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Village of Maryville, IL

Description Caucus Meeting
Date 10/9/2013

Location

Council Chamber
 
Time Speaker Note
6:30:09 PM Gulledge Called the Caucus Meeting to order, Wednesday, October 9, 2013. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:39 PM Gulledge Asked for a roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Deputy Clerk Triplo, Attorney Motil, Public Works Director Presson, Clerk/Treasurer Henry, 1 reporter.
6:30:53 PM Gulledge Called for the approval of the minutes of the September 25, 2013, Caucus Meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Vallino and seconded by Schmidt. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
6:31:23 PM Gulledge Agenda Item 5: Water Service & Pre-Annexation Agreement: Marciniak, 2222 Bunkum Place, Glen Carbon, IL - This is the standard agreement.  Board is ok, will be added to agenda next week.
6:32:02 PM Gulledge Agenda Item 6: Computron Service Agreement
6:32:05 PM Bell This is the standard annual agreement. Price is the same as last year. This agreement is for August 1, 2013 - July 31, 2014.
6:35:04 PM Short Questioned why this goes into effect on August 1, 2013, but the Board is seeing it in October and not in July before it is expired. Bell believes that has also happened in the past. Short also questioned why the Fire Department was listed on the areas that Computron supports, when they do not support the Firehouse systems. Short also asked why the standard rate isn't listed in the agreement. Board reviewed the agreement and it doesn't detail the standard rates, but states the additional after hours rates for weekends and holidays. Vallino would like that added into the agreement. Bell will contact Computron and have the rate be defined in the agreement before next week's meeting. Board ok to add to agenda.
6:38:12 PM Gulledge Agenda Item 7: Purchase of New Computer for Matt Hoffmann - Mayor was informed that Hoffmann's computer crashed. Needs a new monitor, computer and standard Microsoft Office program. Board is in agreement with the purchase, add to next week's agenda.
6:43:27 PM Gulledge Agenda Item 8: Calendar Updates - Board went over the upcoming events.
6:47:03 PM Gulledge Agenda Item 10: To Do List - Update on Fred Winter's Park, two more concrete pours and the park will be complete. Presson answered any questions from the Board in regards to the progress at Fred Winter's Park.
6:50:02 PM Gulledge Agenda Item 11: Trustees Comments - Vallino had no comment.
6:50:11 PM Schmidt Community Improvement Board met Monday night and confirmed details with the Fall Festival.
6:50:25 PM Bell Received email that the new emails for the Trustees are setup. Jolene Henry will receive instructions on how to access email accounts from any location and pass on to the Trustees. Schmidt asked what date this will go in effect. Board decided to start using the new emails for all Village business on November 1, 2013.
6:54:30 PM Kostyshock None
6:54:34 PM Garcia None
6:54:37 PM Short None
6:54:42 PM Gulledge Agenda Item 12 Mayor Comments - Allied Waste sent a request to schedule proposed spring/fall trash pickup dates. Mayor went to the Community Improvement Board to coordinate around the Villagewide yard sale date, proposed large spring pickup will be April 28, 2014 and fall pickup September 15, 2014. Also, the Leadership Council asked the local communities to join in supporting the Scott Patriot Program. Mayor discussed the council is promoting the areas near Scott Air Force Base to be more military friendly. Attorney Motil will prepare a proclamation for the Board to sign. Mayor will send out all information to the Trustees and Board to review. Board was ok, add to next week's agenda. Few weeks ago the Board had a complaint about burning near the daycare. Mayor has now spoke to both property owners who had burned and both assured him that it won't happen again when the daycare is open for business. Everything resolved on that issue. Mayor received the Thiems payment request after the agenda had been prepared.  Payment request is for $58,622.39.  Also there is an additional bill for $2,457.24 that were additions to the project, safety bars and poured the concrete apron so the farmer could drive into the fields without tearing up the curb. Mayor asking the Board to include in next week's agenda payment totaling $61,079.73. Board had no comments, ok to add to next week's agenda. Mayor recognized this is Carrie Triplo's last meeting, thanked her for her two years of service and wished her good luck. Mayor asked the Board's approval to go into Closed Session: 5 ILCS 120/2(c)(1) - the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. Motion by Schmidt seconded by Kostyshock. Roll call Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:22:51 PM Gulledge Called for a motion to come out of closed session. Motion was made by Vallino seconded by Schmidt. Roll call Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:23:05 PM Gulledge There being no further business to come before the Board, called for a motion to adjourn. Motion was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
7:23:22 PM   Meeting adjourned.
Respectfully submitted,

Carrie Triplo, Deputy Clerk

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