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Village of Maryville, Illinois

Description Board Minutes
Date 11/19/2008 Location Council Chamber
Time Speaker Note
7:00:48 PM Gulledge Called the Board meeting of Wednesday, November 19, 2008 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, three (3) residents and two (2) reporters.
7:01:37 PM Gulledge Called for approval of the November 5th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:17 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:50 PM Gulledge Went to Communications. There were none. Went to Legal Matters and asked attorney to discuss.
7:03:03 PM Wigginton Presented a Proclamation relating to Drunk and Drugged Driving Prevention Month in December. He read the Proclamation in its entirety.
7:04:42 PM Gulledge Called for a motion to approve the Proclamation. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:05:14 PM Wigginton Presented Resolution 2008-24 relating to the Acceptance of a Final Development Plan for the Pinnel & Cain Office Building. He read the Resolution in its entirety.
7:07:07 PM Gulledge Called for a motion to approve Resolution 2008-24. Motion was made by Limberg and seconded by Kostyshock.
7:07:29 PM Callahan Asked if there were complaints from adjacent property owners.
7:07:32 PM Gulledge Answered no. Commented the other two out lots on the original development had ten foot variances; this will go from nineteen to twenty nine feet. Stated the developer adhered to all comments and suggestions the Planning Commission and Zoning Board posed.
7:08:16 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:39 PM Wigginton Presented Resolution 2008-25 relating to the approval of a Sanitary Sewer Extension for the Bauer Lane Project. He read the Resolution in its entirety. Motion to approve was made by Kostyshock and seconded by Schmidt.
7:09:38 PM Callahan Asked if the money will come from the General Fund.
7:09:41 PM Gulledge Answered Juneau explained because it is a Village run program, it must be worded this way. Explained this is so they don't have to pay for a permit. Explained there are private funds being used to build the lines; however it is still a Village run and operated project. Callahan asked if it will come from General Fund or Sewer. Gulledge answered WSOM.
7:10:12 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:34 PM Wigginton Presented Ordinance 2008-54 related to Water Tap-On Fees. He read the Ordinance in its entirety (schedule attached).
7:14:22 PM Gulledge Called for a motion to approve Ordinance 2008-54. Motion was made by Kostyshock and seconded by Schmidt.
7:14:45 PM Garcia Asked if this will affect the people getting sewers on Borri.
7:14:49 PM Gulledge Answered no, this pertains only to water. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:15:23 PM Wigginton Presented Ordinance 2008-55 related to Sewer Fees (schedule attached). He read the Ordinance in its entirety.
7:19:23 PM Gulledge Called for a motion to approve Ordinance 2008-55. Motion was made by Kostyshock and seconded by Limberg.
7:19:45 PM Gulledge Referred to Garcia's earlier questions, stating Borri residents have already pre-paid for their permits.
7:19:52 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Garcia - yes. Motion carried.
7:20:12 PM Wigginton Presented the Proposed 2008-2009 Estimated Tax Levy. Explained municipalities are required each year at this time to establish their Tax Levy for the fiscal year beginning May 1, 2008. Explained this is just an estimate, and will be read tonight. Stated on December 10, 2008, there will be a Caucus meeting discussion on the issue. Stated on December 17, 2008, a public hearing will be held at 6:35 p.m. to discuss the matter, after which a vote will be held by the Board for passage. Stated it must be filed by December 23, 2008. Presented the estimated Tax Levy (copy attached).
7:23:14 PM Gulledge Commented this is the maximum calculated rate estimate, as he was directed. Reiterated the issue will be discussed at Caucus.
7:23:45 PM Wigginton Clarified certain categories such as General Fund, Police Protection, Street and Bridge, Public Comfort, Working Cash, etc. are maximized rates. Explained they had the discretion to make it much higher, but did not, as there are lots of categories that are not capped. Gulledge concurred.
7:24:20 PM Bell Asked the calculated last year.
7:24:28 PM Wigginton Answered approximately 102 or 103.
7:24:36 PM Bell Clarified these numbers show 113.
7:24:42 PM Gulledge Asked for other questions on the reading. There were none.
7:25:07 PM Gulledge Went to Old Business.
7:25:19 PM Schmidt Made a motion to sponsor the Troy/Maryville Chamber of Commerce Community Map at a cost of $445. Second to the motion was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:26:29 PM Callahan Made a motion to purchase a Welcome to Maryville sign from Design One for $8,876.50. Second to the motion was made by Bell.
7:26:53 PM Bell Asked if this is the cost of the sign itself, not including electric, etc. He was told yes.
7:27:20 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:27:48 PM Garcia Made a motion to accept the revision to the Employee Handbook under Recruitment and Selection regarding description of immediate family. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - nay; Kostyshock - yes; Garcia - yes. Motion carried.
7:29:03 PM Garcia Made a motion to hire Erik Jones as a full time telecommunicator effective November 20, 2008. Explained Jones is being reclassified from the appointed position of Public Service Officer to a full time telecommunicator with an hourly rate to increase from $18.6611 per hour to $18.8370 per hour. Stated Jones will retain his longevity, current benefit eligibility and all accrued vacation and sick leave benefits, and the probationary period is waived. Second to the motion was made by Schmidt.
7:29:43 PM Callahan Asked why they are waiving the probationary period.
7:29:49 PM Wigginton Answered because he has been an employee of the Village for three years. Explained the Chief does not feel it is necessary for Jones to go through the Probationary period because he has filled in from time to time as a dispatcher and he is comfortable with his service.
7:30:13 PM Gulledge Commented the issue was discussed, and Chief Schardan and Chief Flaugher both felt he has spent enough time there. Garcia asked if this is something that is normally done.
7:30:29 PM Wigginton Explained the policy encourages promotion and lateral transfers, so it is consistent with policy.
7:31:18 PM Gulledge With no further questions or comments, asked for a roll call.
7:31:20 PM Long Attended to a technical difficulty with the recording system.
7:32:15 PM Gulledge Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:32:30 PM Gulledge Went to New Business/Trustees comments.
7:32:39 PM Bell Commented the Turkey Trot 5K run and one mile walk was successful.
7:33:02 PM Kostyshock Commented Al Hrubetz is in town this week and donated $1,000 to the Museum. Next, commented the Christmas lighting will be finished by the end of the week.
7:34:25 PM Gulledge Went to Calendar Updates. Commented the Village Hall will be closed next Thursday and Friday in observance of Thanksgiving; there will be no Caucus meeting on November 26th; there is no Planning Commission meeting on November 24th; Santa Fest will be held at the Fire Department on December 6th from 10:00 a.m. to noon; the Planning Commission will not meet on December 22nd due to the holidays, and will instead hold their December meeting on the 8th; there will be no Economic Development meeting on the 8th.
7:35:58 PM Gulledge Went to Staff Reports. There were none.
7:36:30 PM Gulledge Went to Business from the Floor. There was none.
7:36:39 PM Gulledge Went to Mayor's Comments. Stated Saturday morning at 9:00 a.m. will be a Community Improvement Board meeting and breakfast. Commented on the difference between the LED and regular lights in the Christmas display.
7:38:16 PM Schmidt Commented this Friday MCT will be at the Seniors' Building from 10:00 a.m. to noon issuing new photo bus IDs for eligible residents.
7:38:47 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.

Respectfully submitted,

Thelma Long, Village Clerk

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