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Village of Maryville, Illinois

Description Board Meeting
Date 12/18/2013 Location Council Chamber
Time Speaker Note
6:30:21 PM Gulledge Called the Board Meeting of Wednesday, December 18, 2013 to order. Invited Pastor Larry Bowden of Copper Creek Christian Church to open the meeting with prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance.
6:31:58 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Schmidt, Kostyshock, Garcia and Short. Trustees Vallino and Bell were absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Deputy Police Chief Carpenter, Building & Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, 2 reporters and 37 guests.
6:32:12 PM Gulledge Called for approval of the minutes from the December 4, 2013 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:32:46 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:33:12 PM Gulledge Moved to Communications.
6:33:21 PM Henry Read the report from Republic Services of November's solid waste and recycle volumes. Read a letter addressed to the Mayor and Board of Trustees from Dr. Jerry L. Radas regarding property located along State Route 162.
6:35:43 PM Vallino Arrived and was seated.
6:35:47 PM Gulledge Asked for a motion to place the communications on file. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:36:03 PM Gulledge Moved to Legal Matters.
6:36:08 PM Motil Presented Ordinance 2013-41. An Ordinance levying taxes for the Village of Maryville, Illinois, for the fiscal year beginning May 1, 2013, and ending April 30, 2014.
6:41:53 PM Gulledge Called for a motion to pass Ordinance 2013-41. Motion was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:42:22 PM Motil Presented Ordinance 2013-42. An Ordinance for the levy and assessment of taxes for the fiscal year beginning May 1, 2013 and ending April 30, 2014 in and for the Village of Maryville Special Service Area No. 3.
6:44:53 PM Gulledge Called for a motion to pass Ordinance 2013-42. Motion was made by Kostyshock. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:45:37 PM Motil Presented Ordinance 2013-43. An Ordinance abating the tax hereto levied for the year 2013 to pay the principal of and interest on $3,005,000 General Obligation Bonds (Alternate Revenue Source), Series 2009A, of the Village of Maryville, Madison County, Illinois.
6:47:19 PM Gulledge Called for a motion to pass Ordinance 2013-43. Motion was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:47:48 PM Motil Presented Ordinance 2013-44. An Ordinance abating the tax hereto levied for the year 2013 to pay the principal of and interest on $485,000 General Obligation Refunding Bonds (Alternate Revenue Source), Series 2009B, of the Village of Maryville, Madison County, Illinois.
6:49:26 PM Gulledge Called for a motion to pass Ordinance 2013-44. Motion was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:49:53 PM Motil Presented Ordinance 2013-45. An Ordinance abating the tax hereto levied for the year 2013 to pay the principal of and interest on $705,000 General Obligation Bonds (Alternate Revenue Source), Series 2009C, of the Village of Maryville, Madison County, Illinois.
6:51:31 PM Gulledge Called for a motion to pass Ordinance 2013-45. Motion was made by Short. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:52:01 PM Motil Presented Ordinance 2013-46. An Ordinance of the Village of Maryville, Illinois, authorizing an extension of the temporary reduction in the fee schedule for residential building permits and residential sewer tap-on fees in the SR-1, SR-2 and PD-R zoning districts.
6:54:20 PM Gulledge Called for a motion to pass Ordinance 2013-46. Motion was made by Vallino. Second to the motion was made by Schmidt. Garcia asked if there were any changes to the current reduction plan. Gulledge answered no, only extending reductions until April 30, 2014. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:55:09 PM Gulledge Moved to Old Business.
6:55:35 PM Vallino Motion to approve $1,500 for Master Gardeners to complete raised vegetable garden beds. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:56:13 PM Schmidt Motion to approve up to $2,500 for advertising for Village events by the Troy/Maryville/St. Jacob/Marine Chamber of Commerce throughout 2014. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:57:02 PM Schmidt Motion to approve up to $56,000 for Fire Call pay for December 2012 thru November 2013. Second to the motion was made by Vallino. Schmidt commented the majority of the Fire Department is volunteer. Thanked all on the Department for their service and time. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:58:56 PM Kostyshock Motion to approve pay application #2 from Korte & Luitjohan Contractors, Inc. in the amount of $83,753.09 for the West Old Town water main replacement project. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:59:44 PM Kostyshock Motion to allow Presson, Hoffmann and Simpson to attend the Illinois Rural Water Association conference in Effingham, IL from February 18th to 24th, 2014. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:00:32 PM Kostyshock Motion to approve the purchase of a GIS collection device and software from Seiler Instrument at a cost of $9,448.95. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:30 PM Kostyshock Motion to approve an additional $13,000 for preliminary engineering services by Juneau Associates for the Safe Routes project. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:40 PM Kostyshock Motion to approve and authorize the Mayor to sign a local agency agreement with IDOT for construction of the Safe Routes project. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:21 PM Kostyshock Motion to approve and authorize the Mayor to sign a local agency agreement with IDOT for construction of Phase 1 of East Main Street Improvement Project. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:17 PM Gulledge New Business / Trustees Comments.
7:04:24 PM Schmidt Wished all Village Staff a Merry Christmas & safe holiday.
7:04:40 PM Kostyshock Gave an update on west old town water line project. Stated they have finished installing the 8" lines. Currently are flushing the new lines and hydrants. Project is ahead of schedule. Thanked all who put up Village Christmas lights. Thanked all who volunteer on Village committees.
7:05:59 PM Garcia Merry Christmas to everyone and all employees and hopes all have a good new year.
7:06:08 PM Short Wished all a Merry Christmas and happy, safe and healthy new year.
7:06:13 PM Gulledge Moved to Calendar Updates. Village Hall closed at noon December 23rd, will be closed December 24th and 25th. Village Hall closed January 1st. Board meeting moved to Thursday, January 2nd. Community Improvement Board meeting cancelled in January; January 8th Caucus meeting.
7:07:15 PM Gulledge Moved to Staff Reports.
7:08:07 PM Schardan Stated his appreciation to the Mayor and the Board for the opportunity to serve the Village as Police Chief. Stated he is proud of the Police department and its improvements.
7:08:56 PM Gulledge Moved to Business From the Floor. There was none.
7:09:02 PM Gulledge Mayor's Comments. For the benefit of the public in attendance, explained the items voted on tonight were previously discussed at Caucus. Also stated at last week's Caucus there was discussion regarding the water and sewer usage rates. The Public Works Committee recommended and the Board agreed to not raise water or sewer usage rates for 2014.
7:10:01 PM Gulledge Announced Holiday Lighting contest winners. 4th Place - Mark & Michelle Rhoades at 215 South Lange; 3rd Place - Michael & Jennifer Barbarotto at 5 Barbarotto Lane; 2nd Place - Robert & Debra Sanders at 7 Fox Mill Drive; 1st Place - Dennie & Sharon Price at 2 Eastway Court.
7:10:54 PM Gulledge Spoke about Chief Schardan. Thanked him for his service. Credited him with making the Police Department a very professional and first class department. Wished him and his wife Angela the best in their retirement. Presented Chief Schardan with a plaque.
7:17:33 PM Gulledge Announced the Police Chief replacement will be Rob Carpenter. Listed Rob's credentials and accomplishments. Called for a motion to appoint Rob Carpenter as the new Chief of Police to be effective December 31, 2013 at the rate of pay of $77,353 annually. Motion was made by Short. Second to the motion was made by Garcia. Kostyshock commented Schardan has brought respect to the Police department. Glad Rob will be new Chief. Short stated he welcomes the opportunity to work with Rob. Stated Village will miss Rich. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:21:34 PM Gulledge Invited Rob Carpenter to come forward. Was sworn in by Clerk Henry.
7:22:57 PM Short Presented Rob Carpenter with Chief of Police badge.
7:23:47 PM Carpenter Stated he was honored to be chosen to be the Chief of Police. Thanked Chief Schardan for his years of public service and for work done for Maryville Police Department. Thanked the Mayor and Board members for faith in him and giving him this opportunity. Thanked his family and specifically his wife for their support.
7:25:27 PM Gulledge Wished the Village residents Merry Christmas and Happy New Year. There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:25:55 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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