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Village of Maryville, Illinois

Description Caucus Meeting
Date 4/23/2014

Location : Council Chamber

Time Speaker Note
6:30:04 PM Gulledge Called the Caucus Meeting to order, Wednesday April 23, 2014. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:52 PM Gulledge Asked for a roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia, and Short. Also in attendance were Deputy Clerk Lucas, Attorney Motil, Public Works Director Presson, Police Chief Carpenter, 1 reporter and 33 guests.
6:30:56 PM Gulledge Called for the approval of the minutes of the April 9, 2014 Caucus meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Vallino and seconded by Schmidt. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion Carried.
6:31:22 PM Gulledge Agenda Item 5: Residents of Bauer Lane.
6:32:21 PM Callahan Sandy Callahan - 702 Bauer Lane, Maryville IL. Callahan stated she and other residents of Bauer Lane were in attendance to express their opposition to the extension of Bauer Lane. The road extension would cause negative change to the area with increased traffic, traffic speed increase, crime, and air pollution. Bauer Lane and the surrounding streets would become unsafe for the residents. The road extension is unwanted by all that live in the area. Callahan stated she did not understand why the Village would put a road extension in the area known as Borri Subdivision when it was stated in a land usage ordinance that thru traffic is discouraged in subdivision. Callahan asked to submit a resident signed petition opposing any extension of Bauer Lane.
6:34:46 PM Gulledge Petition was taken and will be added to the Village records.
6:34:59 PM Gulledge Asked if other residents would like to address the Board.
6:35:23 PM Barg Steve Barg - 1207 Jacquelyn Ct., Maryville IL. Barg was concerned the amount of accidents would increase by adding a road extension on Bauer Lane. Some of the streets in the area are very narrow and require traffic to slow down. Barg felt the added Village traffic would cause speeding problems.
6:36:18 PM Gulledge Asked if anyone else would like to address the Board.
6:36:20 PM Ross Eugene Ross - 912 Borri Lane. Ross stated his concern with the Bauer Lane extension. Ross felt the residents who lived in the area had not been properly informed of the road development. Further development in the area would increase and add to the problems that already exist with the current sewer lines.
6:38:32 PM Gulledge Stated he was unclear of the information the residents of Bauer Lane had been given and asked to explain what a Comprehensive Plan is. A Comprehensive Plan is a simple list of ideas gathered together for possible further improvements or developments for the Community. The Bauer Lane extension has been included in the Comprehensive Plan since 1969 and at this time has never come before the Board for approval. The cost to develop the road extension would be to great for the Village. Further explanation and discussion of the Comprehensive plan was had.
6:42:44 PM Corrico Joseph Corrico - 706 Bauer Lane. Stated he had been told a newspaper had reported the 127 acre property between Bauer Lane and Keebler Road was going to be sold and developed. In his opinion the Bauer Lane extension was not needed in addition to the already existing connecting road of Route 162 between 159 and Keebler.
6:43:31 PM Gulledge Stated at this time he had no knowledge of the property being sold and had no knowledge of any newspaper article. Gulledge has been contacted by the property owners and they have stated there is no plan to sell the property at this time. The Village would be unable to develop the area because it is not within Village boundary lines. Stated he understands the concerns of the residents and suggested that they attend future meetings to have the road extension removed from the next Comprehensive Plan. The plan is reviewed every five years.
6:45:00 PM Vallino Any planned development has to be approved by the Planning Commission and then the Planning Commission has to take it for approval before the Board.
6:45:27 PM Gulledge All planned developments have to have public hearing and notices before being approved by the Board.
6:46:28 PM Gulledge Further discussion continued between Bauer Lane residents and the Board about the Bauer Lane road extension.
6:56:36 PM Kostyshock Thanked the residents of Bauer Lane for attending the meeting to voice their concerns. Stated he would like to see more support for concerns that effect all areas with in the Village.
6:57:55 PM Gulledge Asked for other questions or concerns about the Bauer Lane extension. There were none. Thanked all residents who spoke and those who came to support them.
6:58:48 PM Gulledge Agenda Item 6: Pay Application #4 from Tindall Construction for Public Works/Fire Storage Building
6:59:16 PM Presson Tindall Construction has completed work on the concrete floor for the Public Works/ Fire storage building and will begin the construction of the building next week. Presson recommends paying the Pay Application #4 for the amount of $59,760.82.
6:59:54 PM Gulledge Asked for questions or concerns regarding the recommendation to pay the Pay Application #4 from Tindall Construction. There were none. Ok to place on the next Board Meeting agenda for approval.
7:00:08 PM Gulledge Agenda Item 7: Bid Results of 2014 MFT Program
7:00:16 PM Presson The Village MFT program were bid on April 15, 2014. Bids were received for Liquid Asphalt, Seal Coat Aggregate - applied and rolled on Village streets, and Seal Coat Aggregate (Slag) furnished and hauled to the Village. The bids were awarded to Mike A. Maedge Trucking, Inc., DeLaurent Construction Co., Inc., and Beelman Logistics, LLC
7:01:13 PM Gulledge Asked for questions or concerns about the Village MFT Program bids. There were none. Ok to place on the next Board Meeting agenda for approval.
7:01:30 PM Gulledge Agenda Item 8: Madison County MS4 Co-Permittee Group Professional Services Agreement
7:01:36 PM Presson The Madison County MS4-Permittee Group Committee voted to change the professional engineering group who will assist in preparation of Notices and Annual Reports required by the Illinois EPA for storm sewer systems. The Village as a member of the Madison County MS4-Permittee Group Committee must pay an annual fee for any professional services used per the agreement. Presson recommends paying the invoiced amount of $950.00.
7:02:13 PM Gulledge Stated the agreement is renewed annually and the only change to the agreement is the professional engineering company.
7:02:23 PM Short Asked if the invoiced price was the same as last year? Presson stated it was.
7:02:31 PM Gulledge The renewal fee is due on May 1, 2014. He would like to go ahead and pay the fee.
7:03:15 PM Gulledge Asked for questions or concerns regarding the renewal of the agreement. There were none. Ok to place on the next Board Meeting agenda for approval.
7:03:26 PM Gulledge Agenda Item 9: Recommendation from Public Works Committee to Sunset Sewer Taps & Building Fees Reductions on April 30, 2014
7:03:38 PM Gulledge Stated the Building & Zoning Director and the Public Works Director would like to discontinue the rate reductions for sewer tap fees and building permit fees. The rate reduction has not increased the amount of new construction in the Village. Asked for questions or concerns regarding the discontinuation of the rate reduction. There were none. Ok to place on the next Board Meeting agenda for approval.
7:04:58 PM Bell Asked for an update on the Water Tower fence repair.
7:05:16 PM Presson Stated the insurance payment had just been received and the fence will go up in the next week.
7:05:36 PM Presson Updated the Board on street repairs for the W. Old Town waterline project.
7:06:28 PM Gulledge Agenda Item 10: Computer Purchases and Upgrades.
7:06:40 PM Bell Stated several Village Departments needed to either purchase new computers or upgrade software. Discussed what was needed in each department.
7:08:03 PM Garcia Will the cost come out of this years budget line?
7:08:14 PM Bell Stated the purchases and upgrades will have to be budgeted for in next years budget. Further discussion followed.
7:17:05 PM Bell Recommends purchasing new computers and upgrades.
7:17:17 PM Gulledge Asked for questions or concerns. There were none. Ok to place on the next Board Meeting agenda for approval.
7:17:23 PM Gulledge Agenda Item 11: Water Service & Pre-Annexation Agt.: Elmore, 6091 Tara Lane, Collinsville
7:17:36 PM Gulledge The Water Service & Pre-Annexation Agreement is a standard agreement. A public hearing will be held on May 7, 2014 at 6:15 pm. Asked for questions or concerns. There were none. Ok to place on the next Board Meeting Agenda for approval.
7:17:51 PM Gulledge Agenda Item 12: Calendar Updates - Discussed upcoming Village events.
7:21:38 PM Gulledge Agenda Item 13: Public Input
7:21:50 PM Callahan Requested to show the Board that the 2008 Maryville Official Map failed to include the Bauer Lane Road Extension. Gulledge noted the extension was not reflected on the map.
7:23:01 PM Gulledge Agenda Item 14: To Do List
7:23:11 PM Gulledge Page one
7:23:48 PM Bell Asked for an update on the new phone system. Schmidt did not have any update.
7:23:48 PM Gulledge Page two - No questions or concerns.
7:23:50 PM Gulledge Agenda Item 15: Trustee Comments
7:23:52 PM Vallino None
7:23:57 PM Schmidt None
7:23:59 PM Bell None
7:24:01 PM Kostyshock Stated the rose bushes outside of the Village Hall had been trimmed and would start to bloom again sometime after June. Stated he has had very positive comments about all the Village Parks.
7:25:04 PM Garcia None
7:25:08 PM Short None
7:25:11 PM Gulledge Agenda Item 16: Mayor's Comments
7:25:24 PM Gulledge Stated the Board had been invited to attend a ribbon cutting for the Anderson Wellness Center on April 30, 2014 from 5:00 PM to 7:00 PM. There will be a Caucus Meeting next week, April 30, 2014 at 6:30 PM.
7:25:56 PM Gulledge Asked for a motion to go into closed session to discuss 5ILCS 120/2(c)(11): Probable or Imminent Litigation/Legal Action. Motion by Schmidt and seconded by Kostyshock. Asked for comments. There were none. Asked for a roll call on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:26:43 PM Gulledge Asked for a motion to move out of the closed session. Motion by Vallino and seconded by Schmidt. Asked for questions or comments. There were none. Asked for a roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:54:19 PM Gulledge There being no further business to come before the meeting, called for a motion to adjourn. Motion by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:54:37 PM Gulledge Meeting Adjourned.
Respectfully submitted,

Christy Lucas, Deputy Clerk

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