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Village of Maryville, Illinois

Description Board Meeting
Date 2/19/2014 Location Council Chamber
Time Speaker Note
6:31:05 PM Gulledge Called the Board Meeting of Wednesday, February 19, 2014 to order. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance. Mayor Gulledge opened meeting in prayer.
6:32:08 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Schmidt, Bell, Kostyshock, Garcia and Short. Trustee Vallino was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Police Chief Carpenter, Building & Zoning Administrator/Fire Chief Flaugher, 1 reporter and 1 guest.
6:32:18 PM Gulledge Called for approval of the minutes from the February 5, 2014 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Schmidt. Second to the motion was made by Kostyshock. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:32:48 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills submitted. There were none. Motion to approve the bills for payment was made by Short. Second to the motion was made by Kostyshock. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:33:18 PM Gulledge Moved to Communications.
6:33:25 PM Henry Read the report of solid waste and recycling volumes for January from Republic Services.
6:33:59 PM Gulledge Called for a motion to place the Communication on file. Motion was made by Schmidt. Second to the motion was made by Kostyshock. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:34:12 PM Gulledge Moved to Legal Matters.
6:34:18 PM Motil Presented Ordinance 2014-01. An Ordinance Authorizing the Execution of an Intergovernmental Cooperation Agreement Between the Village of Maryville and the City of Troy (Boundary Line Agreement).
6:36:17 PM Gulledge Called for a motion to pass Ordinance 2014-01. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes; Gulledge - yes. Motion carried.
6:36:49 PM Motil Presented Resolution 2014-02. Authorization for the Mayor to Apply for Park Commission Funds from Madison County.
6:37:57 PM Gulledge Called for a motion to pass Resolution 2014-02. Motion was made by Short. Second to the motion was made by Garcia. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:38:24 PM Motil Presented Resolution 2014-03. Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code Appropriating $230,000 of Motor Fuel Tax Funds for the period of May 1, 2014 to April 30, 2015.
6:39:46 PM Gulledge Called for a motion to pass Resolution 2014-03. Motion was made by Kostyshock. Second to the motion was made by Bell. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:40:24 PM Gulledge Noted a correction to the agenda. Pay application #2 from Tindall Construction should be in the amount of $26,113.69.
6:40:57 PM Gulledge Moved to Old Business.
6:41:06 PM Bell Motion to approve the purchase of Liberty Meeting Recording Software from BusComm, Inc. at a cost of $9,468.81 plus an additional amount of $852.19 for the first year maintenance service agreement. Second to the motion was made by Kostyshock. Bell commented there is hardware and software included in this purchase. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:43:00 PM Kostyshock Motion to approve pay application #2 from Tindall Construction, Inc. in the amount of $26,113.69 for the Public Works/Fire storage building. Second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:43:52 PM Kostyshock Motion to approve change order #2 from Korte & Luitjohan Contractors, Inc. to reduce the contract price for the West Old Town Water Main Replacement project by $2,016. Second to the motion was made by Bell. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:44:44 PM Kostyshock Motion to approve pay application #4 from Korte & Luitjohan Contractors, Inc. in the amount of $8,803.83 for the West Old Town Water Main Replacement project. Second to the motion was made by Bell. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:45:30 PM Kostyshock Motion to approve the 2014 Motor Fuel Tax Maintenance Program. Second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:46:02 PM Kostyshock Motion to purchase a hydraulic thumb for the Case backhoe at a cost of $6,200 from Edwards Equipment. Second to the motion was made by Schmidt. Gulledge noted this was the lower of 2 received bids. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:46:48 PM Kostyshock Motion to purchase a portable radio system at a cost of $12,243.75 from DataTronics using $11,479 Illinois Public Risk Safety Grant Funds and the balance $235.25 from the WSOM Fund. Second to the motion was made by Bell. Bell noted the 2 amounts printed on the agenda do not add to the total. It was stated the balance over the grant funds would come from the WSOM fund. Attorney Motil noted the corrected motion is the total cost of $12,243.75 from DataTronics is correct using $11,479 from the Illinois Public Risk Safety Grant with the remainder coming from the WSOM Fund. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:49:24 PM Short Motion to accept 5 probationary firefighters to the Fire Department. The 5 being: Nicholas Perry of Maryville; Austin Maedge of Maryville; Christopher Hartsoe of Collinsville; William Tracy of Maryville; Zack Napoli of Glen Carbon. Second to the motion was made by Kostyshock. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:50:29 PM Short Motion to allow up to 4 Firefighters to attend the annual FDIC Conference in Indianapolis April 10 through 12, 2014 with expenses not to exceed $1,500. Second to the motion was made by Bell. Short commented hotel has been booked at $390, registration fee totals $300, do not anticipate meals exceeding $400 and they will be using the Village vehicle. Travel expenses were budgeted in this fiscal year and requested of Chief Flaugher that all receipts be submitted prior to fiscal year end to keep expenses in this current budget year. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:51:59 PM Gulledge Moved to New Business / Trustee Comments. There were none.
6:52:21 PM Gulledge Moved to Calendar Updates. Bell noted there have been 2 successful Discovery Series events. The last one is February 23rd at Villa Marie Winery. February 24th Planning Commission meeting has been cancelled. February 26th Caucus. Community Improvement Board meeting March 3rd; Board meeting March 5th; Fire Department's Chicken & Beer Dance is March 8th; Park Committee Art Show is March 16th.
6:53:48 PM Gulledge Moved to Staff Reports. There were none.
6:54:02 PM Gulledge Moved to Business From the Floor. There was none.
6:54:10 PM Gulledge Moved to Mayor's Comments. Stated he needs to know by tomorrow who is planning to attend the Southwestern Illinois Council of Mayors' meeting in Troy next Thursday.
6:54:48 PM Gulledge There being no other business to come before this meeting, called for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:55:04 PM   Meeting adjourned.

Respectfully submitted,

Jolene R. Henry, Village Clerk

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