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Village of Maryville, Illinois

Description Caucus Meeting
Date 1/22/2014

Location: Council Chamber

Time Speaker Note
6:30:17 PM Gulledge Called the Caucus Meeting to order, Wednesday January 22, 2014. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:50 PM Gulledge Asked for a roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock,  and Garcia. Trustee Short was absent from the roll call. Also in attendance were Deputy Clerk Lucas and one reporter.
6:31:12 PM Gulledge Called for the approval of the minutes of January 8, 2014 Caucus Meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes. Motion carried.
6:31:37 PM Gulledge Stated Agenda item 8: Ordinance Regarding Driveway Construction Stipulations would be discussed at the next Caucus Meeting. Also stated, Public Works Director Presson would be absent from this evening meeting do to illness.
6:32:19 PM Gulledge Agenda Item 5: Amendment to Engineering Agreement for West Old Town Water Line Project
6:32:30 PM Kostyshock The Village has received a request from Juneau Associates asking to amended the contract for the Old Town Water Main Replacement Project. The project when developed was estimated to need 300 hours for the resident project observer. Through January 3, 2014, a total of 391.5 hours were posted. Juneau is requesting to add  additional hours during the spring when the project enters the final phase of pavement repair, grading and seeding work. Total cost increase for the project will be $7,805.00. Stated he recommends allowing the additional hours for the resident project observer. Additional discussion was had about adding the hours to the contract.
6:34:05 PM Gulledge The project has had very few problems with almost no complaints from residents.
6:35:51 PM Gulledge Asked for questions or concerns about amending the engineering agreement for the West Old Town Water Line Project. There were none. Ok to place on the next Board Meeting agenda for approval.
6:36:00 PM Gulledge Agenda Item 6: Change Order #1 from Korte & Luitjohan for West Old Town Water Line Project.
6:36:03 PM Kostyshock The Change Order #1 from Korte & Luitjohan for West Old Town Water Line Project was a contract price reduction of $3171.00. The contract deduction is a result of a reduced amounts of materials needed to complete the project. The original contract price was $629,013.00 minus the contract price adjustment of $3171.00, leaving the final contract price to be $625,842.00. Kostyshock stated Korte & Luitjohan had been doing a great job on the project.
6:36:03 PM Gulledge Asked for questions or concerns regarding the Change Order #1. There were none. Ok to place on the next Board Meeting agenda for approval.
6:38:05 PM Gulledge Agenda Item 7: Pay App #3 from Korte & Luitjohan for West Old Town Water Line Project
6:38:15 PM Kostyshock The Pay App #3 is for a total of $131,303.15. Kostyshock restated Korte & Luitjohan has been do a great job in completing the West Old Town Water Line Project. The project is on schedule and work is being conducted every day unless weather prevents them from working.
6:39:29 PM Gulledge Asked for questions or concerns regarding the Pay App #3. There were none. OK to place on the next Board Meeting agenda for approval.
6:39:41 PM Gulledge Agenda Item 9: Calendar Updates - Discussed upcoming Village events for January and February. Stated no Planning Commission Meeting would be held on January 27th.
6:42:05 PM Gulledge Agenda Item 10: Public Input - There was none.
6:42:12 PM Gulledge Agenda Item 11: To Do List
6:42:26 PM Gulledge Page one - none
6:42:43 PM Gulledge Page two - Stated the Safe Routes Project will be on the February letting and will start after the school year is complete. The construction of the storage building has begun.
6:44:13 PM Garcia Asked about the status of the East Main Project. Gulledge stated work is being done on the easements and when more information develops on the project he will bring it to the Board for discussion.
6:44:31 PM Gulledge Agenda item 12: Trustees Comments
6:44:33 PM Vallino None
6:44:36 PM Schmidt None
6:44:41 PM Bell The Park Board has made a recommendation to abandon the community gardens and will discuss the recommendation at the next Caucus Meeting. Discussed upcoming park events for 2014 and wanted to mention he had received the Troy Chamber Calendar Mail out and he was very pleased with how it looked and how all of the Village events were listed. Bell has also gotten a cost estimate for the 3 phase design and development of Noga Park. The estimated cost was very high and more than the Village would want to pay to develop the Park. Bell stated, in his opinion, the Village, through the process of collecting design plans did get the needed information for the possible layout of the park. Further discussion was had on the Noga Park design.
6:49:53 PM Kostyshock None
6:49:55 PM Garcia None
6:49:58 PM Gulledge Agenda Item 13: Mayor Comments - Keith Moran will be at the next meeting to talk. Information would be handed out to the Board prior to next weeks Caucus Meeting to review. State the Public Works Department has been doing a great job keeping up with the cold weather.
6:50:52 PM Gulledge Agenda Item 14: Closed Session has been canceled.
6:51:02 PM Gulledge There being no further business to come before the Board, called for a motion to adjourn. Motion was made by Vallino and seconded by Bell. Roll call on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes. Motion carried.
6:51:22 PM Gulledge Meeting adjourned.
Respectfully submitted,

Christy Lucas, Village Deputy Clerk

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