Called for a motion to approve Ordinance 2008-51. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:22:36 PM Wigginton Presented Ordinance 2008-52 relating to the rezoning request of property from SR2 to B1 located at 2232 Vadalabene. He read the ordinance in its entirety. Explained the purpose of the rezoning is to construct medical office buildings for Dr. Mike Mandis.
7:24:04 PM Gulledge Called for a motion to approve Ordinance 2008-52. Motion was made by Kostyshock and seconded by Limberg.
7:24:42 PM Callahan Asked Flaugher if he notified all adjoining property owners. 
7:24:51 PM Flaugher Responded yes; six (6) adjacent property owners in the Copper Creek subdivision and one to the west on Vadalabene. Stated he receive a phone call from one of the residents from the Copper Creek subdivision prior to the Planning Commission hearing; the resident from the property to the west attended the hearing and did not have opposition.
7:25:27 PM Gulledge Explained Jill Klaas from 40 Wexford Green contacted him by phone as she has health problems and could not attend the hearing. Stated she is opposed because of the curve there, making it a dangerous area.
7:25:53 PM Callahan Asked the location on Wexford Green. He was shown on the map.
7:26:18 PM Kostyshock Asked about a buffer zone at the back of the building.
7:26:19 PM Flaugher Stated that is what they are proposing; however the procedure being discussed at present is to re-zone the property. Stated the buyer's contract is contingent on getting the zoning. Stated once the zoning is approved, the owner will come to the Planning Commission with a preliminary plan, final plan and landscaping plan. Explained the concept plan provides for a twenty foot landscape buffer next to the residential property.
7:26:48 PM Bell Asked how much a variance that is from the requirement. He was told they are asking for a thirty foot variance.
7:27:00 PM Flaugher Explained a fifty foot buffer on a lot of the commercial property in town would make the property unbuildable. Explained if this was going to be a gas station, they would want to enforce the fifty feet; however this is a medical building. Reiterated that is to be dealt with in the development plan stage.
7:27:28 PM Gulledge Cautioned the Board the discussion tonight is regarding zoning. Stated the Board will be able to vote on the plan itself after it comes back from the Planning Commission.
7:27:43 PM Flaugher Commented further regarding an issue discussed at the Planning Commission where some members questioned why it cannot be built as a residential property. Explained in looking at the plat displayed, there is only a small parcel that has access to Vadalabene because the triangular lot to the north east of it is owned by IDOT. Explained there is no way to build more than one house on that lot due to access issues. Explained with Vadalabene being a State road, a residential house would not be a marketable project.
7:28:28 PM Callahan Commented when the subdivision was originally platted, the owners wanted to use that ground but could not get permission from the State.
7:28:50 PM Flaugher Explained the reason it ended up as an outlot is because the developer wanted to have a separate entrance to Copper Creek; however IDOT would not approve it because of the curve on Vadalabene.
7:29:08 PM Bell Asked if parking is okay.
7:29:15 PM Flaugher Stated that has not been reviewed yet. Explained this is just a conceptual plan.
7:29:42 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:30:07 PM Wigginton Presented Ordinance 2008-53 declaring certain personal property owned by the Village as surplus property. He read the Ordinance in its entirety. Explained the list of property was discussed at a prior Caucus meeting, where Chief Schardan reported most of the property is old and unusable.
7:31:22 PM Gulledge Called for a motion to approve Ordinance 2008-52. Motion was made by Callahan and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:31:52 PM Gulledge Went to Old Business.
7:32:06 PM Schmidt Discussed the payment to Risk Management Association for insurance. Stated coverage will be from December 31, 2008 through December 31, 2009, for a total payment of $169,619.13. Made a motion to pay using Option #3 with a first installment payment of $84,809.57 due by November 21, 2008; and a second installment of $84,809.56 to be paid by June 12, 2009. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:34:17 PM Kostyshock Made a motion to purchase a Walk Behind Saw from Nu Way in the amount of $4,615, which is the lowest of three bids. Second to the motion was made by Limberg. Voting on the motion: Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:35:04 PM Kostyshock Made a motion to approve the proposal from Vandevanter Engineering for repairs to the Professional Park lift station in the amount of $45,310, which was an emergency repair. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:36:07 PM Gulledge Went to New Business/Trustees' Comments.
7:36:20 PM Schmidt Thanked Presson for work on the Birch Lane project. Next, stated Madison County Transit is going through a change in identification for their free ridership program. Stated MCT will be in the Seniors' building on Friday, November 21 from 10:00 a.m. to 12:00 p.m. for residents to receive new photo ID's.
7:37:46 PM Callahan Discussed the recent MCIB meeting at which a proposal for welcome signs was discussed. Stated eventually they would like to erect five signs; however due to budget cuts there is only enough funding for one sign at this time which will be located on Route 159 at Town Center Drive across from Ralph's. Stated the sign will cost between $13,000 and $14,000. Explained they are budgeted in excess of that number; however they do not have enough to do two. Stated the recommendation will be made to the Board soon. Stated Gary Kukla made a presentation for the possibility of holding an ID Theft program/seminar, for which the idea was discussed to use the CERT group or Police Department. Stated regarding the Banner Program, thirty-five (35) banners have been paid for. Stated the Village is in the process of obtaining permits from Ameren to hang the banners on the utility poles.
7:41:21 PM Bell Asked when they plan to hang the banners.
7:41:26 PM Callahan Explained the banner program is for two years; the banners will hang for eight to nine months of the year and be taken down during the seasonal lights displays at Fourth of July and Christmas. Gulledge commented his opinion they will likely not put the banners up this year until after the Christmas lights are removed.
7:43:18 PM Limberg Asked when the projection is to have a welcome sign erected at the north end of town.
7:43:27 PM Callahan Stated they have spent a lot of time on this issue. Stated the idea was discussed to pay for half of two signs in this budget year, and the other half of both next fiscal year. Cautioned there are variables with respect to next year regarding both the upcoming election and possible budget constraints. Commented his opinion the south end will hopefully be done by spring, and the north could be done immediately thereafter.
7:44:45 PM Callahan Made a motion to accept the resignation of Telecommunicator Steve Black effective October 23, 2008. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:45:39 PM Kostyshock Commented the Public Works Department has been working on erecting Christmas decorations as well as sealing streets and continuing to work on the lake.
7:46:32 PM Gulledge Went to Calendar Updates. Commented the Turkey Trot is scheduled for November 15th at Drost Park; a special Planning Commission meeting will be held November 12th at 7:00 p.m. to be held in the Village Hall Conference Room; there will be no Caucus meeting on November 26th; November 22nd is the Community Improvement Board breakfast meeting. Went to Staff Reports.
7:48:52 PM Schardan Gave monthly report.
7:49:19 PM Flaugher Gave monthly report for Building and Zoning and Fire Department.
7:51:23 PM Jones Gave monthly report.
7:52:01 PM Gulledge Commented on the good job done by Presson on the Birch project.
7:52:34 PM Long Stated election packets are available. Stated the first day to file is January 19th, and last is January 26th. Gulledge stated the minimum signature requirement is thirty-three (33), and maximum is eighty-three (83).
7:53:06 PM Gulledge Went to Business from the Floor. There was none.
7:53:15 PM Gulledge Went to Mayor's comments. Stated the Zoning Board of Appeals will hold a public hearing at 9:00 a.m. on Saturday, November 15, 2008 at Village Hall to discuss the petition of Cain and Pinnell Professional Building requesting variances for off-street parking requirements and fifty-foot landscape planting buffer for lot 79 in the 1st Addition of Autumn Oaks. Gave Allied Waste totals. Commented the Village Hall will be closed Tuesday in observance of Veteran's Day.
7:54:29 PM Limberg Commented Saturday at noon there will be a Veteran's Day parade in St. Louis starting from the Soldier's Memorial.
7:54:52 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:55:13 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

Produced by FTR Log Notes?
www.ftrgold.com


The Village of Maryville