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Village of Maryville, Illinois

Description Board Minutes
Date 7/15/2009 Location Council Chamber
Time Speaker Note
7:01:21 PM Gulledge Called the Board Meeting of Wednesday, July 15, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell, Kostyshock, Garcia and Short; Limberg was absent. Also in attendance were Clerk Long, Attorney Wigginton, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, Comptroller Brussatti, County Board Member Joe Semanisin, County Board Chairman Alan Dunstan, County Engineer Gary Stalhut, Stifel Nicolaus Representative Mary Kane, four (4) residents and two (2) reporters.
7:02:17 PM Gulledge Asked the Board to consider an amendment to the agenda to reflect the change under Ordinance 2009-21 to read "An Ordinance Authorizing and Providing For the Issuance of $3,005,000.00 of General Obligation Bonds which would be Alternate Revenue Source Series 2009A not to exceed $705,000 General Obligation Bonds Alternate Revenue Source Series 2009C of the Village of Maryville, Madison County, Illinois. Next, asked the Board to consider a change under Old Business regarding the Motion to Approve the Purchase of a Police Administrative Vehicle to add "or Police Pursuit Vehicle". Asked for a motion to amend the agenda. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:50 PM Gulledge Called for a motion to approve the July 1st meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:31 PM Gulledge Called for a motion to approve the bills for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:06 PM Gulledge Went to Communications. The Clerk had none. Introduced County Board Chairman Alan Dunstan, County Board Member Joe Semanisin and County Engineer Gary Stahlhut.
7:05:48 PM Dunstan Presented check to Mayor for the Lakeview Acres Road Project, Phase 1. Next, announced Chief Schardan's appointment to the 9-1-1 Board.
7:08:28 PM Gulledge Presented Yard of the Month award to Don and Patti Rebstock, 1804 Lakeview Acres Road. Stated Anderson Hospital has been awarded the Business Landscaping of the Year; however no one was in attendance to accept the award.
7:10:23 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:51 PM Gulledge Went to Legal Matters. Introduced Mary Kane from Stifel Nicolaus and asked her to discuss with Attorney.
7:11:27 PM Kane Explained the purpose of her attendance is to give a quick summary of the bond issue and answer any questions. Explained the goal was to address funding needs of the Village in terms of reimbursement for Old Town as well as borrowing additional funds for new-money projects. Explained the bond pricing is in two parts: Part one was done this morning and went very well, a part of which necessitates approval of two ordinances. Stated the first addresses the sale of Series A bonds, which include the new money for reimbursement for Old Town and re-funding of Series 2001 Bonds. Stated the second ordinance is for a Bond Issue done in 1997 for the water softener project to re-fund. Explained for the water softener project, the Village ended up saving over $71,500 for a percentage of savings of over 11%. Explained the savings ranged annually from $32,000 to $63,000. Explained the savings for the Series 2001 bonds were a little less at $35,700 or about 3%, and overall interest rates fell from former 3.5% to over 5% to essentially 2.5% to 3.7%. Commented both re-fundings were very worthwhile. Explained there is one more bond issue to be done on July 30th. Explained it had to be separated from today's issue because it is a very different purpose: Whereas these bonds dealt with infrastructure, construction and re-funding of old construction projects, the bonds to be done on July 30th will be working-cash bonds, i.e. they will benefit the Village because they will eliminate the bank loan from First Mid and help to establish a working-cash fund. Explained the average coupon on the bonds was a 3.79% interest rate. Explained the reason they did so well is because Mayor, Trustee Schmidt, and Jolene Henry participated in a rating call with Standard and Poors, who evaluate the credit quality of communities. Stated Maryville has never before had a rating. Stated based upon population growth, good financial management of the Village, and overall future prospects of the Village, they gave a double-A-minus rating. Commented triple-A is the best that can be obtained, so the rating achieved is phenomenal. As a result of this rating, the Village is not required to pay for insurance, which saved over $63,000. Explained the rates on the bond issues are fixed. Explained on August 12th the bond issue will be closed and the funds will be deposited as directed by the Village, becoming immediately available for projects such as Lakeview Acres Road, Safe Routes, OSLAD, etc. Stated her estimate of annual savings for this fiscal year is $179,000. Commented when they originally contemplated the bond issues, they thought they may have to extend the bonds another ten years; however as a result of the interest rates today as well as the double-A-minus rating, they are able to cut ten years off the life of the bonds. Commented it was a very successful financing.
7:20:37 PM Gulledge Asked for any questions.
7:20:46 PM Bell Asked whether the amount was $3,005,000 or $3,500,000. Gulledge responded $3,005,000. Bell commented the ordinance states $3,025,000. Gulledge responded that is why they amended the amount, as today's interest rates necessitated the change.
7:21:33 PM Kane Explained they were not sure of the rate until the actual date of sale what the interest rate would be. Stated when they went to pricing this morning, they got a great rate, which allowed them to lower the cost of the funding.
7:21:48 PM Short Asked the term of the bonds. Kane responded twenty years.
7:22:07 PM Gulledge Asked for other questions for Kane. There were none. Asked Wigginton to discuss Legal Matters.
7:22:19 PM Wigginton Discussed Ordinance 2009-21 authorizing for the issue of $3,005,000 in General Obligation Bonds Alternative Revenue Source Series 2009A and not to exceed $705,000 General Obligation Bonds Alternate Revenue Source Series 2009C of the Village of Maryville. Stated the ordinance is lengthy and available for public inspection and copying. Stated it will authorize the Village to provide for the issue of the bonds.
7:23:25 PM Gulledge Called for a motion to approve Ordinance 2009-21. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes; Mayor votes yes.
7:24:16 PM Wigginton Presented Ordinance 2009-22 authorizing the issue of $485,000 General Obligation Refunding Bonds Alternate Revenue Source Series 2009-B of the Village of Maryville for the purpose of refunding certain outstanding alternate bonds of the Village. Explained it will be used to refund certain bonds issued previously towards water and sewer service. Stated the ordinance is available for inspection and copying.
7:25:17 PM Gulledge Called for a motion to approve Ordinance 2009-22. Motion was made by Schmidt and seconded by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes.
7:26:07 PM Wigginton Stated he will need to go into Closed Session this evening for two purposes: To update the Board on the status of certain collective bargaining matters pursuant to 5ILCS120/2(c)(2) and also to discuss the potential purchase, sale or lease of real property pursuant to 5ILCS120/2(c)(5).
7:26:37 PM Gulledge Before moving on, thanked Mary Kane and her staff for her help with the bond issue. Also thanked Jolene Henry, who did a great job. Schmidt and Wigginton concurred.
7:27:35 PM Gulledge Went to Old Business. In the absence of Trustee Limberg, asked for a motion to approve the purchase of a 2009 Chevrolet Impala police pursuit vehicle from the state bid contract vendor Bill Jacobs, Joliet for a cost of $19,649.40, to be delivered in seven to ten days. Explained all Village banks were approached for loan rates. Stated the recommendation is to purchase the car and use FCB Banks for a loan at 3.74% with no down payment, paying $8649.40 from the Supervision Fund which is generating enough income to make the payments for the next thirty six months of $323 per month. Asked for a motion to purchase the vehicle.
7:30:20 PM Bell Asked about the additional costs for markings or equipment.
7:30:36 PM Schardan Explained they will pay for graphics to be applied to the new car, as well as to be removed from the surplus car. Explained the state ordered additional items for these cars, which is the reason for the price increase. Explained everything will transfer from the for-sale car. Explained the only costs will be for marking. Stated they have $5,000 set aside in the new-vehicle fund to cover any costs.
7:31:42 PM Short Asked how much will be left in the Supervision Fund.
7:31:50 PM Schardan Responded $4,000.
7:31:56 PM Gulledge Commented it will retain enough money for maintenance issues. Asked for a motion to approve. Motion was made by Garcia and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:32:56 PM Gulledge Went to Old Business.
7:33:05 PM Kostyshock Made a motion to approve Final Pay Request from Kassen Excavating for the Northwood Sewer Project in the amount of $20,719.60. Second to the motion was made by Schmidt. Gulledge reminded the Board the money does not come out of the General Fund: The Board will approve the payment, and the request will be sent to the County who will pay the bill. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:34:03 PM Kostyshock Made a motion to approve Pay Request #2 from Baxmeyer Construction for the Lakeview Acres Road Project in the amount of $196,443.33. Second to the motion was made by Short.
7:34:37 PM Bell Asked how much will be left after this pay request.
7:34:45 PM Gulledge Responded approximately $1,000,000.
7:35:13 PM Garcia Asked whether that was funding the second part.
7:35:18 PM Gulledge Responded no; this is from East Main Street north to the bike trail. With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:35:50 PM Gulledge Went to New Business/Trustees' Comments.
7:35:56 PM Schmidt Explained a meeting was held regarding the budget, and the process is going well.
7:36:23 PM Gulledge Commented they had a lot of cooperation from Department Heads. Commented his opinion they are getting closer to the goal of using a budget form of government.
7:36:59 PM Kostyshock Commented on the great success of Homecoming.
7:37:39 PM Short Echoed Kostyshock's comments and thanked all involved.
7:38:06 PM Gulledge Went to Calendar Updates: Park meeting Monday; no Planning Commission meeting; third Caucus meeting may be cancelled; three movies in August; MCIB Community Health Day to be held at the Senior Center.
7:40:19 PM Gulledge Went to Staff Reports. Commented his congratulations to Schardan for his appointment to the 9-1-1 Board.
7:41:49 PM Flaugher Commented the Homecoming grossed about $3,000 more than last year. Commented his expenses were down a little as well.
7:42:56 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Gave Allied Waste totals for June. Thanked all who participated in Homecoming. Asked for a motion to appoint Tom Green, 2016 Pinehurst Way to the Community Improvement Board. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:45:09 PM Gulledge Asked for a motion to appoint Jason Eberhard, 106 Rainbow Drive, Collinsville, who is a Maryville dispatcher to the Community Improvement Board. Motion was made by Bell and seconded by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:45:54 PM Gulledge Asked for a motion to go into Closed Session for the Village Attorney to discuss the status of certain collective bargaining matters pursuant to 5ILCS120/2(c)(2) and to discuss the purchase, sale or lease of real property pursuant to 5ILCS120/2(c)(5). Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:29:51 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:30:15 PM Gulledge Stated the Village put out for bids to sell property located at 6116 West Main, for which a bid opening was held July 2, 2009 at 4:00 p.m. Stated there were two sealed bids: One from Osborn Construction in the amount of $16,100 and one from Rocca Construction for $18,000. Asked for a motion to sell to the highest bidder, Rocca Construction for $18,000. Stated Mr. Rocca will pay for the closing costs. Motion was made by Bell and seconded by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:31:16 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:31:35 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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