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Village of Maryville, Illinois

Description Caucus Meeting
Date 6/10/2009 Location Council Chamber
Time Speaker Note
6:30:49 PM Gulledge Called the Caucus meeting of Wednesday, June 10, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell, Kostyshock, Garcia and Short; Limberg was absent. Also in attendance were Deputy Clerk Fenton, Attorney Manion, Public Works Director Presson, eleven (11) residents and three (3) reporters.
6:31:40 PM Gulledge Called for approval of the May 27th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:32:11 PM Gulledge Went to first item, Bid from Quality Testing for Boring for Water Storage Site in the amount of $4,700. Referred to diagram. Explained it is close to the existing tower. Stated they have to do this per EPA regulations. Reminded the Board they are hoping for stimulus money for the project.
6:33:07 PM Bell Clarified it will be done to the left of the tower.
6:33:12 PM Gulledge Responded yes. Stated they will make sure the area is cleared.
6:33:30 PM Schmidt Asked how long the test valid.
6:33:43 PM Presson Responded it is good for a lifetime.
6:34:01 PM Bell Asked if it will affect the storing of rock. He was told no.
6:34:10 PM Short Clarified the new training facility is not in the way.
6:34:20 PM Presson Responded no, which is why they picked that spot for the facility.
6:34:42 PM Short Asked if there is any planned roadway improvement.
6:34:48 PM Presson Responded yes; however it will not affect this.
6:34:52 PM Gulledge With no further questions, stated the item will be placed on the Board meeting agenda. Went to next item, 2008 Municipal Maintenance Expenditure Statement. Explained for the benefit of Short, they pass MFT for the calendar year, but they audit after the end of the year and sometimes it takes between a year and two years before the audit is completed. Explained for the 2008 MFT, the total amount is $43,915. Explained at the end of the year, Presson takes out reimbursables for labor, materials, etc. Explained the end result is what has been approved for transfer from the MFT account to the General Fund. Explained they turned in the blades for the snow plows which are ineligible, so they must transfer $751.07 from Street to MFT. There were no questions or comments. Next discussed 2006 when they did Route 159 and put in sidewalks, etc. Explained the expenditure of up to $200,000 of MFT was approved by IDOT. Stated the Village used $350,524.11 MFT funds for the construction cost of the project. Explained they have to move the funds for street improvements in Old Town. Stated they charged off engineering for that project in the amount of $7,482.12, which was not an approved project. There were no questions. Stated the item will be placed on the Board meeting agenda.
6:40:10 PM Gulledge Went to next item, Baxmeyer Request for Payment for Lakeview Acres Road Project Phase 1.
6:40:24 PM Presson Explained they are asking for a first payment in the amount of $222,893.76 for the section of work between Remington and the bike trail.
6:41:07 PM Kostyshock Explained the expenditures are listed and approved by the engineer.
6:41:16 PM Bell Asked if any of the amount is for stored material.
6:41:21 PM Gulledge Responded yes, for extra manholes etc. With no further questions or comments, stated the item will be placed on the Board meeting agenda. Went to next item, Storm Sewer Inlet Replacement at the intersection of West Zupan and the alley.
6:42:57 PM Presson Explained this is across from Sew Time. Explained the Phelps Excavating asked him to look at the storm box, which was revealed to have severe failure and needs to be replaced. Stated he asked the contractor for the quote for a new box and bringing it up to ground-level grade.
6:44:13 PM Short Clarified the Village providing rock is for the purpose of bringing it up to street level. He was told yes. Asked for a guesstimate on how old the drain is. Speculation was made of approximately 50 years.
6:45:01 PM Gulledge Explained they have to do the repair. Polled the Board; all were in favor. Stated he would like to authorize the work on an emergency basis and formally vote next week. All were in favor.
6:46:19 PM Gulledge Went to next item, IML Conference Delegates Resolution. Commented they pass this each year to authorize the Village to attend. Commented they will limit the number of people that go.
6:47:11 PM Schmidt Commented this does not set cost or determine who goes. Commented appointed personnel were told again this year that they may attend one conference of their choice for the year.
6:47:44 PM Gulledge Commented last year they had five or six people go. Recommends they send no more than six (6). Commented his opinion they should give those on the Board that did not go last year the opportunity to go this year. Commented they can set the details later. All were in favor of the Resolution. Went to next item, Prevailing Wage Ordinance. Explained they must pass this ordinance each year by law. Stated nothing has changed. With no questions or comments, stated the item will be placed on the Board meeting agenda.
6:51:00 PM Gulledge Went to next item, Annexation Agreement with LB Properties. Commented Ken Phillips with RFMS is in attendance. Stated the agreement is marked draft, and brought the Board's attention to one mistake regarding sanitary sewer fees. Explained the original figure was incorrect; the correct figure is $48,250. Stated a public hearing will be held next week for the annexation agreement. There were no questions or comments. Stated the item will be placed on the Board meeting agenda.
6:53:28 PM Gulledge Went to Calendar Updates: Park meeting June 15th; Movie in the Park Event June 12th; Fire Department MDA Run June 13th; Fishing Derby June 20th; Community Cleanup Day June 20th; second Movie in the Park June 26th; Village Wide Garage Sale June 27th. Went to next item, Public Input.
6:57:15 PM Richard Laswell 51 Duke. Stated he would like to discuss the proposed Fred Winters Park. Asked how big it will be.
6:57:26 PM Gulledge Responded the ground is approximately four (4) acres.
6:57:34 PM Laswell Asked where the access will be located.
6:57:38 PM Gulledge Stated right now there are two: One is the rock driveway road easement; the other they hope to make off the bike trail. Laswell asked how big the parking lot will be. Gulledge explained they do not know, as no specific decisions have been made yet. Explained the Village has always wanted to develop this ground, and are in a position to do so. Laswell asked about utilities and bathroom facilities. Gulledge stated that has not been planned yet. Stated they have an easement they recently acquired for sewers, and are researching the possibility of using it for an entrance off of Route 159. Reiterated they have not finalized any plans yet.
6:57:59 PM Sharon Smith 47 Duke. Commented they have problems with the streets in that neighborhood, and is concerned more traffic will necessitate better roads. Commented there is not a lot of parking available in the neighborhood, and she would not like it if people block driveways or mail boxes. Commented on the recent burglaries in the neighborhood. Stated increased people in the area concerns her.
7:00:54 PM Bell Stated this project is just in the planning stages. Stated the idea is for this park to be a passive park mainly for use by walkers and bikers. Stated he is unsure if they will put a parking lot or even allow access by car. Stated they are thinking it could be place for bikers/walkers to pull off to rest with a picnic table, possible pavilion, etc. Explained they have not discussed facilities for restrooms or water. Assured the intent is not to build a park with all the amenities such as Drost Park. Commented there are still many issues to work out.
7:02:25 PM Smith Commented all the streets in that subdivision are dead ends. Commented on people parking on the street and playing paintball by bike trail.
7:02:52 PM Bell Commented any time there is access to a wooded area they will have people that park there. Commented a similar concern was discussed when access to the bike trail was developed in Rolling Meadows Subdivision; however there have been no problems whatsoever.
7:03:49 PM Smith Asked what the hours will be.
7:03:53 PM Bell Responded it will reflect the bike trail hours.
7:04:01 PM Short Commented usually such facilities are seasonal and shut down at dark.
7:04:13 PM Bell Stated current park hours are until dark. Stated at that time, restroom facilities are locked.
7:05:15 PM Pam Wheatley 49 Duke Drive. Stated she is very concerned about the park and that there will be signs at the intersection of Main and Gary calling attention to it. Complained this will increase traffic in the neighborhood. Stated their children walk down the streets. Complained this will impinge on their privacy, peace, security, children and animals. Commented access to the ground allows people to look directly into neighbors' back yards. Commented they will be unable to keep partying teenagers away from the area. Stated she is concerned about crime, drugs, etc. Explained this is a secluded area. Commented the area is her "haven". Reiterated she is very upset. Commented she would love to purchase the land.
7:07:39 PM Gulledge Responded this has been Village property for years. Stated it is no secret they have talked about developing it for a park. Commented in the past they were unable financially, so the ground sat. Stated now they have an opportunity to develop the property. Commented the Board not only represents the people that live in that area, but all the taxpayers in the community. Stated a number of people like the idea of a park off the walking trail. Stated the residents knew the road access was there when they bought the property. Commented if someone offered to purchase the property, the Village might consider it. Stated the Board has a recommendation to develop the four acres in some manner. Invited the residents to come to any meetings to offer their input.
7:10:41 PM Bell Commented he can understand their concerns and will keep them in mind during planning. Commented there are two advantages to development of the property: First, the ground is there and kids will go whether or not it is developed; however development of a park will increase police patrol and maintenance. Stated the second advantage for the homeowners is their property values will go up.
7:12:56 PM Garcia Stated she lives in the subdivision, and has the same concerns. Stated they must trust the Park Board to be responsible and do what is best. Commented personally, she would not want to live with all the weeds at the back of her property.
7:13:35 PM Wheatley Stated there are no weeds; it is an open area. Stated this is a privacy issue.
7:13:50 PM Richard Inmen 50 Duke Drive. Stated the access road runs very close to his house and they have an in ground pool as well. Stated his concern is at night. Asked if there will be lighting. Stated he does not want to have to lock up all is belongings at night. Asked if a gate has been considered.
7:15:25 PM Bell Stated that is an option. Reiterated they are still in the beginning planning stages.
7:15:32 PM Gulledge Stated all of these comments are great, and they will be taken into consideration. Invited all of the residents to attend the Park Committee meeting, which meets on the third Monday of each month.
7:17:12 PM Inman Reiterated his concern for privacy.
7:17:43 PM Short Stated the Board shares their concern. Explained at this stage they know they would like a passive park. Commented the Village owns the property, and the Park Board believes it should be shared with all members of the community. Commented they don't foresee playground equipment, etc.
7:18:55 PM Gulledge Stated all of their comments are recorded and will be forwarded to the Park Committee. Reiterated they are welcome to attend any meetings. Thanked them for coming.
7:19:25 PM Pat Laswell 51 Duke Drive. Asked when the meeting starts.
7:19:32 PM Gulledge Responded the Board meetings start at 7:00 p.m., and Caucus meetings start at 6:30 p.m.; the Public Input portions are at the end of each meeting, and normally do not begin until after 7:00 p.m.
7:20:05 PM Kim Inman 50 Duke. Stated Drost Park is located to the left and the YMCA to the right. Stated her feeling is people can use these two facilities, and another park is not needed in that area. Commented her opinion the money could be better spent on something else. Commented on the wildlife in that area and suggested donating it to a wildlife rescue organization. Commented on a friend she has that lives by Drost Park who has had his truck broken into five (5) times.
7:22:21 PM Gulledge Stated they appreciate the comments. Asked for further public input. There was none. Went to To Do List.
7:22:42 PM Bell Commented he has no update on the email notification project, as he has not heard back regarding an updated quote. Asked about the boat ramp access.
7:23:15 PM Gulledge Commented they are so far behind with other projects due to rain, they have not had time to get to it.
7:23:47 PM Short Stated an Insurance Committee meeting is scheduled for June 30th at 3:00 p.m.
7:24:10 PM Gulledge Went to Trustees' Comments.
7:24:51 PM Kostyshock Stated the Master Gardeners are having an open house July 8th from 6:00 p.m. to 7:30 p.m. Next, stated the Library has a new logo and is starting a new committee to research a new building, for which they are looking for volunteers.
7:26:37 PM Gulledge Went to Mayor's Comments. Stated they will need help setting up for the Movie in the Park event starting at 7:00 p.m. Next, asked for a show of support for the Community Clean UP Day. Next, stated they will need help for the Fishing Derby.
7:27:53 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:28:11 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville