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Village of Maryville, Illinois

Description Board Meeting Minutes
Date 12/17/2008 Location Council Chamber
Time Speaker Note
7:00:03 PM Gulledge Called the Board meeting of Wednesday, December 17, 2008 to order and invited those in attendance to join in the Pledge of Allegiance.
7:00:44 PM Gulledge Asked the Board to consider amendment of the agenda to include a request from the Museum Committee to spend up to $600 on improvements at the museum. Motion to amend was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:01:32 PM Gulledge Asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan and Kostyshock; Garcia was absent. Also in attendance were Building and Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Comptroller Brussatti, Police Chief Schardan, ten (10) firemen, Clerk Long, Village Attorney Wigginton, and one (1) reporter.
7:01:57 PM Gulledge Called for approval of the December 3rd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:23 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Limberg and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:55 PM Gulledge Went to Communications.
7:03:06 PM Long Presented a letter from Shirley and Ray Soto thanking Village employees for their assistance; a letter of commendation regarding Old Town improvements from the Heritage and Museum Committee; and a letter from Maclair Asphalt Co. regarding demolition of the building located at 1600 East Main. She read the letters in their entirety.
7:06:32 PM Gulledge Called for a motion to place the Communications on file. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:06:51 PM Gulledge Went to Legal Matters and asked Attorney to discuss.
7:07:10 PM Wigginton Presented Ordinance 2008-56 Amending Section 154.028 "Sanitary Sewers" of the Subdivision Code. He read the ordinance.
7:09:53 PM Gulledge Called for a motion to approve Ordinance 2008-56. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:10:22 PM Wigginton Presented Ordinance 2008-57, Village of Maryville Tax Levy for the fiscal year May 1, 2008 through April 30, 2009. Stated the ordinance was the subject of a public hearing held tonight at 6:30 p.m. pursuant to Notice and Statute. Stated the ordinance was also the subject of a public meeting discussion on December 10th. Stated the entire ordinance is available for public inspection. Summarized the levy by category as follows: $430,000 for Corporate Expenses; $361,000 for Fire Protection; $135,375 for Police Protection; $180,500 for Street and Bridge; $60,250 for Street Lighting; $140,000 for Liability and Worker's Compensation Insurance; $6,000 for Unemployment Insurance; $9,000 for Annual Audit; $25,000 for Public Comfort; $90,250 for Working Cash; $150,000 for Federal Social Security; $125,000 for Illinois Municipal Retirement Fund; $197,000 for Police Pension Fund; $40,000 for Fire Pension Fund. Stated the Village Clerk is required to file a certified copy of this ordinance with the County Clerk on or before the last Tuesday of December, 2008. Stated the ordinance is based upon an estimated 2008 property valuation of $180,500,000, and is estimated to generate a total levy of $1,949,375 which would equate to a tax rate of 1.08.
7:13:53 PM Gulledge Called for a motion to approve Ordinance 2008-57. Motion was made by Schmidt and seconded by Kostyshock.
7:14:19 PM Schmidt Commented Trustee Callahan questioned the $125,000 figure for IMRF as to what the rate would be for the upcoming year, and when it would go into effect. Stated the rate is 8.44% effective January 1, 2009.
7:15:02 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:15:20 PM Wigginton Presented Ordinance 2008-58, for the Levy and Assessment of Taxes for Fiscal year May 1, 2008 through April 30, 2009 for Special Service Area #3. Explained this is an ordinance passed each year to repay a loan obtained through the IEPA for purposes of establishing and constructing Special Service Area #3. Explained this loan requires a payment of principal and interest in the of $19,821.00. Stated this ordinance will levy a tax on the properties located within Special Service Area #3 in that amount.
7:16:17 PM Gulledge Called for a motion to approve Ordinance 2008-58. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:16:44 PM Wigginton Presented Ordinance 2008-59 abating the tax levied for the year 2008 to pay the principal and interest on $850,000 in General Obligation Bonds, Series 1997. He read the ordinance in its entirety.
7:18:09 PM Gulledge Called for a motion to approve Ordinance 2008-59. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:18:42 PM Wigginton Presented Ordinance 2008-60 abating the tax levied for the year 2008 to pay the principal and interest on $935,000 in General Obligation Bonds Series 2001A. Explained on July 5, 2001 the Board passed Ordinance 2001-17 that issued $935,000 in General Obligation Bonds and directed a tax levy to pay those bonds. Stated the Village has determined they have sufficient revenues to pay off this year's principal and interest without taxing its citizens, therefore abating those taxes.
7:19:36 PM Gulledge Called for a motion to approve Ordinance 2008-60. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:20:09 PM Wigginton Presented Ordinance 2008-61 abating the tax levy for the year 2008 to pay the principal and interest on $2,000,000 in General Obligation Bonds Series 2001B. Explained the Village passed Ordinance 2001-18 on July 5, 2001 providing for the issuance of $2 million in General Obligation Bonds and directed a levy to pay the principal and interest on those bonds. Stated the Village has determined they have sufficient revenues to pay the principal and interest without taxing its citizens, and this ordinance would abate the taxes levied to repay the principal and interest on the bonds.
7:21:07 PM Gulledge Called for a motion to approve Ordinance 2008-61. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:21:48 PM Gulledge Went to Old Business.
7:22:00 PM Callahan Explained at the last Caucus, the Board glossed over the discussion of how much to pay firefighters per point, agreeing at a minimum to pay at the same rate as last year. Stated he contacted each Board member the next day, and the consensus was to pay the rate at between $1.70 and $1.75 per point. Made a motion to pay the annual fire call stipend at $1.75 per point, for a total to be paid of $62,140.75. Commented they budgeted $80,000 and appropriated $90,000. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:24:04 PM Callahan Explained Flaugher has made a proposal for the point system to be put in place for 2009 whereby a prorated amount of money on points would be paid between 10% and 15%. Commented oftentimes in business, plans cannot be completed due to an unforeseen event. Stated his opinion Cambridge House is such a case, as 30% of the calls are made there. Commented his opinion an individual making 100 to 150 calls per year should not be penalized by not receiving pay. Made a motion to adopt the sliding scale plan Flaugher has proposed retroactively for 2008 at a rate of $1.50 per point.
7:26:56 PM Gulledge Asked for a second to the motion. There was no second; motion failed.
7:27:05 PM Kostyshock Made a motion to award the Northwood Sewer Project to Kassen Excavating in the amount of $66,438.50, which was the lowest of twelve (12) bids and lower than the engineer's estimate. Second to the motion was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:28:01 PM Kostyshock Made a motion to pay the balance of the Special Service Area #1 loan in the amount of $45,356.09. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:29:10 PM Kostyshock Made a motion to permit the Museum Committee to spend up to $600 for improvements at the Museum. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:29:57 PM Gulledge On behalf of Trustee Garcia, asked for a motion to pay full time Village employees a Christmas Bonus in the gross amount of $4,729.24. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:30:47 PM Gulledge Went to New Business/Trustees Comments.
7:30:59 PM Bell Announced the 2008 Annual Holiday Lighting Contest winners (copy attached). Stated the winners will be invited to the January 7th Board meeting for presentation of the awards.
7:33:27 PM Kostyshock Commented his thanks to the Public Works Department for the good job done with the recent bad weather. Commended the Fire Department for the good job they are doing.
7:34:34 PM Gulledge Went to Calendar Updates: No meeting December 24th or 31st; the Village Christmas Party scheduled for Tuesday, December 23rd from 1 p.m. to 7 p.m.; the first meeting of 2009 scheduled for January 7th; Park Committee will hold the annual New Year's Day Scavenger Hunt.
7:36:14 PM Gulledge Went to Staff Reports.
7:36:22 PM Flaugher Expressed gratitude for Board's generosity for the stipends to the fire fighters. Discussed his concerns with the increased calls. Commented he submitted a preliminary proposal to the Board for changes to next year's criteria; he plans to bring a final proposal to the first Caucus meeting in January. Reminded Board and Village Clerk of the Fire Department Christmas Party.
7:38:37 PM Schardan Commented Missey has completed and passed the academy and has started field training.
7:39:02 PM Bell Stated he received a picture update request for Mike Richards. Schardan said he will check on it.
7:39:17 PM Schardan Thanked Bell for uploading the Police Department Application to the website.
7:39:42 PM Gulledge Went to Business from the Floor.
7:39:52 PM Doug Drobisch 2053 Pinehurst Way. As a Captain of the Fire Department, expressed his gratitude to the Board for their generosity in the stipend this year.
7:40:19 PM Gulledge Gave totals from Allied Waste. Next, stated in 2001 the Village entered into an agreement with the Christian Women's Benevolent Association and the First Baptist Church to run a large sewer main out to the northeast portion of the community, allowing them to build subdivisions like Remington, Pinehurst, etc. Explained they did a tap on rebate for a total amount of $238,158. Stated the last payment has been made, and all future tap-on fees will be paid to the Water Department.
7:42:15 PM Gulledge Explained there has been an opening on the Community Improvement Board for some time. Asked for a motion to appoint Kurt Mueller to the position. Motion was made by Callahan and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:42:57 PM Gulledge Commented on the fire call issue. Stated he agrees with Callahan regarding the value of the department to the Village and the stress involved due to Maryville's growth. Stated he is proud that there are not many departments set up such as Maryville's with the membership to give back to the community the way Maryville's Fire Fighters do. Commented he sympathizes with those who do not receive a check; however the Board felt there was a rule in place and they should not change it. Agrees the time has come to look into making changes to the rules to take into account the extra calls being made. Next, reminded the Board they need RSVPs for the Christmas Party. Wished everyone in the Village a Merry Christmas and Happy New Year.
7:45:08 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:45:39 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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