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Village of Maryville, Illinois

Description Caucus Meeting
Date 2/11/2009 Location Council Chamber
Time Speaker Note
6:30:02 PM Gulledge Called the Caucus meeting of Wednesday, February 11,2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan, Kostyshock and Garcia. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton, Police Chief Schardan, and three (3) reporters.
6:30:45 PM Gulledge Called for approval of the January 28th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:17 PM Gulledge Went to first agenda item, Sale of Centennial License Plates and asked Schmidt to discuss.
6:31:25 PM Schmidt Stated seven years ago souvenir license plates were purchased as part of the Maryville Centennial celebration. Explained 300 sets were purchased for $8.14 per pair. Explained an individual from Springfield has contacted the Village regarding the possibility of purchasing the plates, which they will re-sell as a fundraiser for a society that provides scholarships for teens to get pilot licensing.
6:32:42 PM Wigginton Arrived and was seated.
6:32:48 PM Schmidt Continued the Village has 123 sets left. Explained the Village made a small profit from the sets that were sold previously. Explained Mayor would like to save some for future sale at the history museum. Proposed the sale to this organization of 100 sets of plates at $5.00 per piece. Stated the organization will pick up the plates.
6:33:32 PM Bell Asked if 23 is enough to keep for the museum.
6:33:41 PM Kostyshock Responded it would be fine.
6:33:46 PM Gulledge Stated his agreement with Schmidt. Polled the Board. All were in favor. Stated a surplus property ordinance will be drafted and placed on the Board meeting agenda.
6:34:45 PM Gulledge Went to next item, Lease Agreement Extension with Mike Mason.
6:35:01 PM Kostyshock Commented Mason has been an asset to the museum and has joined the museum committee. Recommended they continue the lease agreement.
6:35:32 PM Gulledge Asked for any questions. Explained Mason is active in the community and has joined Kiwanis, etc.
6:35:57 PM Callahan Asked if he has the pictures for sale.
6:36:01 PM Kostyshock Responded not out of the museum. Commented he may on a private basis. Asked if they need to sign a new agreement, or if the old agreement will stand.
6:36:39 PM Wigginton Stated they will do a first amendment to the agreement that will need to be approved by the Board. Explained they will change the term under Section 3.
6:36:57 PM Gulledge Asked for any questions. There were none. All were in favor. Stated the item will be on the Board meeting agenda.
6:37:06 PM Gulledge Went to Calendar Updates. Commented on the Park meeting on February 16th; Discovery Series; Planning Commission meeting; Village Hall closed on Monday in observance of President's Day.
6:38:02 PM Gulledge Went to Public Input. There was none.
6:38:09 PM Gulledge Went to To Do List. Bell asked for an update on the lighting meeting for the OSLAD grant. Mayor responded they have more information, which he plans to share at the Park Committee meeting Monday night. Explained he has had some conversation with the Khoury League regarding possible involvement, as they are very interested in doing at least one set of lights. Went to page two. Updated the Board on the Northwood Sewers Project: They will be starting the project next month, and will take between 30 to 60 days to complete, conditional on the weather. Went to page three. Stated there will be a Ministerial Alliance meeting Wednesday at 8:30 a.m. at the Village Hall.
6:40:23 PM Gulledge Went to Trustees' Comments.
6:40:30 PM Schmidt Reported the updated Comprehensive Plan map is available on the website as a PDF file, and thanked Bell for his help. Commented paper copies are also available, if needed.
6:41:34 PM Bell Stated the Buscom annual maintenance renewal is due in April. Stated the cost went up by 5%, to approximately $3,200. Asked the item be placed on the Caucus agenda in two weeks. Next stated the volunteer will be at the Village Hall to discuss the MCIB website. Stated this individual prefers to use Microsoft Publisher. Stated the volunteer will develop the site at no cost, and Nancy Shoup will maintain and update it. Stated he would like to purchase two copies of the software, one to be installed at the Village Hall and one for Shoup to use for maintenance. Stated the cost will be $149; however depending on an upgrade option he may be able to purchase it for $99.
6:43:48 PM Gulledge Asked since the item is under $500 if the Board is in favor of allowing Bell to handle it.
6:43:56 PM Callahan Asked if the cost will come out of the MCIB budget.
6:44:01 PM Bell Stated one copy would; however the other should come from Administration, as it will be installed on a PC here.
6:44:47 PM Callahan Reiterated complaints regarding neighbors property maintenance.
6:45:24 PM Gulledge Instructed Fenton to find out where Flaugher is on the issue.
6:45:40 PM Kostyshock Commented over the weekend Southwestern Electric was out on the north part of town. Asked if anyone found out what happened.
6:46:09 PM Schardan Explained a tower fell and came down on the high voltage lines.
6:46:53 PM Gulledge Went to Mayor's Comments. Stated tomorrow is the Chamber night at Villa Marie from 5:00 p.m. to 6:30 p.m. Stated Saturday February 14th at 9:00 a.m. the Zoning Board of Appeals will be meeting to consider a petition from Mandis Medical Office on building variances regarding parking and landscaping buffer located at 2232 Vadalabene.
6:47:39 PM Schmidt Asked why they are not asking for a variance on the set back line at the back of the building.
6:47:51 PM Gulledge Responded he does not know. Commented there were no complaints regarding the building. Stated all neighboring properties have been notified of the hearing.
6:48:37 PM Gulledge Asked for other business to come before the meeting. There was none. Asked for a motion to go into Closed Session under 5ILCS120/2c1, Appointment, Employment, Compensation, Discipline, Performance or Dismissal of one or more Employees; and 5ILCS120/2c2, Collective Negotiation Matters. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:03:33 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried. With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:04:09 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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