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Village of Maryville, Illinois

Description Board Meeting
Date 9/18/2013 Location Council Chamber
Time Speaker Note
6:30:05 PM Gulledge Called the Board meeting of Wednesday, September 18, 2013 to order. Invited Pastor Larry Bowden of Cooper Creek Christian Church to open the meeting in prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance.
6:32:38 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock and Garcia. Trustee Short was absent. Also in attendance were Clerk Henry, Attorney Motil, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan, 3 guests and 1 reporter.
6:32:56 PM Gulledge Called for approval of the minutes from the September 4, 2013 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:33:28 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:33:57 PM Gulledge Moved to Communications. Presented Mr. & Mrs. Robert Burg of 7701 Stonebridge Drive with the August Yard of the Month award.
6:35:01 PM Henry Read Republic Service's August report of solid waste and recycle volumes. Read letter of resignation from Deputy Clerk Carrie Triplo.
6:35:55 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Schmidt. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:36:20 PM Gulledge Moved to Legal Matters.
6:36:25 PM Motil Presented Resolution 2013-08. A Resolution of the Village of Maryville Authorizing the Village to Enter Into and the Mayor to Execute an Agreement Between the Village of Maryville, Illinois and Cindy's Critter Camp.
6:37:50 PM Gulledge Called for a motion to pass Resolution 2013-08. Motion was made by Garcia. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:38:27 PM Motil Presented Resolution 2013-09. A Resolution Authorizing the Village of Maryville, Illinois to Enter Into a Five (5) Year Extension Addendum with Allied Waste Transportation, Inc., d/b/a Allied Waste/Republic Services for Trash/Recycling and Yard Waste Services within the Village of Maryville, Illinois.
6:40:51 PM Gulledge Called for a motion to pass Resolution 2013-09. Motion was made by Garcia. Second to the motion was made by Schmidt. Gulledge noted contract is for residential and commercial services. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Gulledge - yes. Motion carried.
6:41:47 PM Schmidt Thanked Trustee Vallino for work on contract extension. Also thanked Susan Piazza for taking Board's request to freeze the senior rate to corporate and getting that freeze approved. Noted Village has received good service from Republic Services.
6:42:22 PM Motil Presented Ordinance 2013-31. An Ordinance of the Village of Maryville, Illinois, Declaring Certain Personal Property Owned by the Village as Surplus Property. (Various computer equipment.)
6:43:53 PM Gulledge Called for a motion to pass Ordinance 2013-31. Motion was made by Kostyshock. Second to the motion was made by Vallino. Gulledge confirmed hard drives have been removed. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:44:47 PM Gulledge Moved to Old Business.
6:45:00 PM Bell Motion to allow Father McGivney Catholic High School to use Village streets for a 5K Walk/Run on October 26, 2013. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:45:53 PM Bell Motion to purchase 21 directional signs including sign posts and hardware for John Drost Park and Fred Winters Park at a cost not to exceed $2,700. Second to the motion was made by Kostyshock. Bell commented 16 signs are for John Drost Park and 5 are for Fred Winters Park. Noted Park Committee has requested signs be marked "John Drost Park". Gulledge noted his concern that past grant applications have been submitted as "Drost Park" and the park is known as Drost Park. Vallino asked Attorney Motil if the different naming would cause any problems. Motil stated there is a possibility of confusion in the future. Roll call vote on the motion: Vallino - yes; Schmidt - no; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:49:35 PM Kostyshock Motion to purchase an F250 truck from Bob Ridings Ford Chrysler Jeep at a cost not to exceed $26,555 for the Public Works Department. Second to the motion was made by Vallino. Gulledge noted this was a State bid and was the lowest of 3 received bids. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:50:27 PM Kostyshock Motion to purchase an F450 water service truck from Bob Ridings Ford Chrysler Jeep with a heavy duty trailer tow package at a cost not to exceed $59,800 for the Public Works Department. Second to the motion was made by Bell. Gulledge noted this was a State bid and was the lowest of 3 received bids. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:51:27 PM Kostyshock Motion to approve a request for additional work from Thiems Construction in the amount of $14,898.18 for a detention basin at the First Baptist Church. Second to the motion was made by Vallino. Gulledge noted this work was done in conjunction with right of way and easement acquisitions for the roundabout and Lakeview Acres Road Project. This saved the Village costs as we were able to use the dirt from the basin at the roundabout. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:52:57 PM Kostyshock Motion to approve pay estimate #10 from Thiems Construction Co. Inc. in the amount of $7,124.84 for the Lakeview Acres Road Project - Phase 3. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:53:50 PM Garcia Motion to accept the resignation of Carrie Triplo from the position of part-time deputy clerk effective October 11, 2013. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:54:38 PM Gulledge Noted Trustee Short could not be at tonight's meeting and asked for someone to take up his business in his absence.
6:54:58 PM Kostyshock Motion to purchase a 2013 Chevrolet Impala Police package patrol car from Don Brown Chevrolet at a cost not to exceed $21,757 not including markings and equipment installation. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:55:52 PM Gulledge Moved to New Business / Trustee Comments
6:56:02 PM Bell Stated there was a past request from the Park Committee to allow the Alpine Shop to use Drost Lake for kayak training. Gulledge stated the request was discussed at a past Caucus but had been sent back to the Park Committee as there was not enough information about the event and the Board had additional questions. Bell will take back to Park Committee.
6:57:41 PM Garcia Stated individual will be at the October 2, 2013 Board meeting to take Trustee and Staff pictures before and after the meeting. Everyone is to wear their orange Village polo shirt.
6:58:19 PM Gulledge Moved to Calendar Updates. This is large item pickup week. Movie in the Park September 20th, "Brave". Planning Commission meeting for September 23rd has been cancelled. Movie in the Park October 4th. Community Improvement Board October 7th. Fall Fest in Firemen's Park October 19th. Concert in the Park October 13th. Troy/Maryville/St. Jacob/Marine Chamber of Commerce Business After Hours will be at Village Hall on October 10th.
7:01:20 PM Gulledge Moved to Staff Reports
7:01:27 PM Schmidt Asked Chief Schardan if vehicle to be purchased is in stock. Schardan stated it has been reserved.
7:01:47 PM Flaugher Presented the August Building Permit report.
7:02:34 PM Flaugher Presented the August Fire Department report.
7:03:39 PM Flaugher Stated he had traveled with members of the truck committee to Florida to inspect the new fire truck. Stated it is completed. There were a few punch list items. Anticipating it will be in the area by mid next week for markings. Schmidt noted truck is being purchased by the Fire Protection District, not the Village. Should be in service by end of October after personnel have been trained. Also mentioned there is a BBQ Competition on October 5th in Firemen's Park. The Fire Department and Backstoppers will be receiving the proceeds from the event. Fire Department will also be running a food stand as a fund raiser.
7:07:26 PM Gulledge Moved to Business from the Floor. There was none.
7:07:33 PM Gulledge Went to Mayor's Comments. Stated he had received an email from Juneau's office that work on the West Old Town water line project will be starting next week. Noted he was asked at last week's Caucus to have a Juneau representative attend next Caucus meeting to discuss issues regarding drainage problems in the Stonebridge Villa area. Vallino asked if residents will be invited. Gulledge stated he will contact their representative.
7:09:01 PM Gulledge Asked for a motion to go to Closed Session under 5 ILCS 120/2(c)(6) The setting of a price for sale or lease of property owned by the public body and 5 ILCS 120/2(c)(23) The operation by a municipality of a municipal utility. Motion was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:57:51 PM Gulledge Called for a motion to come out of Closed Session. Motion was made by Bell. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:58:07 PM Gulledge There being no further business to come before this meeting, asked for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:58:25 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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