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Village of Maryville, Illinois

Description Caucus Meeting
Date 2/26/2014

Location: Council Chamber

Time Speaker Note
6:30:15 PM Gulledge Called the Caucus Meeting to order, Wednesday February 26, 2014. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:19 PM Gulledge Asked for a roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Kostyshock, Garcia, and Short. Trustee Bell was absent from the roll call. Also in attendance were Deputy Clerk Lucas, Attorney Motil, 1 reporter, and 1 guest.
6:30:54 PM Gulledge Called for the approval of the minutes of the February 12, 2014 Caucus Meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Vallino and seconded by Schmidt. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
6:31:23 PM Gulledge Agenda Item 5: TIF & Economic Development Proposal
6:31:44 PM Gulledge Stated Mr. Keith Moran with Moran Economic Development was present at the meeting to answer any questions or concerns regarding the previously discussed TIF & Economic Development Proposal for the Village of Maryville. Based on past discussions between the Trustees, Village Attorney, and Mr. Moran, he recommends entering into an agreement with Moran Economic Development for a Preliminary Feasibility Study to determine the effectiveness of TIF  in the Village. Asked for questions or concerns to be addressed to Mr. Moran.
6:32:54 PM Kostyshock How long will the study take to complete?
6:33:07 PM Moran The Feasibility Study should be completed before the end of April, so the data collected can be discussed at the last Caucus Meeting of that month. Moran explained the different elements of the Feasibility Study and how the results could be used in the next phase of developing TIF & Economic Development  in the Village.
6:37:22 PM   Trustee Bell arrived and was seated.
6:38:57 PM Gulledge Stated he had checked several of the listed references for Moran Economic Development and all referred to Mr. Moran's work as being of high quality.
6:41:00 PM Bell Asked to have the Housing Impact Study that was included in the proposed agreement explained. Is the Housing Impact Study required?
6:41:32 PM Moran The Housing Impact Study would take a look at an area that was currently filled with residential homes and study the impact and cost of what would be required to buy out all the property owners in order to place a commercial development on the land. The Housing Impact Study is included in the Feasibility Study just as extra information that could be used in the future.
6:42:27 PM Schmidt Recommends placing the Proposal on the next Board Agenda for approval.
6:42:49 PM Gulledge Asked for questions or concerns regarding the TIF & Economic Development Proposal. There were none. OK to place on the next Board Meeting agenda for approval.
6:43:03 PM Gulledge Agenda Item 6: Purchase of Recording Laptop Computer
6:43:32 PM Bell The Village is in need of a new recording laptop. Computron Incorporated has given the Village a quote for a new ThinkPad 17 laptop in the amount of $1,458.00. Bell recommends purchasing the new laptop.
6:44:48 PM Gulledge Asked for question or concerns regarding the purchase of the new recording laptop. There were none. Ok to place on the next Board Meeting agenda for approval.
6:45:14 PM Gulledge Agenda Item 7: Park Committee Recommendation
6:45:45 PM Bell Park Committee would like to allow Alpine Shop to use Drost Park lake for Kayak training during the months of June and July. Alpine would have to follow conditions set by the Village. Further discussion was had about the use of Drost Park lake and how it could or could not interfere with other Village events. Bell recommends placing the Park Committee recommendation on the next Board Meeting agenda for approval.
6:51:19 PM Gulledge Stated upon the advice of the Village Attorney, the Village should not be listed as an additional insured for the training classes.
6:53:30 PM Gulledge Asked for further questions or concerns. Trustee Schmidt stated he would like to know the exact dates for each class. No other questions or concerns were had. Ok to place on the next Board Meeting agenda for approval.
6:54:46 PM Gulledge Agenda Item 8: Chamber 24th Annual Dinner & Benefit Auction April 25, 2014
6:55:00 PM Gulledge The Troy/Maryville/St. Jacob/Marine Chamber of Commerce will host its 24th Annual Dinner Auction on Friday April 25, 2014. This event is the largest event the Chamber will host in the year and all profits will help to pay for the day-to-day operation of the Chamber. The event will be hosted at the Gateway Convention Center from 5:30 pm to 8:00 pm. Dinner will be served at 6:00 pm with the auction to follow. Tickets are $40/person or sponsorship tables are available. Gulledge recommends purchasing 2 sponsorship tables at the cost of $475.00 per table. The same amount as last year's prices. Asked for questions or concerns regarding the purchase of the 2 sponsorship tables.  There were none. Ok to place on the next Board Meeting agenda for approval.
6:56:22 PM Gulledge Agenda Item 9: Proclamation for National Service Recognition Day
6:56:34 PM Gulledge Explained the Proclamation and asked for questions or concerns. Recommended signing the Proclamation. All Trustees were in favor. Ok to place on the next Board Meeting agenda for approval.
6:56:49 PM Gulledge Agenda Item 10: Resolution to Apply for CDBG Funds for Drost Street Storm Sewer & Road Improvements. Agenda Item 11: Fair Housing Resolution
6:57:27 PM Gulledge The Village is applying for CDBG Funds to be used for community improvements. Both the resolution to apply for the funds and the Fair Housing Resolution must be approved in order to complete the application to apply for the funds. Asked for questions or concerns on either of the resolutions. There were none. Ok to place both on the next Board Meeting agenda for approval.
6:57:31 PM Gulledge Agenda Item 12: Calendar Updates - Discussed upcoming Village events for March
6:58:37 PM Gulledge Agenda Item 13: Public Input - There was none
6:58:41 PM Gulledge Agenda Item 14: To Do List
6:58:46 PM Gulledge Asked for questions on page one.
6:58:53 PM Schmidt The Village Budget Draft is due by February 28, 2014.
6:59:43 PM Gulledge The East Main Street Easement acquisition is still in progress and close to completion.
7:00:04 PM Gulledge Asked for questions on page 2. There were none.
7:00:13 PM Gulledge Agenda Item 15: Trustee Comments
7:00:20 PM Vallino None
7:00:24 PM Schmidt None
7:00:29 PM Bell The Park Committee may have a possible new member.
7:01:06 PM Kostyshock Salt levels are fine for the possible snow event this weekend. The cost of salt has doubled because of the shortage in supply levels, but the Village has plenty in stock.
7:01:41 PM Garcia None
7:01:47 PM Short He and Police Chief Carpenter have been in discussion about updating the Police Policies files located in the station. The current files are out dated and need to be brought up to date. Chief Carpenter feels the update is very important. Chief Carpenter received a price quote for the amount of $400.00 for the purchase and a $30 yearly maintenance fee for the next several years. Funds for the purchase are currently in the budget. Chief Carpenter was given the approval to go ahead and purchase the updates.
7:05:41 PM Gulledge Agenda Item 16: Mayor Comments
7:05:50 PM Gulledge The PEP Grant used to fund Drost Park has funds left to spend for other community improvements. The Board had discussed purchasing trees to be planted at Fred Winters Park. Three bids were received for the project and he would like to recommend Greg Grinter's bid for 16, 12' 3" diameter trees planted for the cost of $200.00 per tree. All trees would come with a one year guarantee provided the Village watered and maintained the area they were planted in.
7:10:18 PM Gulledge Would like to recommend adding Colleen Seiffert as a member to the Park Committee.
7:11:28 PM Gulledge The City of Troy is hosting the Conference of Mayors on February 27, 2014 at the Troy Truck Center. Asked all to attend who did not have a conflict with the date.
7:11:57 PM Gulledge There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Schmidt and seconded by Short. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:12:19 PM Gulledge Meeting adjourned.
Respectfully submitted

Christy Lucas, Village Deputy Clerk

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