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Village of Maryville, Illinois

Description Board Meeting
Date 11/20/2012 Location Council Chamber
Time Speaker Note
7:00:04 PM Gulledge Called the Board Meeting of Tuesday, November 20, 2012 to order. Asked all to stand for prayer and remain standing for the Pledge of Allegiance.
7:01:09 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Police Chief Schardan and 2 reporters.
7:01:23 PM Gulledge Called for approval of the minutes of the November 7, 2012 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared by the Clerk was made by Garcia. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:02 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Short. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:35 PM Gulledge Moved to Communications.
7:02:39 PM Henry Read a letter from William J. Barton, Jr. on behalf of Boy Scout Troop 81.
7:03:50 PM Gulledge Asked for a motion to place the Communication on file. Motion was made by Bell. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:05 PM Gulledge Moved to Legal Matters.
7:04:17 PM Motil Presented Ordinance 2012-27. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement. Agreement pertaining to property located at 301 Lakeview Acres Drive, Collinsville, Illinois owned by David J. Wilde.
7:05:40 PM Gulledge Called for a motion to pass Ordinance 2012-27. Motion was made by Schmidt. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:11 PM Motil Presented Ordinance 2012-28. An Ordinance of the Village of Maryville, Illinois, Authorizing the Abolishment of Roadway Improvement Fees Relating to Lakeview Acres Road.
7:07:23 PM Gulledge Called for a motion to pass Ordinance 2012-28. Motion was made by Kostyshock. Second to the motion was made by Short. Gulledge stated in answer to a question raised at the previous Caucus meeting regarding pre-paid road improvement fees, there are no lots which have a pre-paid improvement fee paid for that have not been built on. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:08:15 PM Motil Read the 2012 Proposed Tax Levy for the public record.
7:09:47 PM Gulledge Called for a motion to approve the reading of the 2012 Proposed Tax Levy. Motion was made by Schmidt. Second to the motion was made by Bell. Bell asked if the amount for Police Protection was correct, was told yes. Schmidt stated the levy will be on the November 28th Caucus for full discussion. Vallino asked how amounts are determined. Henry explained some of the line items have a cap, others are determined by estimating amount needed for the remainder of the fiscal year. Vallino asked if the Police Protection line item is capped, Henry answered yes. Gulledge stated this is just a reading of the proposed levy amounts as required by statute. Levy will be discussed in detail at the next Caucus. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:12 PM Motil Updated Board on property located at 6300 W. Main Street. Stated at the court hearing on November 16, 2012, Judge Crowder signed an order to allow the Village of Maryville to demolish the house and garage on the property after December 1, 2012. The owner, Ms. Ingram, has until November 30th to remove any remaining items from the premises. Stated his appreciation to Judge Crowder in handling the case. Stated he is in the process of applying for Madison County Community Development Block grant funds for the inspections, demolition and clean up.
7:15:33 PM Vallino Asked once demolished, how the lien is handled.
7:15:49 PM Motil Explained he will place a lien on the property for any expenditures the Village has that would not be reimbursed by the Community Development grant. If the grant is awarded, Community Development will expend their funds and will place their own lien on the property.
7:16:24 PM Gulledge Stated his appreciation to Motil for handling the legal aspect of the case and the application for grant funds.
7:17:07 PM Motil Stated this was contested so that is why a hearing was required in front of a judge.
7:17:21 PM Short Asked if previous occupant was also the owner of the property, was told yes. Also asked about utility service disconnection.
7:17:52 PM Motil Answered there is currently no water or gas services to the property. Electricity was off, but recently turned back on. Stated all utility services would be disconnected before any demolition work could be started. Noted that all documents were forwarded to the County as of yesterday for review for the demolition grant program. Stated he is optimistic that the County will accept the Village's application.
7:19:31 PM Garcia Confirmed once the structures are down and the lot is empty, Ms. Ingram retains ownership of the lot and would be able to sell the lot.
7:19:58 PM Motil Stated yes, Ms. Ingram owns the lot and is able to sell it. Liens would be paid out of any proceeds of the sale. Noted there will be a police officer present when the demolition work begins to insure safety.
7:20:20 PM Gulledge Moved to Old Business.
7:20:27 PM Bell Motion to purchase a Microsoft Office exchange server, including all licenses (39), not to exceed $14,999 from Computron, Inc. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:21:29 PM Bell Motion to purchase a new GIS server from Computron, Inc., including a monitor, not to exceed $6,995. Stated cost will be split between WSOM and Administration. Second to the motion was made by Kostyshock. Short asked what the difference was between the original bids and the bids presented at tonight's meeting.
7:23:06 PM Bell Explained for the exchange server, the number of licenses was increased to 39 and updated the server to 2012's version. Mike Burns included this purchase with a larger order for another company in order to receive a lower purchase price. Also noted Microsoft has announced a 15% price increase effective December 1st for their licenses, so we need to purchase before the increase.
7:24:19 PM Short Noted a different item number for the case for the GIS server, asked if it was different, was told no, number was transposed.
7:24:55 PM Gulledge Asked for the roll call on the previous motion. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:25:06 PM Kostyshock Motion to approve pay request #1 from Thiems Construction Co., Inc. in the amount of $157,344.66 for the Lakeview Acres Road Project-Phase 3. Second to the motion was made by Schmidt. Vallino asked what section of the project this payment was for. Gulledge answered it is the final portion of Lakeview Acres Road and includes the roundabout. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:26:27 PM Gulledge Moved to New Business / Trustee Comments.
7:26:38 PM Schmidt Wished all a safe Thanksgiving weekend. Thanked Kevin and all who worked on getting the lot at the end of West Main and Keebler Road cleaned up.
7:27:37 PM Bell Thanked the public works employees for getting the Christmas lights up. Also thanked the public works employees for placing the park & recreation committee pavers in the plaza.
7:28:09 PM Kostyshock Suggested next year purchasing additional Christmas decoration lights for the Village complex and plaza area.
7:28:37 PM Gulledge Went to Calendar Updates. Noted office closings on Thursday and Friday for Thanksgiving. Planning Commission meeting for November 26th has been cancelled. Noted the two public hearings at 5:30 p.m. & 6:00 p.m. on November 28th before the Caucus. Reminded the Trustees that a quorum is needed for the public hearings. December 1st is the Santa Fest at the firehouse from 10:00 a.m. - 12 noon. December 11th is the holiday lighting contest judging. Park committee meeting for December 17th has been cancelled. Planning Commission meeting scheduled for December 13th. Bell asked status of Open Meetings Act training by volunteer committee members.
7:33:38 PM Gulledge Moved to Staff Reports. There were none.
7:33:43 PM Gulledge Moved to Business From the Floor. There was none.
7:33:51 PM Gulledge Moved to Mayor's Comments. Discussed the letter from Mr. Barton regarding the request for a sponsor for the Maryville Troop. Would like to see if the Village could help with the situation. Asked Trustees to think about it and discuss at a future Caucus.
7:37:28 PM Gulledge Stated he had been informed that Thiems Construction is going to close the affected section of Lakeview Acres Road and will reroute Route 162 to the bypass road beginning this Friday. They will be working on Friday. Road will be closed until Spring. Schmidt asked if there will be additional street lighting. Gulledge answered not currently but will be added at the completion of the project.
7:40:56 PM Schardan Discussed placement of barricades on Lakeview Acres Road. Also stated some additional lighting would be helpful in the area.
7:43:36 PM Gulledge There being no further business to come before this meeting, asked for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:43:58 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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