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Village of Maryville, Illinois

Description Board Meeting
Date 5/16/2012 Location Council Chamber
Time Speaker Note
7:00:02 PM Gulledge Called the Board meeting of Wednesday, May 16, 2012 to order. Invited Pastor Larry Bowden of Copper Creek Christian Church to lead in prayer and asked all to remain standing for the Pledge of Allegiance. Mayor noted that Pastor Bowden is the current president of the ministerial alliance. Expressed, on behalf of the Board, appreciation for all that the churches in the alliance do.
7:02:34 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Kostyshock, Garcia and Short. Trustee Bell was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Deputy Chief Carpenter, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson and 2 reporters.
7:02:48 PM Gulledge Called for approval of the minutes of the May 2, 2012 Board meeting. Asked if there were questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes as prepared was made by Schmidt. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:17 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions. Treasurer Henry noted 2 corrections: page 3 last line description for Ameren Energy bill should read 2/25-3/26/12 water plant; page 7 vendor Data Technologies should be vendor Data Tronics. Motion to approve the bills with the previous noted corrections was made by Kostyshock. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:45 PM Gulledge Went to Communications.
7:04:50 PM Henry Read the Republic Services waste and recycling totals for April, 2012. Read a letter of resignation submitted by Susie Shevlin from the Police Pension Board.
7:06:12 PM Gulledge Asked for a motion to place the communications on file. Motion was made by Short. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:42 PM Gulledge Went to Legal Matters. There were none.
7:06:49 PM Gulledge Went to Old Business.
7:06:53 PM Vallino Made a motion to allow the American Cancer Society to place a temporary banner on Village property from May 21st to June 3rd, 2012. Second to the motion was made by Kostyshock. Gulledge commented that he had called the representative with the Society who stated they were ok with just placing the banner on the north side of Village property along Highway 159. They will not be placing the ribbons on the light poles or placing the small signs. Also told her that she can work independently with the business owners regarding signage. Short asked if the size of the banner is known, was told no. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:08:23 PM Vallino In Trustee Bell's absence, made a motion to allow "Cheering Up a Sweat 5K & 10K Race" to be held June 30, 2012. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:00 PM Kostyshock Made a motion to recommend award of the Keebler Road resurfacing project to Christ Bros. Asphalt, Inc. in the amount of $193,514.34 pending IDOT approval. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:54 PM Short Made a motion to approve the purchase of an interactive whiteboard and accessories from Numonics at a cost of $1,382.95 for the Fire Department. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:39 PM Short Made a motion to approve the purchase of 14 training tables from Schoolsin.com at a cost of $1,194.30 (including shipping) for the Fire Department. Second to the motion was made by Kostyshock. Short stated the tables are with melamine tops. Due to shipping costs, the overall cost was less expensive to purchase from Schoolsin.com, approximately $150 was saved. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:51 PM Short Made a motion to approve the purchase of building letters and front door graphics from Digitalartz for the Fire Department building at a cost not to exceed $1,200. Second to the motion was made by Vallino. Short commented they are waiting for final pricing for the additional cost to add telephone numbers as requested at last week's Caucus. Based on current quote, total should not exceed $1,200. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:07 PM Short Made a motion to allow the Fire & Police Board to extend an employment offer to Paul R. Walther to be a police officer in Maryville, this would be effective June 6, 2012. Second to the motion was made by Kostyshock. Short commented this is not a new hire, he will be a replacement for Officer Turner. The submitted budget proposal did include wages for a replacement officer. Short confirmed Walther has passed all of the employment testings. Stated Walther is currently a certified police officer, therefore upon board approval, will be able to start patrol immediately. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:14:58 PM Gulledge Moved to New Business / Trustee Comments.
7:15:06 PM Vallino Noted the Rabies Clinic held May 12th reported giving approximately 270 vaccinations. Dr. Hall commented that Maryville's clinic is utilized significantly more than any other clinic he does. Noted there will be a Planning Commission meeting on Monday, May 21st. Meeting was moved up 1 week due to Memorial Day holiday. Commented after the Rabies clinic, there was a group conducting a fishing derby. Additionally the Khoury League was in session. Stated there is not enough parking so people were driving on the walking path. Mayor stated they have been made aware of this problem. Presson reported new signs prohibiting driving on the path have been placed along the walking trail.
7:18:14 PM Short Made a motion to accept the resignation of Susie Shevlin from the Police Pension Board effective April 11, 2012. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:57 PM Short Thanked Dr. David Hall and the staff from Horseshoe Lake Animal Hospital for making the Rabies Clinic successful.
7:19:22 PM Gulledge Went to Calendar Updates. Park & Rec committee meeting on May 21st. Planning Commission meeting moved up a week to the 21st. Concert in the Park May 25th. Village Hall will be closed on the 28th for Memorial Day. The annual Memorial Day service by the Ministerial Alliance is at 10 a.m. at New Rivers Assembly of God.
7:21:36 PM Gulledge Went to Staff Reports.
7:21:46 PM Flaugher Stated the warning sirens were repaired Monday. Repairs were not as extensive as quoted. Cost should be less than the proposal which was figured at a worst case scenario. Sirens were tested and are working properly. They still have to come back and set up the new digital system which will be connected to Glen Carbon dispatch center. This portion should be done within the next couple of weeks.
7:23:12 PM Schmidt Asked if there were any grants available for warning siren systems. Flaugher answered none to his knowledge, but will do some research.
7:24:03 PM Gulledge Commented the Board needs to be thinking about how to put up more sirens throughout the Village.
7:24:18 PM Brussatti Stated the new projectors for the Council Chamber have been delivered. Gulledge noted that Trustee Bell is planning on installing the projectors this weekend.
7:24:53 PM Gulledge Moved to Business from the Floor - There was none.
7:24:59 PM Gulledge Moved to Mayor's Comments.
7:25:04 PM Gulledge Presented Staff Appointments for fiscal year 2012/2013. Asked Trustees if it would be acceptable to approve the appointments as a whole, all agreed. Read the list of appointments (a copy is attached to these minutes). Motion to approve the appointments as read and listed was made by Schmidt. Second to the motion was made by Short. Schmidt commented the appointments are retroactive to May 1, 2012. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:26:50 PM Gulledge Presented Trustee Committee Appointments for fiscal year 2012/2013. A copy is attached to these minutes. Motion to approve appointments was made by Kostyshock. Second to the motion was made by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:28:44 PM Gulledge Noted information regarding a Singer Sewing machine being offered at a cost to the museum had been sent to each Trustee. Asked the Trustees to let him know individually their thoughts on the purchase. Also distributed a photo of a pedal organ being offered as a donation to the museum. Stated the Village would need only to pick up the organ from the current owner. Again, asked the Trustees to let him know individually if they would be willing to accept the organ as a donation. Noted that there would possibly be donated items from the former KC Hall at Buffalo Park. Noted as Buffalo Park is an important part of Maryville's history, he will be contacting the officers to obtain items for donation to the museum. Possible items would be a dedication placard and the buffalo. Items will either be given to the museum or will be displayed at Village Hall complex. All Trustees agreed to inquire about the donations.
7:31:39 PM Vallino Asked what is the usual practice for items being added to the museum. Gulledge stated he had asked Kostyshock as well, and they believe in the past all items have been donated, not paid for.
7:32:45 PM Gulledge There being no other business to come before this meeting, asked for a motion to adjourn. Motion was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:33:02 PM   Meeting adjourned.
 

    Respectfully submitted,

    Jolene R. Henry, Village Clerk

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The Village of Maryville