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Village of Maryville, Illinois

Description Board Meeting
Date 8/7/2013 Location Council Chamber
Time Speaker Note
6:30:34 PM Gulledge Called the Board meeting of Wednesday, August 7, 2013 to order. Invited Pastor John Lottes of Our Lords Lutheran Church to open the meeting in prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance.
6:31:54 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock and Garcia. Trustee Short was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan, 2 reporters and 6 guests.
6:32:10 PM Gulledge Called for approval of the minutes from the July 17, 2013 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:32:43 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. Trustee Garcia asked which vehicle was being serviced as invoiced on page 9 of the bills. Stated it is noted as a 2011 and wanted to know if covered under a warranty. Fire Chief Flaugher stated it was the 2011 ambulance and the Village is to be reimbursed for the repairs under the warranty. There were no further questions on the bills. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:34:32 PM Gulledge Moved to Communications.
6:34:40 PM Henry Read a letter from Roger & Nancy Shoup resigning from the Parks & Recreation Committee.
6:35:55 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:36:13 PM Gulledge Moved to Legal Matters.
6:36:26 PM Motil Presented Ordinance No. 2013-21. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement pertaining to property owned by Jacob Cyrus located at 200 Hillcrest Drive, Glen Carbon, IL.
6:37:57 PM Gulledge Called for a motion to pass Ordinance 2013-21. Motion was made by Schmidt. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:38:29 PM Motil Presented Ordinance 2013-22. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement pertaining to property owned by Lindsey Hallam located at 112 Lou Rosa Drive, Collinsville, IL.
6:40:10 PM Gulledge Called for a motion to pass Ordinance 2013-22. Motion was made by Vallino. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:40:34 PM Motil Presented Ordinance 2013-23. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement pertaining to property owned by Thomas J. and Lori Figliola located at 126 Ridgemoor Drive, Glen Carbon, Illinois.
6:42:16 PM Gulledge Called for a motion to pass Ordinance No. 2013-23. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:42:39 PM Motil Presented Ordinance No. 2013-24. An Ordinance Annexing and Zoning Certain Territory Commonly Known as 7310 West Main Street to and in the Village of Maryville, Madison County, Illinois.
6:45:34 PM Gulledge Called for a motion to pass Ordinance No. 2013-24. Motion was made by Vallino. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:46:05 PM Gulledge Moved to Old Business.
6:46:22 PM Kostyshock Motion to approve pay estimate #8 from Thiems Construction Co. Inc. in the amount of $214,783.62 for the Lakeview Acres Road Project - Phase 3. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:47:09 PM Kostyshock Motion to approve change order #3 in the amount of $4,730.00 from D&K Backhoe for the Lakeview Lane/Fairview Lane water line project. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:47:50 PM Kostyshock Motion to approve pay application #2 and final in the amount of $45,355.50 from D&K Backhoe for the Lakeview Lane/Fairview Lane water line project. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:48:41 PM Kostyshock Motion to award electrical work for SCADA improvements to Okawville Electric in the amount of $13,764.00. Second to the motion was made by Schmidt. Schmidt commented this was the lowest of 3 received bids. Gulledge stated amount is well under the Engineer's estimate of $18,000. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:49:36 PM Gulledge Moved to New Business / Trustee Comments.
6:49:48 PM Vallino Asked if the weeds on the property located off Lakeview Acres Road as addressed in the Shoup's letter have been taken care of. Flaugher answered yes, the area has been mowed.
6:50:21 PM Vallino Wanted clarification on the erosion issue at the creek near the Shoup's property. An offer from the Village had been made to add rip rap but the homeowner had declined the offer. Gulledge stated that the only way to get to the area was to go through the yard, and the homeowner did not give that permission.
6:50:45 PM Schmidt Noted the Community Improvement Board had met August 5th.
6:50:56 PM Bell Made a motion to accept Roger and Nancy Shoup's resignation from the Parks and Recreation Committee to be effective immediately. Second to the motion was made by Kostyshock. Bell noted that a thank you should be sent, Gulledge stated he will do. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:52:11 PM Gulledge Moved to Calendar Updates. Movie in the Park August 9th "The Avengers"; Maryville Night at the Grizzly's ballgame is also August 9th; Park meeting August 19th; Planning Commission meeting August 26th.
6:52:52 PM Gulledge Moved to Staff Reports.
6:52:59 PM Flaugher Presented July's Building Permit report. Noted a correction: Permit #13-045 is not a "Commercial Building", should be listed as "Multi Family Building". Garcia asked for clarification as to where the multi-family building is located. Was told at the intersection of Drost and Nepute.
6:55:30 PM Flaugher Presented July's Fire Department report.
6:55:59 PM Schardan Presented July's report for the Police Department. Stated citations were low due to approximately 200 hours of vacation during July.
6:56:34 PM Gulledge Business From the Floor.
6:56:55 PM Kate Kasper Representing the Stay and Play Day Care Center located at 2207 South Center Street in Maryville. Stated she is a parent of a child attending the daycare. Stated concerns regarding the Village's ordinance that allows open burning of yard waste during daycare center's hours. Distributed material gathered regarding the dangers of smoke inhalation by infants and children. Also submitted a petition. Requested Board to amend current ordinance to allow burning only on Saturdays and Sundays instead of Fridays and Saturdays.
7:00:02 PM Heather Plegge Director of Stay and Play Day Care Center located at 2207 South Center Street in Maryville. Described an incident occurring on the morning of June 7, 2013 at the center. Stated a neighbor was burning earlier than ordinance stipulation of 8 a.m., had started at 7 a.m. and was burning next to the woods. Stated the concerns about the burning as relates to the parents and children. Submitted report regarding Madison County's rating in regards to the ozone layer. Also submitted information from American Lung Association.
7:03:00 PM Marty Riley 3008 Keebler Road. Wanted to thank the Village for correction of problem at the end of the lane regarding flooding issues.
7:03:26 PM Gulledge Moved to Mayors Comments. Stated the Village is getting ready to begin acquiring right of ways and easements for Phase 1 of the East Main Street project. Village hired Robert Lowrance to do the property appraisals. He has completed the appraisals and a letter of introduction from the Mayor has been sent for him to meet with each property owner in the next couple of weeks. After meetings, will begin process to acquire these easements which will be handled by Joe Juneau.
7:05:17 PM Gulledge Noted Maryville Night at Grizzlies game is this Friday, August 9th. $11 box seats are available for $8 for Maryville residents. Mayor will be throwing out the first pitch. Encouraged all to attend.
7:06:02 PM Gulledge Addressed the representatives from Stay and Play Day Care Center. Stated the Board will look into the burning situation. Asked how often the burning happens. Plegge stated that in the past year the Fire Department has been called out about 4 times. Asked if the individual burns on any other weekday besides Friday. Plegge stated not that she was aware of. Stated the material received will be distributed to the Trustees to take under consideration. Stated he will speak with the neighbors to see if a temporary fix can be agreed to. However current ordinance does allow burning on Fridays. Kasper stated the request is to change the ordinance to allow burning on Saturdays and Sundays instead of Fridays. Mayor stated he understands and the Board will take under advisement, he will speak to neighbors to see if a temporary agreement can be made.
7:09:23 PM Gulledge There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:09:42 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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