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Village of Maryville, Illinois

Description Board Meeting
Date 12/5/2012 Location Council Chamber
Time Speaker Note
7:00:04 PM Gulledge Called the Board Meeting of Wednesday, December 5, 2012 to order. Invited Pastor Larry Bowden from Copper Creek Christian Church to open in prayer. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance.
7:02:50 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees: Vallino, Schmidt, Bell, Garcia and Short. Trustee Kostyshock was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan and 2 reporters.
7:03:03 PM Gulledge Called for approval of the minutes from the November 20, 2012 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared by the Clerk was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:03:34 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Short. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:04:06 PM Gulledge Moved to Communications.
7:04:11 PM Henry Read a letter from Republic Services announcing January 1, 2013 rates for trash and recycling and yard waste pickups. Read a letter from Dover Development regarding property located along State Route 162.
7:07:45 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Bell. Second to the motion was made by Schmidt. Garcia asked what the trash rate was before this increase. Was told will have to check. Vallino asked when discussion regarding Dover Development's request would be held. Gulledge answered that he had given the letter to Attorney Motil for review and will place the item on next week's Caucus for discussion. Roll call vote on the motion to place the Communications on file: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:09:18 PM Gulledge Moved to Legal Matters.
7:09:24 PM Motil Presented a Proclamation proclaiming December 2012 as Drunk and Drugged Driving (3D) Prevention Month in the Village of Maryville.
7:11:02 PM Gulledge Called for a motion to pass and approve the Proclamation. Motion was made by Garcia. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:11:25 PM Motil Presented Ordinance 2012-29. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement. Agreement pertains to property located at 5795 Old Keebler Road, Collinsville owned by Ryan M. and Kelly L. Hoelting.
7:13:03 PM Gulledge Called for a motion to pass Ordinance 2012-29. Motion was made by Vallino. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:13:36 PM Motil Presented Ordinance 2012-30. An Ordinance Approving the Village of Maryville Electricity Aggregation Program Plan of Operation and Governance.
7:15:23 PM Gulledge Called for a motion to pass Ordinance 2012-30. Motion was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:15:50 PM Motil Presented Ordinance 2012-31. An Ordinance Adopting and Enacting a Supplement to the Code of Ordinances for the Village of Maryville, Illinois. Ordinance pertains to Supplement 2012 S-17.
7:17:43 PM Gulledge Called for a motion to pass Ordinance 2012-31. Motion was made by Short. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:18:16 PM Motil Presented Resolution 2012-17. A Resolution Authorizing the Execution of a Service Agreement with the Lowest Responsible Bidder for the Supply of Electricity for Residential and Small Commercial Retail Customers Who Do Not Opt Out of Such a Program.
7:21:08 PM Gulledge Called for a motion to pass Resolution 2012-17. Motion was made by Vallino. Second to the motion was made by Bell. Gulledge commented that he and Clerk Henry will attend the bid opening next Tuesday, December 11 in Granite City. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:22:05 PM Motil Presented Resolution 2012-18. A Resolution Authorizing the Village of Maryville, Illinois to Approve the Assignment of the Village of Maryville Tax Revenue Note, Series 2008, to Eureka Development, Inc.
7:24:50 PM Gulledge Called for a motion to pass Resolution 2012-18. Motion was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:25:28 PM Gulledge Moved to Old Business.
7:25:33 PM Bell Motion to approve the purchase of a replacement printer for the Treasurer's office from Computron at a bid price of $699.99. Second to the motion was made by Vallino. Bell asked if the new printer had the same paper trays as the old printer. Henry answered yes. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:26:44 PM Gulledge Moved to New Business / Trustee Comments.
7:26:55 PM Bell Commented at next week's Caucus he will bring for discussion E-packets for the Trustees for the Board and Caucus meetings.
7:27:22 PM Short Presented the Fire Call totals for the year December 2011 through November 2012. Explained the payment amounts on the spreadsheet were calculated by the Fire Chief using last year's rate of $2.05 per point. Stated total is within the budget. Asked if Trustees want to stay with $2.05 per point or if anyone had a different suggestion.
7:28:30 PM Bell Asked what amount was used in the budget. Short answered $70,000.
7:28:47 PM Short Stated this year has a greater percentage of firefighters receiving their total points for payment, but the total points are down due to part-time EMS staffing. EMS scheduled to work do not receive points for calls during their assigned shifts.
7:29:18 PM Vallino Asked for clarification as to how the payment is determined on the spreadsheet. Short explained how points are awarded. Vallino asked why there are some firefighters with a point total but zero payment. Short explained there are minimum requirements to be eligible for payment, currently must participate in at least 10% of all calls or points are forfeited.
7:29:58 PM Gulledge Asked what Trustees preferred.
7:30:25 PM Short Stated a $0.05 increase equates to a 2.43% increase and a total payout increase of $1,350.75.
7:31:02 PM Vallino Asked what Short's and Flaugher's recommendation would be. Short stated he feels the Fire Department provides the best and least expensive fire protection service of anyone in the area. Stated the firefighters and EMS personnel are professional and represent the Village well. Stated his preference would be to increase the per point rate to $2.10.
7:32:13 PM Bell Asked about a specific firefighter's calculation. Short explained there was a personnel issue with this particular probationary firefighter and what is on the spreadsheet was the resolution to the issue.
7:32:45 PM Flaugher Would prefer to not make a recommendation for pay amount.
7:33:08 PM Gulledge Stated normally this would be discussed first at a Caucus, but due to wanting to distribute the payment checks at the Fire Department's Christmas party on December 15th, there was not time to place on a Caucus before Board approval.
7:33:47 PM Bell Recommend paying points at $2.10.
7:34:00 PM Bell Made a motion to increase Fire Call pay to $2.10 per point. Second to the motion was made by Schmidt. Garcia confirmed the total payout would stay within the budget. Was told yes. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - present. Motion carried.
7:34:57 PM Short Stated the Fire Protection District had a special meeting today in which they awarded the bid for a new fire truck. Total bid was $707,149. District will be obtaining financing. District is asking the Board to now consider approving the amended contract with an annual payment reduction from $20,000 per year to $10,000 per year. Asked Henry to place on next week's Caucus agenda for discussion.
7:37:09 PM Schmidt Commented for the press that the Fire Protection District is a separate taxing district. Stated the Village of Maryville is not purchasing the fire truck.
7:37:54 PM Gulledge Moved to Calendar Updates. Holiday lighting contest is December 11th. Planning Commission meeting December 13th at 7 p.m. Village Hall closes at noon on December 21st for the Village Christmas Party. Will also be closed on December 24th and 25th. Asked Trustees if preference would be to cancel the December 26th Caucus, all agreed.
7:41:19 PM Gulledge Moved to Staff Reports.
7:41:24 PM Flaugher Presented Building Permit report for November.
7:42:17 PM Flaugher Presented November's, which is year end, Fire Department report. Final number of calls for year is 982. Gulledge asked what last year's total was. Flaugher answered he believes this year's total is about 60 more, but doesn't have last year's exact number.
7:44:25 PM Schmidt Asked how sleeping quarters were working out. Flaugher answered very well. Personnel are very happy with arrangements and furniture.
7:44:51 PM Flaugher Appreciates the Board's consideration of the Fire Call pay. Also appreciates the Board's willingness to revisit the Fire District's request to amend the contract fee amount. Also stated he needs rsvp's for the Fire Department's Christmas party.
7:46:50 PM Schmidt Asked how exhaust handlers were working in the building. Stated the filters need to be changed frequently which tells him the exhaust handlers are working well.
7:47:15 PM Schardan Presented Police report for November.
7:48:00 PM Schmidt Asked to add a year to date comparison column to each month's report.
7:48:28 PM Short Asked if the Taser training cartridges were in. Schardan answered yes, training has begun.
7:49:19 PM Presson Gave an update on the construction on the 162 and Lakeview Acres Road project. Firehouse landscaping project is about 75% complete. Drost Lake grading is done. Fred Winters Park: Safety surface has been poured, should be able to pour the first section of the path next week. Vallino asked when the restroom is expected, was told in January. Short asked if access for trucks/vehicles is ok, Presson answered no problems encountered. Schmidt asked if the cinder blocks for the Master Gardeners have been ordered, was told not yet. Bell stated plan is to lay a base rock for their area. Gulledge stated Master Gardeners have not submitted a plan yet.
7:51:46 PM Short Asked Henry to talk about the petition filing extension. Henry stated a Public Act has been signed which changed the candidate petition filing period for the April, 2013 election from December 17th at 8:00 a.m. through 5:00 p.m. December 24, 2012 to December 17th at 8:00 a.m. through 5:00 p.m. December 26, 2012. Henry stated the period to file objections would be extended to January 3, 2013. Short asked if these dates have been posted to the public. Henry answered yes, will be published in the Times Tribune on December 6, 2012, has been posted on the Village Hall bulletin board and each known candidate who took petitions has received a copy of the filing period notice.
7:52:52 PM Gulledge Moved to Business From the Floor. There was none.
7:53:00 PM Gulledge Moved to Mayor's Comments. Stated a family who had to use the ambulance service commented to him that the EMS and Fire Department did a great job for them. They credited the Fire Department for saving their family member's life.
7:54:11 PM Vallino Asked for an update on the property at 6300 W. Main. Motil answered the winning bidder for the asbestos inspection was on site yesterday to perform the testing. Contract between the Village and Community Development has been signed by the Mayor and forwarded to the County. Gulledge stated the County stated the structures should be down by January 15, 2013. Motil stated the Village legal fees were not allowed to be included in the grant but a lien for these will be placed on the property.
7:56:26 PM Gulledge There being no further business to come before this meeting, called for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:56:46 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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