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Village of Maryville, Illinois

Description Caucus Meeting
Date 4/9/2014 Location Council Chamber
Time Speaker Note
6:30:08 PM Gulledge Called the Caucus meeting to order, Wednesday April 9, 2014. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:36 PM Gulledge Asked for a roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia, and Short. Also in attendance were Deputy Clerk Lucas, Attorney Motil, Public Works Director Presson, one reporter, and one guest.
6:30:38 PM Gulledge Called for the approval of the minutes of the March 26, 2014 Caucus Meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Vallino and seconded by Schmidt. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
6:31:21 PM Gulledge Agenda Item 5: Change Order #1 from Korte & Luitjohan for Softener Media Replacement Project.
6:31:37 PM Presson Change Order #1 is for repairs to the softener tanks A and B. Total price increase to the contract price is $29,225.00. Stated the increase came from the final cost needed to completely repair both tanks.
6:32:16 PM Schmidt How long will both tanks last after being repaired? Presson stated approximately 20 years.
6:32:29 PM Gulledge Asked for questions or concerns regarding the Change Order #1 from Korte & Luitjohan in the amount of $29,225.00. There were none. Ok to place on the next Board Meeting agenda for approval.
6:32:47 PM Gulledge Agenda Item 6: Pay App #1 (78,516.00) from Korte & Luitjohan for Softener Media
6:32:57 PM Presson Korte & Luitjohan has completed the work to repair both softener tanks. The only remaining work is to flush both softener tanks and conduct sample testing before putting both tanks back in operation. The Pay Application is for $78,516.00.
6:33:28 PM Short Questioned the total contracted price which included the increase from Change Order #1. Stated there was a price difference between the total contract price listed on the Change Order #1 and the Pay App #1. Asked Presson to look into the price discrepancy.
6:34:16 PM Gulledge Asked for questions or comments concerning the Pay App #1. Presson will check on the final cost amount for Pay App #1 before the next Board Meeting. There were no further questions or comments. Ok to place on the next Board Meeting agenda for approval.
6:34:32 PM Kostyshock Asked Presson how soon before the new asphalt roller will be ready to use for street repairs in the Village.
6:34:44 PM Presson Stated he had spoken with Korte & Luitjohan about the West Old Town project and how soon they would have the water mains flushed. Korte & Luitjohan will have the flushing complete next week. Street repairs and yard repairs can begin as soon as the flushing is complete. The concrete floor at the water tower should be poured next week depending on the weather. Once the floor is complete the Village can start to put the driveway in place.
6:35:40 PM Bell Asked for an update on the water tower fence repair.
6:35:47 PM Presson Stated he was still working with the insurance company. Repair work should start soon.
6:36:11 PM Bell The Village has several streets and parking lots with large pot holes that needed to be repaired. Asked Presson is those repairs had been scheduled. Presson stated he would add those repairs to his schedule.
6:36:47 PM Schmidt Asked if the Aerator pipe connector had been ordered? Presson stated the pipe had already been installed.
6:37:25 PM Presson Listed upcoming projects the Public Works Department will be working in the next several months.
6:38:09 PM Gulledge Agenda Item 7: Identity Theft Protection Services Connected to Village Webpage.
6:38:16 PM Bell The Village has been approached by an Identity Theft Protection Service that would like to add a web link to the Village webpage. Stated he had reviewed the provided link and found the company to be offering ratings and information about other identity theft protection companies. Further discussion followed.
6:42:42 PM Gulledge Asked Bell to look in to the company and to advice the Board at a later time.
6:44:13 PM Gulledge Agenda Item 8: Water Service & Pre-Annexation Agt.: Wells, 5600 Old Keebler Road, Collinsville.
6:44:24 PM Gulledge The Wells property is located on the corner of Old Keebler Road and Rte 157. The agreement is a standard water service and pre-annexation. A public hearing will be held on April 16, 2014 at 6:15 PM. Asked for questions or concerns. There were none. Ok to place it on the next Board Meeting agenda for approval.
6:45:20 PM Gulledge Agenda Item 9: Petition for Annexation: 2934 Maryville Road.
6:45:38 PM Gulledge The Village received a Petition of Annexation for: 2934 Maryville Road, owned by Pranita Sharma and Artun K. Sherestma. The Village Attorney Motil has sent out notifications to the surrounding taxing bodies. Asked for questions or concerns regarding the petition for annexation. There were none. OK to place on the next Board Meeting Agenda for approval.
6:46:28 PM Gulledge Agenda Item 10: Calendar Updates - discussed upcoming Village events for the month of April.
6:48:54 PM Gulledge Agenda Item 11: Public Input - There was none.
6:48:54 PM Gulledge Agenda Item 12: To Do List
6:49:01 PM Gulledge Page 1: Asked the Board to pick a date for the opening of Fred Winters' Park. The opening ceremony will tentively be set for July 26th. Gulledge will call Cindy Winters to confirm her availability.
6:50:53 PM Gulledge Page 2:
6:51:04 PM Bell Asked for an update on the Village electronic sign. Gulledge stated there was no new update.
6:51:28 PM Gulledge Agenda Item 13: Trustee Comments
6:51:41 PM Vallino None
6:51:43 PM Schmidt None
6:51:49 PM Bell Asked if the large flag located in the front of the Village Building would be replaced?
6:52:36 PM Gulledge The flag is being repaired and will be put back on the flag pole.
6:52:57 PM Kostyshock None
6:52:59 PM Garcia None
6:53:01 PM Short None
6:53:07 PM Gulledge Agenda Item 14: Mayor Comments
6:53:19 PM Gulledge Received bids for the removal of trees in the Village complex. Would like to take all 6 trees down for a total cost of $7000.00, which will include stump removal. Gulledge also recommends the Village replace 4 of the trees at a total cost of $1600.00. Further discussion took place.
6:57:12 PM Gulledge Asked the Board if all agreed on the removal of 6 trees and purchase of 4 replacement trees? All were in agreement. Ok to place on the next Board Meeting for Approval.
6:58:13 PM Bell Stated he would like to have the Village Code Officer take a look at a tree located behind Casey's Gas Station. The tree is dropping limbs and is a safety issue. Gulledge will have the issue addressed.
6:59:26 PM Gulledge The Mayor's Prayer Dinner will be on May 1, 2014 at 6:30. At 12:00 PM on May 1, 2014 there will be a gathering at the front flag pole for those who would like to pray.
7:00:33 PM Gulledge The Fire Department has submitted a request to exempt the Homecoming Weekend Events from the Village Noise Ordinance.
7:01:19 PM Gulledge The Village will have its annual Work Day on May 10, 2014. The work location has yet to be determined.
7:02:08 PM Schmidt Business Cards are going to be ordered. All Board members should contact the Village Comptroller with updated information.
7:03:41 PM Gulledge Asked for a motion to go into closed session to discuss 5 ILCS 120/2(c)(11): Probable or Imminent Litigation/Legal Action. Motion by Schmidt and seconded by Bell. Asked for comments. There were none. Asked for a roll call on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:25:49 PM Gulledge Asked for a motion to enter out of closed session. Motion by Bell and seconded by Schmidt. Asked for questions or comments. There were none. Asked for a roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:26:09 PM Gulledge There being no further business to come before the meeting, called for a motion to adjourn. Motion by Schmidt and second by Bell. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:26:22 PM Gulledge Meeting Adjourned
Respectfully submitted,

Christy Lucas, Village Deputy Clerk

 

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