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Village of Maryville, Illinois

Description Board Minutes
Date 4/1/2009 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, April 1, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Callahan and Kostyshock; Garcia was absent. Also in attendance were Clerk Long, Attorney Manion, Water Superintendent Hoffman, Building and Zoning Administrator/Fire Chief Flaugher, Streets Superintendent Jones, Police Chief Schardan, Comptroller Brussatti, Fireman Kevin Watts, Township Supervisor Terry Allen, three (3) reporters and one (1) resident.
7:00:55 PM Gulledge Called for approval of the March 18th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:01:27 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:02:01 PM Gulledge Went to Communications. Introduced Terry "Bones" Allen to address the Board.
7:02:31 PM Allen Stated he is current Township Supervisor, and is running for re-election. Outlined his candidacy platform. Thanked Board for opportunity to speak.
7:05:46 PM Gulledge Continued with Communications and asked Clerk Long to present.
7:06:09 PM Long Presented a flyer for a Public Information Meeting regarding the intersection of Illinois Routes 157 and 162. She read the flyer in its entirety. Presented a letter addressed to the Mayor and City Council from Mike Vallino questioning facts about the Maryville Mayor position. She read the letter in its entirety.
7:09:25 PM Gulledge Called for a motion to place the Communications on file. Motion was made by Limberg and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:09:48 PM Gulledge Went to Legal Matters and asked attorney to discuss.
7:09:53 PM Manion Presented Resolution 2009-07, authorizing a $5,000 grant fund application to the Madison County Solid Waste Recycling Program. He read the Resolution in its entirety.
7:11:21 PM Gulledge Called for a motion to approve Resolution 2009-07. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt -yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:11:54 PM Manion Presented Ordinance 2009-07, the State model floodplain Ordinance. Explained it provides procedures and standards for issuing building permits, subdivision plans and variances to consider flooding hazards. Stated it will be posted and on file with the Clerk for public inspection.
7:12:35 PM Gulledge Asked for a motion to approve Ordinance 2009-07. Motion was made by Schmidt and seconded by Bell. Gulledge explained this was brought to the Village by a resident that could not get flood insurance. Explained they are re-doing the Madison County maps, and believe there will be some flood plain areas in Maryville. Explained this issue received unanimous approval from the Planning Commission as a recommendation. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:13:43 PM Gulledge Went to Old Business. There was none. Went to New Business/Trustees' Comments.
7:14:05 PM Callahan Asked Chief Schardan to explain COPS Hiring Recovery Program, where the Government will provide 100% of funding for approved level entry for up to three years on newly hired sworn full time officers, with exceptions.
7:14:26 PM Schardan Explained the program is part of the stimulus recovery plan. Stated it will be geared more towards departments where employees have been laid off, more than trying to add people; however he feels they should at least make the attempt for the grant. Explained sometime in the near future, they will need more officers, and this may be a way to get them earlier, which would help the Department get to the staffing needed to cover supervision. Explained the grant application requires authorization to sign for it.
7:15:15 PM Gulledge Clarified this works as has been done in the past where if the Village is not in a position to take on new officers, they will not be financially obligated.
7:15:28 PM Schardan Concurred. Explained the only obligation would be anything over entry level. Explained the grant application states amendments to the proposal are allowed. Stated anything over entry level for year two and three, the Village would have to make up the difference.
7:16:07 PM Callahan Commented the Union Contract states if they would hire one of these individuals they would have to stay at least one year past the three year contract.
7:16:22 PM Schardan Asked if he is referring to the employment agreement with the Village.
7:16:29 PM Callahan Clarified his question is whether this will conflict with the seniority rules of the Union.
7:16:32 PM Schardan Responded no. Explained they are required to keep the same man power. Explained if they go up by two to fifteen, they will need to keep fifteen officers in the Department twelve months past the three-year period.
7:17:51 PM Callahan Made a motion to allow Chief Schardan to file the appropriate paperwork to request the COPS Hiring Program for two officers, at a hiring date of August 15th. Second to the motion was made by Bell.
7:18:59 PM Callahan Asked if one of the hiree's leaves, what will happen.
7:19:12 PM Schardan Responded they have to replace them in order to keep the manning level the same.
7:19:19 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:19:38 PM Kostyshock Stated Drost Park Lake was dredged this winter. Explained they are trying to level out the dirt, but have been hampered by the weather. Stated as soon as it is leveled, they will seed and straw it. Next, asked if all the banners are up. Street Superintendent Jones responded yes.
7:20:24 PM Gulledge Went to Calendar Updates. Commented on the MCIB meeting next Monday; April 7th is Election Day; asked Kostyshock to let Fenton know if the Museum Committee Meeting will be held on the 7th as well; April 11th is the Easter Egg Hunt; April 18th is the Fly a Kite Event; two Park Work Days scheduled for the 18th and 25th; Rabies Clinic on April 25th; Park Meeting 20th; Planning Commission Meeting.
7:22:22 PM Kostyshock Commented regarding the Fly a Kite Event, if people do not own or cannot afford a kite, the Committee will have kites available.
7:22:50 PM Gulledge Went to Staff Reports.
7:22:56 PM Schardan Gave monthly report for March.
7:23:18 PM Flaugher Gave Building and Zoning report for March.
7:24:30 PM Limberg Asked for a comparison from last year on singe family permits. Flaugher responded he does not know, but could get the information to him by month. Stated he will distribute the information to all the Trustees.
7:25:21 PM Callahan Asked how many apartments were approved.
7:25:30 PM Flaugher Responded it is one eight unit building and one four unit building.
7:25:54 PM Flaugher Gave Fire Department report for March. Reported the Fire Department was awarded a FEMA Grant by the Department of Homeland Security for an in-station exhaust system to eliminate the diesel exhaust, carbon monoxide, dust, etc. Stated the company indicated it would be six to eight weeks before installation; however they came in while Flaugher was on vacation, and the system is installed. Comments were made regarding installation and how it works. Next stated three members have passed their Paramedic test: Ryan Anderson, Danny Gulledge and John Cannull. Offered his congratulations to them. Bell asked how the Chicken and Beer Dance went. Flaugher responded he was not in attendance, but was told it was a good crowd. Schmidt commented Flaugher was up for a twenty-five year service award this year.
7:31:05 PM Gulledge Commented the Public Works Director is out due to minor surgery, and the Water and Street Superintendents are in attendance. Asked for any questions for them. Commented he has been pleased with compliments on getting the bad spot in Rolling Meadows fixed. There were no other questions.
7:32:03 PM Gulledge Went to Business from the Floor. There was none.
7:32:26 PM Gulledge Went to Mayor's Comments. He had none. Stated they will refer the resident's questions regarding the Mayor's position to Legal.
7:32:58 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Callahan - yes; Kostyshock - yes. Motion carried.
7:33:24 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville