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Village of Maryville, Illinois

Description Board Meeting
Date 6/20/2012 Location Council Chamber
Time Speaker Note
7:00:11 PM Gulledge Called the Board meeting of Wednesday, June 20, 2012 to order. Asked all to stand for opening prayer and to remain standing for the Pledge of Allegiance. Mayor Gulledge led in prayer and the Pledge.
7:01:11 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Henry, Attorney Motil, Public Works Director Presson, Police Chief Schardan, 1 guest and 1 reporter.
7:01:29 PM Gulledge Called for approval of the minutes of the June 6, 2012 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Bell. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:58 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills as submitted. There were none. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:27 PM Gulledge Went to Communications.
7:02:32 PM Gulledge Announced the May Yard of the Month winner was Joseph Schuster of 2600 Iron Horse. Congratulated Mr. Schuster and invited him to come forward to receive the award and pose for a photograph.
7:03:36 PM Henry Read the Republic Services solid waste and recycling volumes for the month of May. Read a letter received by Mayor Gulledge from Mike Macek on behalf of the Trotters Run HOA.
7:05:22 PM Gulledge Called for a motion to place the communications on file. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:42 PM Gulledge Moved to Legal Matters.
7:05:50 PM Motil Presented Resolution 2012-09 A Supplemental Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code Appropriating an additional $20,000 of Motor Fuel Tax Funds for the period of May 1, 2011 through April 30, 2012.
7:07:04 PM Gulledge Called for a motion to pass Resolution 2012-09. Motion was made by Kostyshock. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:07:39 PM Motil Presented Resolution 2012-10 A Resolution of the Board of Trustees of the Village of Maryville Authorizing the Village Attorney to Take Action for the Demolition of Real Estate Structure(s) Located at 6300 W. Main St., Maryville, Illinois.
7:09:06 PM Gulledge Called for a motion to pass Resolution 2012-10. Motion was made by Schmidt. Second to the motion was made by Vallino. Schmidt asked if this resolution will also authorize taking down the garage on the property. Was told yes, resolution states structures, plural. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:47 PM Gulledge Moved to Old Business.
7:09:55 PM Vallino Made a motion to award the demolition bid to Supreme Trucking & Excavating for the structure at 316 W. Zupan. Second to the motion was made by Kostyshock. Gulledge commented that a small amount of asbestos was found in the house. Currently obtaining estimates from consultant for additional costs to remove the asbestos. Building will still need to be removed regardless of exact figure for asbestos removal which is why award is being made without a specific dollar amount. Supreme Trucking & Excavating was the lowest of 3 received bids. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:25 PM Schmidt Noted the Finance Committee has prepared, and after Caucus discussion, has presented the final draft of the 2012/2013 fiscal year budget. Noted the 2 additions made from last week's Caucus. Asked if anyone had any questions or comments. Bell questioned the amount included for a portable park restroom, noting it was higher than the park committee's recommendation. Gulledge stated the higher scenario was left in due to the Board possibly approving the higher cost plan. Made a motion to approve the 2012/2013 fiscal year budget, Draft #3. Estimated revenues $8,600,180.00; estimated expenses $9,075,885.00, for a net deficit of $475,705.00. Second to the motion was made by Vallino. Gulledge explained approval of negative balance budget is due to major road projects scheduled and that the Village has the funds in reserve to cover the net deficit. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:24 PM Schmidt Thanked the department heads for time and effort in submitting requested budgets. Thanked Jolene for time in preparing budget figures. Noted that Maryville is a non-home rule municipality and are not obligated by statute to pass a budget, only have to pass an appropriation ordinance and a statement of estimated revenues to be filed with the County Clerk. Maryville does this budget annually to use as a tool to keep a better handle on the Village's finances. Also stated just because an amount is included in the budget does not mean it has to be spent and will still require Board approval for the individual expenditures.
7:16:59 PM Garcia Made a motion to hire the following 4 part-time summer employees at $8.50 per hour with no benefits, not to exceed 32 hours per week and 320 hours total: Jared Blaylock effective May 7, 2012; Eli Nelson effective June 6, 2012; Christopher Reed effective May 21, 2012; Nathan Rhoads as soon as possible following issuance of driver's license. Second to the motion was made by Bell. Gulledge noted Nathan Rhoads has produced a copy of his driver's license so will be able to start tomorrow. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:14 PM Short Made a motion to approve pay application #5 from J. Wilkinson, Inc. in the amount of $15,532.00 for work completed through April 6, 2012 on the Firehouse renovation project. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:19:16 PM Short Made a motion to approve Change Order #1 from J. Wilkinson, Inc. in the amount of $617.00 for the Firehouse renovation project. Stated the change order was to add additional electrical outlets for audio/visual equipment in the training room. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:19:59 PM Short Made a motion to approve Change Order #2 from J. Wilkinson, Inc. in the amount of $2,010.00 for the Firehouse renovation project. Stated the change order was for adding carpet to the training room, Chief's office and Captains' office. Second to the motion was made by Bell. Bell questioned why carpet was installed in offices. Short stated fire equipment/gear will not be tracked through offices. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:22:08 PM Short Made a motion to approve pay application #6 & final from J. Wilkinson, Inc. in the amount of $18,159.00 for the Firehouse renovation project. Second to the motion was made by Bell. Bell asked if a final walk-thru had been done and all items noted completed. Short stated all items have been completed and they have agreed to release the retainage. Schmidt asked about the signage on the building. Short explained that was not part of J. Wilkinson's contract, that was a separate vendor. Bell asked if the final pay request included change orders 1 and 2, Short stated yes. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:35 PM Short Made a motion to approve the purchase of Microsoft Business Software for 7 Police computers. Stated bid is from Computron in the amount of $1,746.43. Bell asked if labor is included. Short confirmed bid is for 7 licenses and 3 1/2 hours of labor. Second to the motion was made by Kostyshock. Bell also asked if it was 2010 Business Pro, Short stated yes. Short confirmed funds will be coming from the Police Calendar Fund. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:24:57 PM Gulledge Moved to New Business / Trustee Comments.
7:25:16 PM Schmidt Asked where buffalo from KC Hall is. Gulledge stated it is being cleaned and painted at the Public Works building. Should be placed sometime next week.
7:25:47 PM Bell Asked if KC's property had been sold? Gulledge stated he has heard no confirmation.
7:26:26 PM Kostyshock Stated the summer help is working out well and he is receiving good comments. Master Gardeners will be having their open house on June 28th at 6:00 p.m.
7:27:42 PM Bell Thanked Presson for rectifying situation with garden sprinklers at the Village Garden.
7:28:11 PM Schardan Stated the new car that is replacing totaled Unit #162 is having graphics put on and radio should be installed by weekend. Should be on the street next week.
7:28:48 PM Gulledge Moved to Calendar Updates. Movie in the Park on June 22nd, asked for help with the event. Planning Commission meeting has been cancelled. Kayaking on June 30th. Bell noted pre-registration is required for the kayaking.
7:30:00 PM Bell Gave update on fishing derby held June 16th. Approximately 43 children, a good turnout.
7:30:41 PM Gulledge Noted next Board meeting has been moved to Tuesday, July 3rd due to Fourth of July holiday. Confirmed Trustees would be able to attend.
7:31:33 PM Gulledge Went to Business From the Floor. There was none. Moved to Mayors Comments.
7:31:43 PM Gulledge Noted Homecoming parade theme is "Sweet Street" and they are still accepting applications for floats and volunteers to help with the Homecoming. Noted all proceeds from the Homecoming go to ambulance and EMS services.
7:32:25 PM Gulledge Discussed video gaming issue that was discussed at last week's Caucus. Stated he spoke with each Trustee and the overwhelming response was to instruct the Village Attorney to make the necessary changes to the Village's code of ordinances to no longer allow video gaming and the Village would "Opt out" at this time. Bell asked if this will be on the next agenda. Gulledge stated he would like the Attorney, if possible, to have ready for discussion at next week's Caucus, with Board action at July 3rd's meeting.
7:34:12 PM Gulledge Wanted to make the Trustees aware that the Village received a check in the mail from the Illinois Treasurer's office. The Illinois telecommunications tax was audited at the State level and after calling several individuals he was assured it is the Village's money. The check is in amount of $333,000. Stated he, Trustee Schmidt and Treasurer Henry have tried to find out where the funds came from, but basically have not been able to receive specific answers. All we have been able to determine is that it is from an audit, but do not know how far back.
7:39:18 PM Gulledge There being no other business to come before this meeting asked for a motion to adjourn. Motion was made by Bell. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:39:38 PM   Meeting adjourned.

   Respectfully submitted,

   Jolene R. Henry, Village Clerk

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