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Village of Maryville, Illinois

Description Board Meeting
Date 8/21/2013 Location Council Chamber
Time Speaker Note
6:30:02 PM Gulledge Called the Board meeting of Wednesday, August 21, 2013 to order. Invited Pastor Lee Maxwell of St. John Lutheran Church to open the meeting with prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance.
6:32:06 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Henry, Attorney Motil, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan, 2 reporters and 4 guests.
6:32:19 PM Gulledge Called for approval of the minutes from the August 7, 2013 Board meeting. Asked if there were questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:32:53 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:33:27 PM Gulledge Moved to Communications.
6:33:32 PM Gulledge Presented the July Yard of the Month award to Jim & Pat Devine of 23 Season's Ridge Court.
6:34:44 PM Henry Read Republic Services' report of solid waste and recycle volumes for the month of July.
6:35:18 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Schmidt. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:35:37 PM Gulledge Moved to Legal Matters.
6:35:42 PM Motil Presented Resolution 2013-06. A Resolution Authorizing Execution of a Service Agreement with the Lowest Responsible Bidder for the Supply of Electricity for Residential and Small Commercial Retail Customers Who Do Not Opt Out of Such a Program.
6:38:33 PM Gulledge Called for a motion to pass Resolution 2013-06. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:39:09 PM Motil Presented Ordinance No. 2013-25. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement. Pertains to property owned by Constance Jeneral located at 102 Appletree Lane, Glen Carbon, Illinois.
6:40:55 PM Gulledge Called for a motion to pass Ordinance 2013-25. Motion was made by Kostyshock. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:41:17 PM Motil Presented Ordinance 2013-26. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement. Pertains to property owned by Catherine D. Santanello located at 3 Raintree Court, Glen Carbon, Illinois.
6:43:02 PM Gulledge Called for a motion to pass Ordinance 2013-26. Motion was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:43:27 PM Motil Presented Ordinance 2013-27. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement. Pertains to property owned by Brian and Laure Ryterski located at 2422 Keebler Road, Collinsville, Illinois.
6:45:11 PM Gulledge Called for a motion to pass Ordinance 2013-27. Motion was made by Kostyshock. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:45:42 PM Motil Presented Ordinance 2013-28. An Ordinance Annexing and Zoning Certain Territory Commonly Known as 2918 Maryville Road to and in the Village of Maryville, Madison County, Illinois.
6:49:02 PM Gulledge Called for a motion to pass Ordinance 2013-28. Motion was made by Kostyshock. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:49:31 PM Motil Presented Ordinance 2013-29. An Ordinance Amending Village of Maryville Zoning Ordinance No. 70-1. Rezoning of 2918 Maryville Road, Maryville, Illinois from SR-1 to B-1.
6:51:46 PM Gulledge Called for a motion to pass Ordinance 2013-29. Motion was made by Kostyshock. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:52:23 PM Gulledge Moved to Old Business.
6:52:27 PM Bell Motion to approve the purchase of 12 stainless steel Xlerator electric hand dryers for the park restrooms from Newton Distributing at a total cost of $4,826.28. Second to the motion was made by Vallino. Bell noted the price is the purchase price only. There will be installation costs, Public Works employees will install dryers. Gulledge gave locations. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:54:38 PM Bell Motion to purchase annual corporate antivirus 45 user software from Computron, Inc. at a cost of $1,899. Noted this is an installed price. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:55:28 PM Bell Motion to enter an annual support contract with CivicPlus for website support, maintenance and hosting services for an initial fee of $3,000 to be auto renewable each year with a 5% technology fee increase. Noted initial 3 year agreement expires this October. Second to the motion was made by Kostyshock. Short asked why we had not received an annual renewable contract when the Village initially had Civic Plus design the web page. Bell explained initial contract was for a 3 year period which included support agreement with the initial design fee. Short also confirmed contract goes indefinitely until one of the parties terminates it. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:59:21 PM Kostyshock Motion to approve repairs to Brine tank #2 by Spectra Tech at a cost of $35,500 with a 10 year warranty. Noted 2 other lower bids were received, but only gave a 1 year warranty. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:00:35 PM Kostyshock Motion to approve the replacement of the Brine room building by Calhoun Construction at a cost of $18,528. Second to the motion was made by Bell. Bell asked what is being done differently with a new building. Presson stated the inside and outside will be epoxy coated. Schmidt commented this was the lowest of 3 received bids. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:48 PM Kostyshock Motion to approve purchase of Wacker plate tamper from Nu Way Concrete Forms Troy, LLC at a cost of $2,049. Second to the motion was made by Bell. Gulledge noted this is the lowest of 3 bids and is in Public Works budget. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:43 PM Kostyshock Motion to approve the purchase of Tommy Gate tail gate lift from Kranz Automotive Body Co. at a cost of $3,555. Noted this was the lowest of 3 bids. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:06 PM Kostyshock Motion to approve pay estimate #9 from Thiems Construction Co. Inc. in the amount of $42,730.86 for the Lakeview Acres Road Project - Phase 3. Second to the motion was made by Bell. Bell asked if work is being done on a punch list. Presson stated waiting on punch list from IDOT. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:31 PM Garcia Motion to allow 300 additional hours for summer public works laborers. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:18 PM Short Motion to approve Chief Schardan to attend the International Association of Chiefs of Police conference in Philadelphia, PA from October 19 to October 23, 2013 for a total cost not to exceed $1,800. Second to the motion was made by Kostyshock. Short noted expenses were included in Police budget. Commended Chief for attending this training. Schmidt noted Board will consider reimbursement for meals. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:07:47 PM Gulledge Moved to New Business / Trustee Comments.
7:07:56 PM Vallino Noted Fall Rabies clinic has been set for November 2, 2013.
7:08:20 PM Schmidt Asked Flaugher to post Village yard sale (September 14, 2013) on Firemen's park marquee.
7:08:47 PM Bell Noted there are new recommendations from the Park committee from Monday's meeting. Requested topic of Khoury League be added to next week's Caucus agenda.
7:09:48 PM Bell Thanked Presson for taking care of a few park issues.
7:09:57 PM Kostyshock Noted significant progress in Fred Winters Park.
7:10:18 PM Gulledge Moved to Calendar Updates. Village is hosting Southwestern IL Council of Mayors meeting tomorrow at 6 p.m. Planning Commission meeting August 26. Village Hall and Public Works will be closed on September 2nd for Labor Day. Hill Williams concert September 8th. Community Improvement Board meeting September 9th. Village wide yard sale September 14th. Movie September 20th. Large item trash pickup week of September 16th.
7:12:09 PM Gulledge Moved to Staff Reports.
7:12:50 PM Henry Noted Trustees had been given a copy of the 2012/2013 audit report. Stated Kevin Tepen from C.J. Schlosser & Company, LLC will attend the August 28th Caucus to review the report.
7:12:53 PM Gulledge Moved to Business From the Floor. There was none.
7:12:58 PM Gulledge Moved to Mayors Comments. Bid opening for West Old Town water main replacement project tomorrow at 10 a.m. Smoke testing in Copper Creek area is scheduled to begin next week. Notices to all affected residents were posted today.
7:16:40 PM Gulledge There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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