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The Village of Maryville, Illinois

Description Caucus Meeting
Date 10/14/2009 Location Council Chamber
Time Speaker Note
6:30:27 PM Gulledge Called the Caucus meeting of Wednesday, October 14, 2009 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell and Kostyshock; Garcia and Short were absent. Also in attendance were Deputy Clerk Fenton, Comptroller Brussatti and one reporter.
6:31:15 PM Gulledge Called for approval of the September 23rd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:31:45 PM Gulledge Stated as the representative from Call One is not present, they will skip to the next item on the agenda.
6:31:59 PM Gulledge Went to next item, Pay Estimate #5 from Baxmeyer Construction for the Lakeview Acres Road Project in the amount of $253,929.44
6:32:17 PM Kostyshock Stated after this payment they will owe a remaining balance of $426,000.
6:32:25 PM Gulledge Asked for questions. There were none. Stated the item will be placed on the Board meeting agenda. Commented on the notice regarding upcoming scheduled work left for each Trustee for their information.
6:33:07 PM Gulledge Went to next item, Revised Allied Waste Contract. Stated a meeting was held Monday at which all questions were resolved. Stated the attorney and Allied have both reviewed and given their okay. Asked for any questions or comments. There were none. Stated the item will be placed on the Board meeting agenda. Stated bins will be ordered the day following ratification of the contract.
6:34:57 PM Kostyshock Commented there is substantial savings for Seniors starting at age 62; however they must ask Allied to apply it.
6:36:01 PM Gulledge Went to next item, Call One Phone System and asked Brussatti to discuss.
6:36:15 PM Brussatti Commented he is unsure why the representative from Call One is not in attendance. Referred to the sheet distributed that reflects the cost savings. Stated he has spoken with the Clerk at Glen Carbon, who has just signed a contract and are very happy with the service so far. Stated they have seen significant savings, and the transition was smooth. Explained they will still have a contract with AT&T for equipment, as the Village owns it; Call One will be responsible for contacting AT&T for any needed repairs.
6:37:57 PM Schmidt Asked if anyone locally has used the service for more than a year. Brussatti responded he does not know. Schmidt commented his research on the Internet indicated the service is mostly used in the Chicago area. Brussatti stated he spoke with the service at the IML Conference last year, where they indicated they are trying to branch out into the southern region of the state.
6:38:44 PM Gulledge Asked if the Board chooses to try them and it does not work out, will they be obligated to a long term contract.
6:38:56 PM Brussatti Stated normally they offer a 36 month contract; however they have offered the Village a one-year contract, and with government entities it is not binding.
6:39:12 PM Schmidt Asked if the proposed contract has been reviewed by Wigginton. Brussatti responded no.
6:39:30 PM Gulledge Commented he would like to receive a proposed contract from the service for review by attorney. Commented if they will not be locked into something, he would not be opposed to trying it. Asked Brussatti to get more information and a proposed contract, and ask the representative to attend the next Caucus meeting.
6:41:21 PM Bell Stated he would like Presson and Brussatti to research a bid from AT&T without the Push-to-Talk feature to replace the Sprint service. Commented there are a couple of employees that are having the same connectivity problems he is experiencing. Commented AT&T or Verizon would provide much better service than what they have currently. Discussion ensued as to whether the Push-to-Talk feature is needed.
6:43:36 PM Gulledge Stated they will look into it.
6:44:26 PM Gulledge Went to Calendar Updates. Events were discussed.
6:48:30 PM Gulledge Went to Public Input. There was none.
6:48:35 PM Gulledge Went to To Do List. Stated the roof repair at the museum building was finished today. Commented the Drost Park northeast section draining will be done with the OSLAD grant. Stated residents should be receiving a letter regarding recycle bins, which should be received the week of November 2nd and should be placed at the curb for the first time the week of November 9th.
6:52:03 PM Gulledge Went to Trustees' Comments.
6:52:07 PM Limberg Commended the Community Improvement Board on the decoration at the welcome sign. Commented the Fall Fest event went well.
6:53:08 PM Schmidt Commented they had a great turnout for the Village Hosted Business After Hours. Offered special thanks to Millie Belobraydic, the Conway's, Kelly Perry with Mary Kay, and Linda Goodell with Walgreen's.
6:54:02 PM Gulledge Commented Trustee Schmidt and Ambassadors Millie Belobraydic and Addie Hall did a great job on the event.
6:54:29 PM Bell Asked the status of lighting at the Welcome Sign.
6:54:33 PM Gulledge Stated they are waiting on information regarding a set of lights that will be cost-reduced.
6:54:57 PM Bell Explained Flaugher's computer needs to be replaced, as the mother board is bad. Stated he received a quote from Computron for a total of $1,680. Explained the computer is one in the category of needing to be replaced within a year; however the item was not budgeted. Discussed the possibility of using funds from both the Building and Zoning and Fire Department budgets. Bell stated he wants the item on the Board meeting agenda, and he will discuss the specifics of budget line items with Flaugher before the meeting.
6:57:27 PM Kostyshock Commented an art show will be held at Villa Marie Winery this Saturday and Sunday. Next, commended Clint Jones for his work at the Fall Fest event, commenting on his dedication to the Village. Commented his pride in the workers that helped clean up after the event, stating he received multiple comments on their good work.
6:58:47 PM Bell Asked Comptroller to follow up on an FTR Software upgrade and support bid he received from Clerk Long.
6:59:36 PM Schmidt
Stated he has distributed updated budget figures from the recent amendment.
6:59:58 PM Mayor Went to Mayor's Comments. Commented regarding the Community work day, encouraging all to come out to help.
7:00:29 PM Bell Commented Chief Schardan asked that he update the website with a Nixle link. Displayed the link and explained how it works. Next, stated he talked to KDI Net regarding the email notification system, who indicated they will have it soon. Commented the cost will be significantly less than $850. Next, stated he has a meeting scheduled for Sunday with Brooke Henderson and Jane Soehlke who are coordinating building and maintenance of the MCIB website.
7:03:26 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
7:03:54 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville