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Village of Maryville, IL

Description

Caucus Meeting

Date

4/25/2012

Location

Council Chamber

Time

Speaker

Note

6:40:10 PM

Gulledge

Delay of meeting due to Lognotes programming issue. Called the Caucus meeting of Wednesday, April 25th, 2012 to order and invited those in attendance to join in the Pledge of Allegiance.

6:42:06 PM

Gulledge

Asked for the roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia. Absent from roll call was Trustee Short. Also in attendance were Deputy Clerk Triplo, Attorney Motil, 1 reporter and 3 guests.

6:43:13 PM

Gulledge

Called for the approval of the minutes of the April 11, 2012 Caucus meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Deputy Clerk. There were none. Motion to approve the minutes was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.

6:43:45 PM

Piazza

Agenda item #5 - Susan Piazza - 6412 Deer Run Drive, Alton, IL 62002, Republic Services, Manager, Business Development Municipal Services. Informed the Board about a new incentive program that she would be putting in place for the months of May - July to increase the recycling tonnage in the Village. The company will put the incentive money towards the development of the new Fred Winters Park. Susan will be updating the Mayor each month with reports on how they are progressing.

6:51:40 PM

Schmidt

Asked Susan if Republic is contacting any of the Commercial Businesses in the area to participate. She explained this program is only for residential, but she will ask her colleague who manages the commercial businesses. Also asked Piazza about changing the route to recycling being picked up every week instead of every other week. Piazza said she would mention it to her boss, but that could change the monthly rate since that is one of the billing factors.

6:53:13 PM

Gulledge

Asked Piazza about the recycling containers. Can we make available additional containers to people who want them or could the Village get a large container in a central site for residents.

6:57:01 PM

Kostyshock

Suggested to pick up the recycle and trash on the same day of the week. He believes that when a resident's recycle container is full that they just throw the materials in the trash container.

7:03:43 PM

Gulledge

Mayor thanked Susan Piazza for presenting to the Board.

7:07:10 PM

Gulledge

Agenda item #6 - Water Service & Pre-Annexation Agreement - Averso, 2 Chaparral Lane, Glen Carbon - Public Hearing Wednesday, May 2, 2012 at 6:45 p.m.

7:07:50 PM

Gulledge

Agenda item #7 - Water Service & Pre-Annexation Agreement - Camillo, 15 Chaparral Lane, Glen Carbon - Public Hearing Wednesday, May 2, 2012 at 6:50 p.m.

7:08:17 PM

Gulledge

Agenda item #8 - Amendment to Subdivision Code Regarding Expansion Joint Requirements.

7:08:39 PM

Vallino

Vallino stated the expansion will be 2" wider. Building & Zoning Director Flaugher will add to his inspection checklist.

7:10:58 PM

Schmidt

Questioned if this will need to be posted on the State website about subdivision codes. Attorney Motil will look into that issue.

7:11:47 PM

Gulledge

Agenda item #9 - Planning Commission Recommendations - Two recommendations for plat approval. Resolution No. 2012-06 Patrick Presson and Rebecca Hudzik-Presson submitted a final plat for a 105 Giofre Street. Resolution No. 2012-07 KC Companies, LLC submitted a preliminary development plan for 210 W. Division St (Parcel A).

7:20:28 PM

Bell

Agenda item #10 - Park Committee Recommendations - Recommendation to place Allied waste cans behind the comfort station for Master Gardener yard waste. Kostyshock said there were already two cans out there. Recommendation to purchase one sign each for bocce ball and horseshoe rules. Bell thinks the signs need to be 3 ft x 3 ft with the border around it.

7:23:31 PM

Schmidt

There is no reason for the sign, you just have to cut grass around it.

7:24:41 PM

Bell

Bell explained that the signs will be posted, so you won't have to cut grass around it. He's requesting two signs 11x14 in size.

7:25:33 PM

Vallino

Suggests they do an 11x14 sign plus border.

7:26:40 PM

Gulledge

Agenda item #11 - Results of the 2012 MFT Program Bid.

7:26:59 PM

Kostyshock

Discussed the bid results for each bidder.

7:28:36 PM

Gulledge

Agenda item #12 - Calendar updates - Board discussed the upcoming calendar events.

7:31:43 PM

Gulledge

Agenda item #13 - Public input. Would anyone like to address the Board, please step to the podium and state your name and address.

7:31:50 PM

Deshasier

Gale Deshasier, 26 Gary Avenue - He applauded the Street Department on the new storm drain on Gary Ave, but questioned when it would be completed.

7:32:26 PM

Gulledge

Mayor is aware that we have to finish it and we haven't forgot. Mayor will bring it up at the Public Works meeting.

7:33:53 PM

Gulledge

Agenda item #14 - To Do List - No questions or comments.

7:34:21 PM

Gulledge

Agenda item #15 - Trustee Comments

7:34:24 PM

Vallino

Trustee Vallino was contacted by Shield and Waters Organization. They work to keep kids off the street and do outdoor activities. They requested to have a fishing event at Drost Park. Board agreed to this request.

7:36:52 PM

Bell

Marquee is up and running but the words burned out and it's hard to read. What is the status of the repairs. Mayor said the marquee is working. They did come out and did some repairs. Trustee Bell said the new projectors are ordered, they should be shipping Monday. He will need some help installing them.

7:38:15 PM

Kostyshock

Reminder that Friday is the school field trip. He will remind Chief Schardan about the event. Trustee Kostyshock has been working at the Village Garden, and several people were asking him about it. He thinks they will sell a couple more plots when more people hear about it. For those who haven't been by the library, you should drive by; the Boy Scouts have been landscaping. One boy is working towards Eagle Scout, and they have done a great job.

7:41:39 PM

Gulledge

Agenda item #16 - Mayor Comments - Mayor updated the Board on the grass cutting contract. We are behind due to a mix up with the notices, but the bids will come in next week. Asked the Board if we could look at them and add to next weeks meeting. The Board was fine with that decision. We are also working to hire some summer help. Mayor and Kostyshock would like to bring back three employees from last year. They are recommending Drew Collins, Andy Wentzel and Ryan Covarrubias. We will only hire five people at 32 hours per week (not six people like last year). If we need to extend them we can but we will limit them to 320 hours. This will be a great help to our Public Works Department. They are currently short handed. Mayor asked the Boards view. Board agreed this is something that has to be done, so let's move forward. It will be in the packets next week. Reminder that the Congressional Prayer breakfast is Monday morning. The Village has eight seats, we have five confirmed. Let Mayor know if you are interested in attending.

7:50:46 PM

Gulledge

Called for a motion to adjourn the meeting. Motion by Bell and seconded by Schmidt. Roll Call: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes.

7:51:05 PM

Gulledge

Meeting adjourned.


Respectfully submitted,

Carrie Triplo, Deputy Clerk

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