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Village of Maryville, Illinois

Description Board Meeting
Date 9/19/2012 Location Council Chamber
Time Speaker Note
7:00:04 PM Gulledge Called the Board meeting of Wednesday, September 19, 2012 to order. Asked all to stand and invited Pastor Kevin Wilson from New Rivers Assembly to lead in prayer and asked all to remain standing for the Pledge of Allegiance.
7:01:15 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Henry, Attorney Motil, Police Chief Schardan, 1 guest and 1 reporter.
7:01:25 PM Gulledge Called for approval of the minutes from the September 5, 2012 Public Hearing and Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Vallino. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:05 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. Short asked about the invoices from Beelman Logistics and Mike Maedge Trucking noting both were for oil and chipping. Henry answered that the chips were purchased from Beelman and the laying of the chips was done by Maedge. Short also asked if this project was bid out. Henry answered that this is an MFT project and was bid earlier with the total MFT expenditures for the current fiscal year. Schmidt asked what the circumstances were for the repairs to the police cameras by Brewster Alexander. Schardan explained the camera in the booking area had failed and needed to be replaced as soon as possible as officers could not be viewed while booking an individual. Also 4 of the other cameras failed and had to have parts replaced. All of the cameras were at least 5-6 years old, some older. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:55 PM Gulledge Moved to Communications.
7:06:59 PM Henry Read a note from Melissa DeLassus noting a donation of $384.42 to the Fred Winters Park. This was the proceeds from the 2011 Healthy Hustle 5K event. Read the solid waste and recycling volumes report for August from Republic Services. Read a letter from Illinois Department of Transportation informing the Mayor and Board of repairs and improvements to be made by IDOT to the I 55/70 Frontage Road and Maryville Road. Motion to place the communications on file was made by Short. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:40 PM Gulledge Moved to Old Business.
7:10:52 PM Bell Made a motion to approve an energy efficient lighting system upgrade by Guarantee Electrical Construction at a cost of $22,305, less the Illinois DCEO incentive reimbursement of $10,118. Second to the motion was made by Short. Kostyshock commented the previous company that had done the lighting upgrade had done all but 5 lights at the Old Firehouse. They were supposed to return and complete the work but never did. Asked if these remaining 5 could be included in this project. Gulledge will have Presson check on the issue. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:44 PM Bell Made a motion to approve the purchase of two 16' square park pavilions from Hutchinson Recreation & Design Inc. at a cost of $24,933 (which includes installation) for Fred Winters Park. Second to the motion was made by Garcia. Short asked if the pavilion would be installed on a concrete slab. Was told yes. Short asked if the Village would be doing the concrete work, was told yes. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:14 PM Bell Made a motion to approve the purchase of equipment from Commercial Site Furnishings for Fred Winters Park: 7 benches, 2 adult swings, 5 trash cans, 2 square checkerboard ADA tables, 8 picnic tables, 2 bike racks and 2 bbq grills at a total cost of $15,194.12 which includes estimated shipping. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:16:39 PM Bell Made a motion to approve the purchase of a children's swing set with 2 belt seats and 2 therapeutic seats with a poured rubber surface from Miracle Recreation c/o Hutchinson Recreation & Design Inc. at a cost of $20,278 for Fred Winters Park. Noted the rubber surface is approximately $17,000 of that cost. Gulledge commented the poured rubber surface was included after discussions with the DCEO and finding this surface is eligible and will help the Village expend the full grant amount. Bell noted that everything in these past 3 motions will come from the $85,000 grant with funds remaining to assist with the inner park paving, Gulledge confirmed. Vallino asked if the concrete will be paid for from the grant, Henry confirmed. Bell confirmed grant will not cover concrete for the parking lot or the restroom. Schmidt commented these prices are from several different bids from various suppliers. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:20:54 PM Gulledge Commented on the bidding process with the equipment for purchase with grant funds, stated it had been difficult considering restrictions with the grant. Stated we are still working on the best solution for the restroom for the park. May have more information for next week's Caucus. Wanted to thank Jolene for doing the work in obtaining bids and working on this project and also thanked Trustee Bell.
7:21:56 PM Kostyshock Made a motion to approve the purchase of a 2013 Kenworth dump truck with dump bed, hydraulics, snow plow and tailgate spreader at a cost of $138,750 from Central Illinois Trucks, Inc. for the Public Works Department. Gulledge noted this was a State bid. Second to the motion was made by Bell. Bell asked if the pricing amount had been corrected from what was presented at last week's Caucus. Was told yes, corrections had been made by Henry on the request memo submitted by Presson. The cost was reduced by approximately $1,100. Vallino noted there was also a typo on the memo which had been corrected. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:40 PM Gulledge Moved to New Business / Trustee Comments.
7:23:49 PM Vallino Stated the Planning Commission meeting for September 24th had been cancelled. The Rabies Clinic will be October 6th, asked that notice be placed on the Village's signs.
7:24:08 PM Bell Noted there is a Movie in the Park this Friday. Asked for help as he will be out of town. Noted the park committee recommendations will be discussed at next week's Caucus.
7:24:55 PM Kostyshock Stated the Autumn Oaks entrance should be completed by Friday. Wanted to compliment the Police department for showing an increased presence throughout town.
7:26:19 PM Short Asked Chief Schardan if the police cars were operating ok, was told yes. Short asked about the Fred Winters Park grant. Wanted to know if it had been confirmed that the concrete for inside the park will be covered by the grant. Was told yes, Henry had received that confirmation.
7:27:31 PM Gulledge Moved to Calendar Updates. Movie 9/21; E-Waste pickup 9/29 from 8 a.m. - 12 noon. Bell noted large item pick up by Republic Services seems to have gone smoothly. Gulledge stated he had received no complaints. Short complimented Republic Services on an incident he had observed. Stated a large glass table top fell off the truck which shattered. The operator parked the truck in front of the glass and waited for another truck to come to clean the glass up before moving.
7:30:07 PM Gulledge Moved to Staff Reports. Henry noted the Annual Treasurer's Report had been included in the Trustees' packets and will be published in the Troy Tribune. Gulledge noted voter registration is done at Village Hall. Short confirmed early voting will be available at Village Hall.
7:31:43 PM Gulledge Moved to Business from the Floor. There was none.
7:31:50 PM Gulledge Went to Mayors Comments.
7:31:56 PM Gulledge Asked for a motion to approve his appointment of Christine Weeks to the Community Improvement Board. Motion was made by Schmidt. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:32:18 PM Gulledge There being no other business to come before this meeting, asked for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:32:40 PM   Meeting adjourned.

 Respectfully submitted,

 Jolene R. Henry, Village Clerk

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The Village of Maryville