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Village of Maryville, Illinois

Description Board Meeting
Date 9/4/2013 Location Council Chamber
Time Speaker Note
6:30:06 PM Gulledge Called the Board meeting of Wednesday, September 4, 2013 to order. Invited former Trustee Randy Limberg to open the meeting in prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance.
6:31:17 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan, 2 reporters and 1 guest.
6:31:28 PM Gulledge Called for approval of the minutes from the August 21, 2013 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:32:03 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Short. Second to the motion was made by Kostyshock. Trustee Garcia asked about the invoice for "rails for training facility", asked what training facility. Trustee Short answered it was for the Fire Department training facility. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:33:06 PM Gulledge Moved to Communications. There were none.
6:33:16 PM Gulledge Moved to Legal Matters.
6:33:21 PM Motil Presented Proclamation: "Drive 4 Pledges Day" September 19, 2013
6:34:33 PM Gulledge Called for a motion to pass the "Drive 4 Pledges Day" Proclamation. Motion was made by Kostyshock. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:35:01 PM Motil Presented Ordinance 2013-30. An Ordinance Adopting and Enacting a Supplement to the Code of Ordinances for the Village of Maryville, Illinois.
6:37:01 PM Gulledge Called for a motion to pass Ordinance 2013-30. Motion was made by Short. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:37:28 PM Motil Presented Resolution 2013-07. A Resolution of the Village of Maryville, Madison County, Illinois, Relating to the Acceptance of a Final Plat for Stone Gate Estates 1st Addition.
6:39:34 PM Gulledge Called for a motion to pass Resolution 2013-07. Motion was made by Kostyshock. Second to the motion was made by Vallino. Trustee Schmidt asked if the variance mentioned in the Resolution was pending. Gulledge clarified that by approving this Resolution, the Board would be approving the requested variance. This type of variance is not required to go before the Zoning Board, this variance can be granted by the Board of Trustees. Trustee Short confirmed that the variance was requested by the developer, Gulledge answered yes. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:40:33 PM Gulledge Moved to Old Business.
6:40:44 PM Bell Motion to purchase 5 directional signs for Fred Winters Park. Questions were raised as to which size and the cost of the signs. Bell answered that the signs were to come from the State. Gulledge and Presson stated the State will not provide these signs for smaller parks/communities. Choices were included in the packet. Presson suggested a minimum sign of 24x18 reflective sign. Short asked if price included posts, Presson answered no. Discussion followed regarding sizes, types, locations of signs. Trustee Bell stated his motion is to purchase 5 directional signs for Fred Winters Park. Second to the motion was made by Vallino. Further discussion followed regarding locations, quantity, sizes, reflective vs non-reflective. Attempts were made to view the signs on a web page. Trustee Bell amended his motion to purchase 5 signs at $85 each. Second to the motion was made by Vallino. Trustee Short requested if further research could be done on the sizes, locations and quantity. Mayor stated that he doesn't feel anyone is against purchasing the signs, however it does seem to need more research. Suggested sending these items back to Caucus. Trustee Bell withdrew the motion and tabled the items for further discussion at next Caucus.
6:52:56 PM Kostyshock Motion to award the West Old Town Water Main Replacement project to Korte & Luitjohan Contractors, Inc. in the amount of $629,013. Stated this was the lowest of 6 bids. Also noted bid amount was approximately $110,000 lower than the engineer's estimate. Second to the motion was made by Vallino. Gulledge noted pre-construction meeting has been scheduled for Friday, September 6th. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:54:17 PM Gulledge Moved to New Business / Trustee Comments.
6:54:27 PM Vallino Stated he has completed a review of Allied Waste's new contract offer and will present at next Caucus.
6:55:04 PM Kostyshock Oil & chipping completed today.
6:55:29 PM Short Stated the Fire Department camera he had mentioned at last week's Caucus for new website pictures is used for id cards and is just a simple digital camera. Stated he would then defer back to Trustee Garcia's suggestion for an outside photographer. Gulledge stated cost would be $200 and asked for direction to have Garcia set up appointments with photographer. Bell asked if cost included update to the web page. Garcia answered no. Bell suggested tabling issue to discuss further regarding the upload to the web site. Discussion followed regarding need to update website. Bell asked if there had been discussion about the effort and who would be responsible for the update to the website.
6:59:01 PM Gulledge Moved to Calendar Updates. Concert in the Park September 8th; Community Improvement Board September 9th; Village yard sale September 14th; Large item pick up is the week of September 16th; Park meeting September 16th; Movie in the Park September 20th.
7:00:55 PM Gulledge Moved to Staff Reports.
7:01:06 PM Schardan Presented August Police report. Schmidt asked what simunition training was. Schardan stated training using simulated situational training and paint ball ammunition is used.
7:02:47 PM Bell Asked Flaugher about marquee sign. Flaugher stated he spoke with Chris Meeks who stated he has scheduled a conference call for Friday. Stated he has turned sign off until repaired. Bell suggested if any cost is involved, will need to determine whether or not to keep sign.
7:05:05 PM Gulledge Mayors Comments. Stated he did not have any further comments.
7:05:08 PM Gulledge There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:25 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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