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Village of Maryville, Illinois

Description Board Meeting
Date 2/5/2014 Location Council Chamber
Time Speaker Note
6:30:10 PM Gulledge Called the Board Meeting of Wednesday, February 5, 2014 to order. Invited Pastor Will Campbell of St. Luke's United Methodist Church to open the meeting with prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance.
6:31:27 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Schmidt, Bell, Kostyshock, Garcia and Short. Trustee Vallino was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Police Chief Carpenter, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson and 2 reporters.
6:31:39 PM Gulledge Called for approval of the minutes from the January 15, 2014 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:32:12 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Bell. Second to the motion was made by Kostyshock. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:32:44 PM Gulledge Moved to Communications. There were none.
6:32:53 PM Gulledge Moved to Legal Matters. Explained the Resolution to be presented is required by Madison County in order to receive PEP grant funds. The PEP Funds have been designated to pay off the loan from the County for the Drost Park Improvement Project.
6:33:27 PM Motil Presented Resolution 2014-01. Authorization for the Mayor to apply for Park Commission Funds from Madison County.
6:34:32 PM Gulledge Called for a motion to pass Resolution 2014-01. Motion was made by Bell. Second to the motion was made by Kostyshock. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:34:55 PM Gulledge Moved to Old Business.
6:35:07 PM Schmidt Motion to suspend the Community Garden for the 2014 Season. Second to the motion was made by Bell. Gulledge stated the Community Improvement Board voted unanimously at their Monday evening meeting to suspend the Garden for this season. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:36:06 PM Kostyshock Motion to approve change order #1 from Korte & Luitjohan Contractors, Inc. to reduce the contract price for the West Old Town Water Main Replacement Project by $3,171. Second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:36:58 PM Kostyshock Motion to approve pay application #3 from Korte & Luitjohan Contractors, Inc. in the amount of $131,303.15 for the West Old Town Water Main Replacement Project. Second to the motion was made by Schmidt. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:38:09 PM Kostyshock Motion to approve the amendment to the engineering agreement with Juneau Associates for the West Old Town Water Main Replacement Project. Second to the motion was made by Bell. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:38:53 PM Kostyshock Motion to approve pay application #1 from Tindall Construction, Inc. in the amount of $20,833.92 for the Public Works/Fire Storage Building. Second to the motion was made by Short. Bell asked how far the project was. Was told the footings & rough in plumbing are done. On hold due to weather conditions. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:40:02 PM Short Motion to approve the purchase of 2 computer workstations, 2 Microsoft Office 2013 Business Edition software licenses and a 22" LCD computer monitor from Computron, Inc. at a total cost of $3,237.97 for the Police Department. Second to the motion was made by Schmidt. Short commented that previous Microsoft Office licenses were not purchased for the 2 computers being replaced. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:41:50 PM Gulledge Moved to New Business / Trustee Comments.
6:42:01 PM Schmidt Noted Street crew has been doing a great job during severe winter weather.
6:42:39 PM Bell Agreed the Street crew doing a great job.
6:42:53 PM Kostyshock Also agreed street crew doing a good job with snow removal. Noted there will be excess salt purchases and overtime due to the number of snows the Village has experienced.
6:44:14 PM Garcia Asked when the streets can be fixed in the West Old Town area. Gulledge stated need to let ground settle and get into better weather. Stated the issue is currently being discussed in the Public Works meetings.
6:44:52 PM Short Thanked Public Works crews for great job in clearing streets.
6:45:22 PM Gulledge Moved to Calendar Updates. Discovery Series starts this Sunday, February 9th, also on 16th and 23rd; Fire Pension Board meeting February 10th; Fire & Police Board meeting February 13th; Park meeting February 17th; Village Hall and Public Works will be closed February 17th for Presidents' Day; currently there are no items for the Planning Commission meeting.
6:47:20 PM Gulledge Moved to Staff Reports.
6:47:29 PM Carpenter Presented the Police Department report for January, 2014.
6:49:00 PM Flaugher Presented the Building Permit report for January, 2014.
6:51:12 PM Flaugher Presented the Fire Department report for January, 2014.
6:55:41 PM Gulledge Moved to Business From the Floor. There was none.
6:55:48 PM Gulledge Moved to Mayor's Comments. Stated Village is working with Madison County Community Development for a possible grant to assist with storm sewers and road improvements in the Nepute/Drost area. County will be sending out income surveys to see if the area will qualify for grant funding. The surveys are returned to the County and handled by them. The Public Works Committee has been working on a plan for drainage improvements and road widening in the area.
6:57:36 PM Gulledge There being no other business to come before this meeting, called for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:57:57 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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