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Village of Maryville, Illinois

Description Board Meeting
Date 9/5/2012 Location Council Chamber
Time Speaker Note
7:00:01 PM Gulledge Called the Board meeting of Wednesday, September 5, 2012 to order. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance. Mayor Gulledge led in prayer.
7:01:05 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock and Garcia. Trustee Short was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan and 2 reporters.
7:01:17 PM Gulledge Called for approval of the minutes from the August 15, 2012 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:01:51 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:25 PM Gulledge Went to Communications. There were none.
7:02:35 PM Gulledge Moved to Legal Matters.
7:02:42 PM Motil Presented Proclamation - "No Text on Board - Pledge Day" for September 19, 2012.
7:03:48 PM Gulledge Asked for a motion to pass and approve the Proclamation. Motion was made by Kostyshock. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:07 PM Motil Presented Resolution 2012-15. A Resolution Authorizing the Village of Maryville, Illinois to Enter Into a Services Agreement with Good Energy, L.P.
7:05:47 PM Gulledge Called for a motion to pass and approve Resolution 2012-15. Motion was made by Schmidt. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:15 PM Motil Presented Ordinance 2012-21. An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement. (Tanya M. Guell, 120 Appletree Lane, Glen Carbon, IL)
7:07:50 PM Gulledge Called for a motion to pass Ordinance 2012-21. Motion was made by Kostyshock. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:08:18 PM Gulledge Moved to Old Business.
7:08:27 PM Bell Made a motion to approve the rental of a 60' excavator boom from Fabick at a cost of $3,200 for Drost Lake dredging. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried. Stated he will table the agenda item for bids for the Fred Winters Park restroom until a future meeting.
7:09:29 PM Kostyshock Made a motion to approve the purchase of a computer workstation, (2) 22" monitors and Office 2010 Business Edition software at a cost of $2,295.96 including installation from Computron for the Water Plant. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:10:26 PM Kostyshock Made a motion to award the bid for Lakeview Acres Road Section 09-00015-00PV roadway improvements to the apparent low bidder, Thiems Construction Company, Inc. in the amount of $1,028,739.94 after the 8 day protest period and pending concurrence of the bid by the Illinois Department of Transportation. Second to the motion was made by Bell. Gulledge explained 8 day period is required due to State and Federal funds being included in the project. Schmidt commented Thiems Construction was the lowest of 11 submitted bids. Bell noted several of the bids were lower than the Engineer's estimate. Gulledge stated the Village was very pleased with the submitted bids. Garcia asked how long before the project would be starting. Gulledge answered hopefully by the end of this month. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:07 PM Gulledge In Trustee Short's absence asked for a motion to approve Chief Schardan's attendance at the 2012 IACP Conference September 29th through October 3rd, 2012 in San Diego, CA. Motion was made by Bell. Second to the motion was made by Kostyshock. Schmidt commented Chief Schardan had stated the cost of the trip should not exceed $1,600. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:13:46 PM Gulledge Moved to New Business / Trustee Comments.
7:13:53 PM Vallino Noted the Rabies Clinic will be held on Saturday, October 6th. Thanked Presson and public works employees for a job well done on the lake dredging. Asked the Board to consider doing other portions of the lake while the water level is down.
7:15:16 PM Schmidt Also noted good job on the lake, as did the other Trustees.
7:15:52 PM Gulledge Moved to Calendar Updates. Concert in the Park on September 9th; Community Improvement Board meeting on September 10th; Community Garage Sale September 15th; week of September 17th is the Fall large item pick-up by Republic Services; Movie on September 21st "Kung Fu Panda - The Kaboom of Doom". Vallino asked if the Village was planning on doing anything for the residents regarding pick up of dead shrubbery and plants due to the extreme dry conditions this summer. Was told that public works picks up brush and limbs the first consecutive Monday and Tuesday of each month. The resident just needs to call Village Hall and have their address placed on the list.
7:18:00 PM Gulledge Moved to Staff Reports.
7:18:06 PM Flaugher Presented the Building Pemit report for the month of August.
7:18:34 PM Schmidt Noted the address for the pool permit and asked if they had to take the sidewalk out and if so had it been replaced yet. Flaugher stated he had not been called out to inspect the pool yet so did not know about the sidewalk. Presson stated he will check.
7:19:41 PM Flaugher Presented the Fire Department's report for August.
7:20:34 PM Flaugher Reported the fittings for the new turn out gear had started this evening. Should have gear by the 1st of October. Gulledge asked him to bring a set to a meeting to display.
7:21:12 PM Schardan Thanked the Board for approval to attend IACP Conference. Presented the Police Department's report for August.
7:21:37 PM Schmidt Asked Chief Schardan to explain the training for Detective Ponce and Sgt. Manley which was noted on the report.
7:21:52 PM Schardan Social media training had a presenter from a Federal association who discussed cases she had worked on involving obtaining information from "Twitter" and such sites. The other portion involved ideas searching the internet for investigation purposes. Manley's "Project 16" started through SILEC and involves Officer safety issues. Noted that Officer Spaller is one of the presenters and has received good reports regarding his presentation.
7:24:13 PM Gulledge Went to Business From the Floor. There was none.
7:24:21 PM Gulledge Moved to Mayor's Comments. Noted E-Waste drive to be held Saturday, September 29th from 8 a.m. until 12 noon in the Village Hall front parking lot. The drive is open to everyone, not just Maryville residents.
7:25:30 PM Gulledge Noted Madison County will be celebrating their 200th anniversary celebration and has asked the Village to participate in the parade. Asked Chief Schardan if a police car could be sent and if he would be able to ride. Trustee Kostyshock stated he thinks the 1958 fire truck would be able to make the trip and be included in the parade. Gulledge asked the Trustees to let him know if any can attend and be a part of the parade.
7:27:08 PM Gulledge Noted again the bids for the Lakeview Acres Road project were really good and several came in lower than the Engineer's estimate. Stated the Village has worked very hard to get past several stumbling blocks on the project. He is hoping the project will get started in the next couple of weeks. Also stated that in the next week or so he is hoping to come to the Board with updated costs for the Fred Winters Park development.
7:28:17 PM Gulledge There being no other business to come before this meeting, asked for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:28:33 PM   Meeting adjourned.

  Respectfully submitted,

  Jolene R. Henry, Village Clerk

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The Village of Maryville