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Village of Maryville, Illinois

Description Board Meeting
Date 4/17/2013 Location Council Chamber
Time Speaker Note
6:30:08 PM Gulledge Called the Board meeting of Wednesday, April 17, 2013 to order. Invited Pastor Paul Byrd from First Baptist Church Maryville to open the meeting with prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance.
6:31:36 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Garcia and Short. Trustee Kostyshock was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Public Works Director Presson, Police Chief Schardan, 2 reporters and 1 guest.
6:31:54 PM Gulledge Called for approval of the minutes of the April 3, 2013 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Short. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:32:21 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. Short noted an invoice for the replacement of mailboxes and asked what mailboxes were being replaced. Was told these were resident mailboxes that had been damaged by Village snowplowing. Short also asked about transmission repairs to a Crown Victoria and asked where this vehicle is. Was told this is the car that was purchased from the County for $1 and is used by the water plant operator. Bell noted that the printout of the bills is very poor quality. Motion to approve the bills for payment was made by Garcia. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:34:47 PM Gulledge Moved to Communications.
6:34:52 PM Henry Read the Republic Services report of trash and recycling pickups for March.
6:35:15 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Schmidt. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:35:30 PM Gulledge Moved to Legal Matters.
6:35:38 PM Motil Presented Resolution 2013-03. A Resolution Abolishing the Working Cash Fund of the Village of Maryville, Madison County, Illinois.
6:37:35 PM Gulledge Called for a motion to pass and approve Resolution 2013-03. Motion was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:38:00 PM Motil Presented Resolution 2013-04. Authorization for the Mayor to Apply for Environmental Pilot Grant Funds from the Madison County Sustainability Program.
6:39:10 PM Gulledge Called for a motion to pass and approve Resolution 2013-04. Motion was made by Bell. Second to the motion was made by Schmidt. Gulledge stated this grant is awarded on a point system and there is no guarantee of award. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:40:16 PM Motil Presented Ordinance 2013-07. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement pertaining to property owned by Joan Lingle commonly known as 107 Hillcrest Drive, Glen Carbon, Illinois.
6:41:55 PM Gulledge Called for a motion to pass Ordinance 2013-07. Motion was made by Short. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:42:47 PM Gulledge Moved to Old Business.
6:43:07 PM Gulledge Took up Trustee Kostyshock's business in his absence.
6:43:22 PM Gulledge Asked for a motion to approve Amendment No. 1 to the Emergency Water Supply Agreement with Glen Carbon. Motion was made by Bell. Second to the motion was made by Schmidt. Short asked if anything had changed since the initial presentation of the Amendment. Gulledge explained as requested by the Board, a statement that the future maintenance expenses of the vault are to be split between Glen Carbon and Maryville. The initial costs will be borne by Glen Carbon. Vallino asked about language that restricts access to the water supply by Glen Carbon. Gulledge stated this language is in the original agreement. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:44:57 PM Gulledge Asked for a motion to approve Pay Estimate #5 from Thiems Construction Co., Inc. in the amount of $93,453.71 for the Lakeview Acres Road Project Phase 3. Motion was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:45:35 PM Gulledge Asked for a motion to award the 2013 lawn service from May 1st through November 30th for the Village to Quality Outdoor Services at $928 per mowing. Motion was made by Bell. Second to the motion was made by Vallino. Garcia asked how often mowing is done. Was told weekly. Short asked if the bid was submitted as a lump sum or a per week amount. Presson stated the bid was submitted as a per mowing cost. Short asked if cemetery was included. Presson answered they will not be doing the cemetery, Noga or Fred Winters parks. Schmidt commented this was the best of 5 submitted bids. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
6:47:46 PM Gulledge Moved to New Business / Trustee Comments.
6:48:00 PM Schmidt Stated he was originally scheduled to be at Village Hall on April 18th to begin budget work, but due to work issues will have to re-schedule.
6:48:34 PM Bell Stated there wasn't a quorum for the park meeting. They did however prepare and he has provided a draft park committee budget to Trustee Schmidt.
6:48:56 PM Short On behalf of the Fire Department, thanked the Village for advertising the St. Baldrick's fund raiser. Stated they had a good turnout and raised over $7,000. Thanked the newspapers for advertising as well.
6:49:47 PM Gulledge Moved to Calendar Updates.
6:49:58 PM Vallino Stated there is a Comprehensive Plan meeting on April 23rd and the Planning Commission meeting scheduled for April 22nd has been cancelled.
6:50:09 PM Gulledge Noted April 20th there is a community service work day in the park. Will be planting trees and cleaning up Drost Park, any help will be appreciated. The week of April 29th is the Spring large item pick-up. Village wide yard sale is April 27th. Noted the Village's fiscal year ends on April 30th. May 2nd is the Mayor's Prayer Dinner. Bike Safety Rodeo & the Rabies Clinic on May 11th. Community Improvement Board meeting on May 6th. Vallino asked to have the Rabies Clinic noted on the next water bills and on the Village marquee.
6:53:30 PM Gulledge Moved to Staff Reports.
6:53:36 PM Schardan Stated the computers are up and running in all the cars.
6:54:53 PM Henry Informed the Board that the Village had received a letter from the DCEO on the review of the Lakeview Acres Road Grant which stated the Village was in compliance with the grant requirements. Also informed the Trustees that due to the fiscal year end on April 30th and the next Board meeting being on May 1st, the bills for payment report will not be available and included in the Board packets. Invoices cannot be entered in the system until May 1st. A report will be available and distributed prior to the meeting on the 1st.
6:55:08 PM Gulledge Went to Business From the Floor. There was none.
6:55:16 PM Gulledge Moved to Mayor's Comments. Stated the ambulance service provided to Troy ended on April 15th. Chief Flaugher provided them an invoice for Maryville's service on Monday. Payment of this invoice was received from representatives of the Troy Fire District this morning. The representatives stated their appreciation to Maryville for the assistance.
6:56:46 PM Short Stated Maryville ran about 100 calls for Troy. Noted that these calls will not be added to Maryville's call total.
6:57:11 PM Gulledge Stated he and Clerk Henry attended a meeting in Belleville conducted by Good Energy on Tuesday. It was discussed how the electric aggregation is going. They informed the group the earliest possible time for natural gas aggregation will be November 2014. Stated he had asked about co-op's such as Southwestern Electric. Was told that nothing currently can be done with cooperatives with the way the current legislation is. They suggested contacting our state representatives.
6:59:07 PM Bell Updated the Board that the exchange server has been delayed due to issues with multiple log-in accounts. Computron is working on alternative solutions.
7:00:19 PM Gulledge There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:00:35 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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