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Village of Maryville, Illinois

Description Board Minutes
Date 8/5/2009 Location Council Chamber
Time Speaker Note
7:00:00 PM Gulledge Called the Board meeting of Wednesday, August 5, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, Anderson Hospital Representative Bill Eck, two (2) residents and one (1) reporter.
7:00:57 PM Gulledge Called for approval of the August 5, 2009 meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:36 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to pay was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:18 PM Gulledge Went to Communications.
7:02:40 PM Long Presented a thank you letter from the Troy Fire Protection District. Read the letter in its entirety.
7:03:58 PM Gulledge Introduced Bill Eck, Administrative Director of Facilities at Anderson Hospital, who accepted the Business Landscaping of the Year award on behalf of the hospital.
7:05:27 PM Gulledge Asked for other Communications. There were none. Motion to place the Communications on file was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:58 PM Gulledge Went to Legal Matters, and asked attorney to discuss.
7:06:02 PM Wigginton Presented Ordinance 2009-23, Authorizing the Village to Borrow Funds from the Public Water Supply Loan Program to expand its water capacity. Explained the ordinance will authorize the Village to borrow up to $2.65 million; that number will be revised to $3 million. Stated it is a lengthy ordinance, but read recitals for the public and stated copies are available for public inspection and copying.
7:10:35 PM Gulledge Called for a motion to approve Ordinance 2009-23. Motion was made by Kostyshock and seconded by Schmidt.
7:10:53 PM Garcia Clarified the payments will be made by the Water Department. Gulledge concurred. Garcia questioned whether they will be able to afford it.
7:11:02 PM Wigginton Responded yes; it is a low-interest loan through the IEPA for twenty (20) years.
7:11:06 PM Gulledge Reminded Garcia it is also part of the possible stimulus package, where 25% will be forgiven as a grant, and the other 75% will be paid for over twenty (20) years at zero (0) percent interest. Explained if they don't get the stimulus, they will obtain the low-interest loan at approximately 2.7%. Reminded the Board the Village is on a "critical" status due to the size of the town and the amount of water they are able to store. Stated they used to forgive the $500,000 clear well; however they no longer do. Explained they were working on the issue before the stimulus became available, and is something that must be done.
7:12:30 PM Short Stated his concern about the cost in case the stimulus money does not come through. Stated he understands the system generates revenue that should be sufficient, and if not the water rates will go up accordingly. Asked if the system is currently generating revenue, what is being done with it.
7:13:00 PM Gulledge Explained they keep a balance of $294,000. Stated they do not stockpile a large sum of money because they keep water rates lower than most neighboring communities. Stated if they do not receive stimulus money, they are potentially looking at up to a 61 cent increase per 1,000 gallons. Explained that is the worst-case scenario.
7:13:56 PM Short Asked if they must utilize generate revenue to pay for the loan, how will they maintain whatever the revenue is currently funding. Asked if it is being used to up grade the system, keep the rates low, or a combination of both.
7:14:16 PM Gulledge Responded it is a combination of everything. Explained they use WSOM to pay for daily expenses of that department and any capital improvement projects for upgrades.
7:15:08 PM Short Explained he wanted to make sure it is on record that the Village is not banking on the stimulus money and there is a contingency to pay for this through generated revenues, even if it involves a slight increase in water rates, which are already significantly lower than most communities.
7:15:35 PM Garcia Asked when they will find out about the stimulus.
7:15:43 PM Gulledge Stated they expect to know sometime around the end of September, beginning of October. With no further questions, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:17:04 PM Gulledge Went to Old Business.
7:17:17 PM Limberg Made a motion to sell EDACS Radio Equipment to ACT for $500.00. Second to the motion was made by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:27 PM Limberg Made a motion to authorize the Fire and Police Board to hire a replacement police officer. Second to the motion was made by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:19:34 PM Schmidt Discussed the 2009/2010 Fiscal Year Budget. Stated two adjustments were made: The bond fee figure was confirmed at $60,000 and the payments for the new police vehicle were incorporated. Stated the resulting total figure is $68,344. Made a motion to accept the budget for 2009/2010 Fiscal Year with an income of $7,955,305 and expenses of $7,886,971 for a net balance of $68,344. Second to the motion was made by Limberg.
7:21:40 PM Bell Asked whether this takes into account potential changes to the OSLAD project.
7:21:55 PM Gulledge Responded it does not. Commented the budget must be passed, and can be amended if need be.
7:22:23 PM Schmidt Commented the figures were generated with no balance brought forward from the previous year. Reiterated specific spending must be brought before the Board for approval.
7:22:59 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Mayor voted yes. Motion carried.
7:23:33 PM Bell Made a motion to purchase a computer for the Water and Sewer Department from Computron for a cost not to exceed $1,450. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:24:31 PM Kostyshock Made a motion for the Museum to purchase supplies for a cost not to exceed $1,000. Second to the motion was made by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:25:21 PM Gulledge Went to New Business/Trustees' Comments.
7:25:29 PM Limberg Commented the Community Improvement Board met Monday evening. Stated items discussed included the Fall Fest scheduled for October 10th; Community Health Fair August 29th at the Senior Center; work day September 26th for shrubbery planting at the Welcome Sign.
7:28:47 PM Schmidt Commented the fall Rabies Clinic is scheduled for September 19th. Next, commented the audit is nearly complete.
7:29:36 PM Gulledge Went to Calendar Updates: Three Movie in the Park events this month.
7:30:33 PM Gulledge Went to Staff Reports.
7:30:42 PM Flaugher Gave July report for Building and Zoning and Fire Departments.
7:33:28 PM Schardan Gave update on new police vehicle: The graphics and equipment are being installed; the light bar from the old vehicle will not work on the new car, and the cost for a new light bar is $1,000; looking into a plastic back seat for ease of clean-up and disinfecting for a cost of approximately $470. Stated the new-vehicle budget will cover the expenses. Discussion ensued as to specifics on the equipment. Next, gave July monthly report. Next, discussed the candidates for replacement officer: The individual that is already an officer is no longer interested due to purchasing a home in Greenville, so they went to the individual that was first on the list, Brian Gessi, who is currently undergoing testing and will start the Academy on September 1st.
7:37:32 PM Gulledge Went to Business from the Floor. There was none. Went to Mayor's Comments. Stated he and Kostyshock met with the Library Board regarding the possibility of constructing a new building in the near future to be located in front of the Village Hall. Commented he wants this Board to have a say in the construction of the building. Discussion ensued. Next, thanked everyone for all the work that went into the budget. Stated the bond issue should be complete by the 12th of August. Next, asked for a motion to go into Closed Session under 5ILCS120/2(a)13 to discuss Collective Bargaining Matters. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:45:23 PM Gulledge Before going into Closed Session, announced a presentation compliments of Chief Schardan.  Presented slide show regarding Attorney Wigginton's recent heroics in apprehending a robbery suspect.
7:48:00 PM   Went into Closed Session.
8:10:06 PM Gulledge Called for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:10:29 PM Gulledge Asked for a motion to pass the addendum on Sergeants recognition terms and bargaining rights that will be added to the current collective bargaining agreement with the Police Department. Motion was made by Short and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:11:10 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:11:31 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville