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Village of Maryville, Illinois

Description Board Meeting
Date 11/20/2013 Location Council Chamber
Time Speaker Note
6:30:02 PM Gulledge Called the Board Meeting of Wednesday, November 20, 2013 to order. Invited Pastor Lee Maxwell of St. John Lutheran Church to open in prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance. Boy Scout Troop 1039 from Good Shepherd led the Pledge of Allegiance.
6:32:09 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan, 31 guests and 1 reporter.
6:32:22 PM Gulledge Called for approval of the minutes from the November 6, 2013 Board Meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:32:55 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. Short questioned the purchase of 6 batteries for new truck #2430. Flaugher stated that the wrong unit # was printed, he will check on the correct unit. Motion to approve the bills for payment was made by Bell. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:34:48 PM Gulledge Moved to Communications.
6:34:55 PM Gulledge Invited Holli Lorsbach from the Fire & Police Board to perform the swearing in of Timothy J. Aldrich as a Police Officer.
6:36:14 PM Henry Read Republic Services report of solid waste and recycling volumes for the month of October. Read a "Thank You" note from the Maryville Outreach Center.
6:37:06 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:37:27 PM Gulledge Moved to Legal Matters.
6:37:35 PM Gulledge Stated since there were people in attendance who had expressed a desire to speak to the Board in relation to the annexation ordinances on the agenda, he would allow public comments at this time regarding the annexations.
6:38:29 PM Penny Livingston 5701 Perrin Road, Fairview Heights, IL. Stated she was an attorney representing Mr. & Mrs. Ganske. Stated she understood Village's desire and authority to annex the properties. Presented information and concerns regarding the Ganske's ownership of horses and dogs. Requested Board to annex their property with a provision which would allow them to keep their animals.
6:48:26 PM Dave Jennings 7318 West Main. Stated opposition to his annexation.
6:51:29 PM Gerald DiPalma 7228 West Main. Stated opposition to his annexation.
6:54:29 PM Carol Ganske 7216 West Main. Stated desire to stay in County and not annex to Village.
6:55:30 PM Gulledge Continued with Legal Matters.
6:55:36 PM Motil Presented Proclamation. Proclaiming December 2013 as Drunk and Drugged Driving (3D) Prevention Month in the Village of Maryville.
6:57:14 PM Gulledge Called for a motion to pass the Proclamation. Motion was made by Bell. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:57:42 PM Motil Presented Ordinance 2013-36. An Ordinance providing for the annexation of certain described territory (namely certain property located at 7216, 7228, and 7236 W. Main Street) pursuant to the provisions of 65 ILCS 5/7-1-13 (surrounded or nearly surrounded territory) and providing for the recording thereof together with an accurate map of said territory in the Recorder of Deeds Office in Madison County.
7:00:45 PM Gulledge Called for a motion to pass Ordinance 2013-36. Motion was made by Schmidt. Second to the motion was made by Vallino. Garcia asked about making a motion to grandfather the Ganske address to allow for their animals. Motil suggested going through Zoning Board of Appeals for a special use permit. Further discussion amongst the Board followed regarding alternatives to allowing the animals. Board consensus was to work with the Ganske's to allow the current animals, but no new ones. Mayor gave explanation of forced annexation process. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:27 PM Motil Presented Ordinance 2013-37. An Ordinance providing for the annexation of certain described territory (namely certain property located at 7318 and 7314 W. Main Street) pursuant to the provisions of 65 ILCS 5/7-1-13 (surrounded or nearly surrounded territory) and providing for the recording thereof together with an accurate map of said territory in the Recorder of Deeds Office in Madison County.
7:18:25 PM Gulledge Called for a motion to pass Ordinance 2013-37. Motion was made by Kostyshock. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:57 PM Motil Presented Ordinance 2013-38. An Ordinance of the Village of Maryville, Illinois, amending Section 151.054.2 (Height Limit of Grass and Weeds; Exceptions) of the Property Maintenance Code.
7:22:56 PM Gulledge Called for a motion to pass Ordinance 2013-38. Motion was made by Bell. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:33 PM Motil Read for the public record the 2013 Proposed Tax Levy.
7:24:56 PM Gulledge Called for a motion to approve the 2013 Proposed Tax Levy for the Village of Maryville as read for the public record. Motion was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:25:28 PM Gulledge Moved to Old Business.
7:25:37 PM Kostyshock Motion to approve pay application #2 and final from Korte & Luitjohan Contractors, Inc. in the amount of $17,178.00 for the low service pump replacement project. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:26:22 PM Kostyshock Motion to approve pay application #1 from Korte & Luitjohan Contractors, Inc. in the amount of $276,775.99 for the West Old Town water main replacement project. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:27:16 PM Kostyshock Motion to award the pre-engineered storage building project to Tindall Construction at the submitted bid price of $201,532 (including the alternate bid for an automatic entrance gate). Second to the motion was made by Short. Schmidt asked if a concrete floor is part of the bid. Gulledge answered floor is included. Vallino noted all bids were over the engineers estimate, asked if there was a reason. Gulledge stated no specific reason, bids just came in higher than expected. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:28:57 PM Garcia Motion to hire the following 7 part-time EMS employees with no benefits, not to exceed 1000 hours per anniversary year: Ryan Anderson, Paramedic at $13.85/hour; Bradley Lewis, Paramedic at $13.85/hour; Michael Evans, Paramedic at $13.85/hour; Michael Mikoff, Paramedic at $13.85/hour; Brandon Frerker, Basic at $10.75/hour; Tyler Daniels, Basic at $10.75/hour; Larry Hood, Basic at $10.75/hour. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. Schmidt asked when the start dates were. Short stated immediately.
7:30:58 PM Short Motion to purchase a Sharp MX-B201D digital copier and base at a cost of $1,067.20 from Williams Office Products, Inc. with a 1 year maintenance agreement at an annual cost of $225 for the Police Department. Second to the motion was made by Kostyshock. Short commented this is to replace existing copier which has broken and is non-repairable. Stated a copier was included in the budget for this year and is at a lesser cost than budgeted. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:32:48 PM Short Motion to purchase 32 uniform pullovers for the Fire Department from Sew Time Embroidery at a cost not to exceed $2,500. Second to the motion was made by Schmidt. Short commented shirts are $75 each and will be paid for from the remaining sale proceeds of the old ambulance, balance of invoice will be paid by the Homecoming Association. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:34:23 PM Short Motion to approve a proposal from Engel Heating & Cooling for a heating system for the firehouse bay area in the amount of $10,300. Second to the motion was made by Bell. Bell asked if items compared on the submitted bids was the same equipment. Short stated he confirmed there was a typo on Engel's bid, but both bids were for the same machinery. Vallino confirmed there was one other bid. Short answered yes. Vallino asked for clarification of project. Short explained this is to replace existing furnaces which are not heating the area properly. New furnaces will be more efficient. Vallino asked if these were included in the budget, Short answered yes. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:36:31 PM Short Motion to renew employee health insurance with United Healthcare effective December 1, 2013. Second to the motion was made by Kostyshock. Gulledge stated he had read Memorial Hospital will accept United Healthcare. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - no; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:37:33 PM Short Motion to renew employee vision, dental and life insurance with Assurant Employee Benefits effective December 1, 2013. Second to the motion was made by Kostyshock. Short commented this is same plan, just renewing. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:38:22 PM Gulledge Moved to New Business / Trustee Comments.
7:38:36 PM Bell Stated Park Committee met on Monday, there will be 1 new recommendation. Turkey Trot held November 16th had approximately 250 participants.
7:39:09 PM Kostyshock Stated Old Town water line project is about 75% complete with the water mains. Bell asked if contractor was responsible for final grading and seeding, Presson answered yes.
7:40:20 PM Garcia Stated Boy Scout Food Drive was held Saturday the 16th and was very successful.
7:40:46 PM Short Noted the camera in the Police Department's holding cell is no longer working. Stated replacement and cable repairs will be approximately $590. Replacement was authorized as an emergency situation.
7:41:54 PM Gulledge Moved to Calendar Updates. Planning Commission on 11/25 has been cancelled; Caucus meeting on 11/27 has been cancelled; Village Hall and Public Works offices will be closed on 11/28 and 11/29 for the Thanksgiving Holiday; Community Improvement Board meeting on 12/4 has been cancelled; Fire Department hosting the Santa Fest on 12/7; Holiday lighting contest 12/17; Village Hall closing at noon on 12/23 for the Christmas Party and will also be closed Christmas Eve and Christmas Day.
7:43:40 PM Gulledge Moved to Staff Reports.
7:43:53 PM Schardan Noted the new copier will be delivered tomorrow. Noted they are happy to have Officer Aldrich back. Stated Officer Hopke has requested to move back to patrol; Officer Howe will now be the Detective. Deputy Chief Carpenter will be back after graduation on December 13th.
7:46:21 PM Gulledge Moved to Business From the Floor.
7:46:36 PM Christopher Chartrand 5 Holly, Maryville. Stated he is experiencing severe storm/water drainage on to his property from the Lutheran Church. Described the problems and history of renovations made by the church on the property and effect drainage has been on his property. Asked the Village to inspect church parking lot area and assist with notifying the church of drainage problems. Mayor noted Village will investigate.
7:52:50 PM Gulledge Moved to Mayor's Comments. Stated at recent meeting hosted by Anderson Hospital, he won an AED valued at $2500 for the Village. Is going to have it placed in Village Hall.
7:53:36 PM Gulledge There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:53:57 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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