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Village of Maryville, Illinois

Description Board Meeting
Date 5/15/2013 Location Council Chamber
Time Speaker Note
6:30:10 PM Gulledge Called the Board meeting of Wednesday, May 15, 2013 to order. Asked all to stand for opening prayer and to remain standing for the Pledge of Allegiance.
6:31:09 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt and Kostyshock. Trustees Bell, Garcia and Short were absent. Also in attendance were Clerk Henry, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Street Superintendent Jones, 2 reporters and 1 guest.
6:31:25 PM Gulledge Called for approval of the minutes of the May 1, 2013 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:31:52 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:32:23 PM Gulledge Moved to Communications.
6:32:26 PM Henry Read Republic Services report of solid waste and recycle volumes for the month of April, 2013.
6:32:57 PM Gulledge Asked for a motion to place the Communication on file. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:33:10 PM Gulledge Moved to Old Business.
6:33:22 PM Kostyshock Made a motion to award 2013 Fairland Cemetery mowing services to E & J Grass Cutting at a cost of $140 per service, stated this is mowing and trimming. Second to the motion was made by Vallino. Vallino asked when the mowing by E & J Grass Cutting will start. Kostyshock answered next week. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:34:26 PM Gulledge Invited Charlie Juneau, Village Engineer to answer any questions regarding the next agenda item, Brine tank repairs. Gulledge stated problem is sealer is coming off of the wall.
6:35:15 PM Charlie Juneau Stated there are 4 tanks and the problem is the liner has peeled away from the walls on 2 of the tanks. Original liner was installed in 1998 and has failed. There were three bids received for the repairs. Two of the bids were for the same type of product. The bid from Spectra Tech adds a secondary lining and comes with a 10 year guarantee. Stated his firm has had previous jobs done by Spectra and have had success. Only 1 year guarantee was offered from the other two bidders. Stated his firm recommends Spectra Tech's product.
6:38:18 PM Gulledge Stated he visited the Plant to see the problem. Explained the two tank separation.
6:39:17 PM Vallino Asked about problem occurring on the other half of this tank. Juneau explained this repair is to one half only and the guarantee will apply to this half. When the second half is drained after the first tank is repaired, the same problem may be encountered and will have to be repaired as well.
6:39:43 PM Kostyshock Made a motion to award the bid for repairs to brine tank #1 to Spectra Tech at a cost of $29,500 including a 10 year warranty. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:40:29 PM Kostyshock Made a motion to enter into an engineering agreement with Juneau Engineering & Land Surveying for sanitary sewer smoke testing in the Vadalabene and Lyn Hi area at a cost of $6,900. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:41:14 PM Kostyshock Made a motion to approve pay estimate #6 from Thiems Construction Co. Inc. in the amount of $98,797.54 for the Lakeview Acres Road Project - Phase 3. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:42:00 PM Kostyshock Made a motion to award the bid for the Lakeview Lane/Fairview Lane area water main replacement project to D&K Backhoe Co., Inc. at a submitted project cost of $154,831. Stated this was the lowest of nine bids received. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:43:04 PM Gulledge In Trustee Garcia's absence, called for a motion to hire 7 part-time summer employees with no benefits, not to exceed 32 hours per week individually and not to exceed a group total of 2,240 hours. Names and hourly rates are attached to these minutes. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Gulledge stated all 7 are from Maryville. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes. Motion carried.
6:44:17 PM Gulledge Moved to New Business / Trustee Comments.
6:44:27 PM Vallino Stated the Rabies Clinic on Saturday was very successful. Noted there was a problem with parking due to Khoury League also having games. Gulledge suggested moving the clinic to the last weekend in April to avoid Khoury conflict. Stated the next Comprehensive Plan meeting is Tuesday, May 28th at 6:30 p.m. and will be followed by the required public hearing at 7:30 p.m.
6:46:17 PM Kostyshock Stated Maryville school field trip is Friday, May 17th. Noted the Village will be receiving workers on May 16th from the Madison County jail to help with landscaping. Stated construction crew will start putting the primer down for the roundabout. If weather holds, hoping for asphalt to be done next week.
6:47:51 PM Gulledge Moved to Calendar Updates. Park meeting May 20th, Concert in the Park on May 24th.
6:48:17 PM Gulledge Trustee Bell arrived and was seated.
6:48:25 PM Gulledge Returned to Calendar. Planning Commission cancelled due to no agenda items. Ministerial Alliance's Memorial Day service at Our Lords Lutheran Church at 10 a.m. Fishing Derby June 8th, Community Improvement Board meeting June 3rd, first Movie in the Park on June 21st, Kayaking day on June 29th.
6:50:32 PM Gulledge Moved to Staff Reports. None.
6:50:41 PM Gulledge Moved to Business From the Floor. There was none.
6:50:49 PM Gulledge Went to Mayor's Comments.
6:50:55 PM Gulledge Made the Trustee Committee appointments for fiscal year 2013/2014. Noted there are no changes from last fiscal year. The list is attached to these minutes.
6:52:31 PM Gulledge Made the Staff appointments for fiscal year 2013/2014. The list is attached to these minutes. Motion to approve the Staff appointments was made by Bell. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:53:45 PM Gulledge Made the Volunteer Committee appointments as stated on the list attached to these minutes.
6:54:10 PM Gulledge Appointments to the Community Improvement Board. Motion to approve the appointments was made by Schmidt. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:54:47 PM Gulledge Fire & Police Board appointments. Motion to approve the appointments was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:55:18 PM Gulledge Fire Pension Board appointment. Motion to approve the appointment was made by Bell. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:55:39 PM Gulledge Parks & Recreation Committee appointments. Motion to approve the appointments was made by Bell. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:56:21 PM Gulledge Planning Commission appointments. Motion to approve the appointments was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:56:55 PM Gulledge Police Pension Board appointments. Motion to approve the appointments was made by Kostyshock. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:57:27 PM Gulledge Zoning Board of Appeals appointments. Motion to approve the appointments was made by Bell. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:57:59 PM Gulledge Stated there is one vacancy on the Community Improvement Board and one vacancy on the Park Committee.
6:58:32 PM Gulledge There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes. Motion carried.
6:58:48 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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