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Village of Maryville, Illinois

Description Board Meeting
Date 4/18/2012 Location Council Chamber
Time Speaker Note
7:00:14 PM Gulledge Called the Board meeting of Wednesday, April 18, 2012 to order. Asked all to stand for prayer and to remain standing for the Pledge of Allegiance. Mayor Gulledge led in prayer.
7:01:24 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Henry, Attorney Motil, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson, Police Chief Schardan and 2 reporters.
7:01:38 PM Gulledge Called for approval of the minutes of the April 4, 2012 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:06 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions. Schmidt asked about an invoice in payment of a sign for Hwy. 159. Henry answered this is for updated roadway signs along Hwy. 159 such as stop signs, street names, etc. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:40 PM Gulledge Went to Communications.
7:03:44 PM Henry Read a letter from Metro East Park & Recreation District awarding grant funds to the Village for Fred Winters Park. Read a flyer from Maryville Grade School for the 3rd Grade Maryville Pride Walk scheduled for April 27th.
7:05:35 PM Gulledge Asked for a motion to place the communications on file. Motion was made by Bell. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:52 PM Gulledge Went to Legal Matters.
7:05:56 PM Motil Presented a Proclamation proclaiming June 18, 2012 as the War of 1812 Remembrance Day.
7:07:22 PM Gulledge Asked for a motion to authorize the Mayor to sign the Proclamation. Motion was made by Bell. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:07:51 PM Motil Presented Ordinance 2012-07. An Ordinance of the Village of Maryville Declaring Certain Personal Property Owned by the Village as Surplus. Property identified as surplus is Police Unit #150 a 2004 Chevrolet Impala and the Building & Zoning vehicle a 2002 Ford Taurus.
7:09:13 PM Gulledge Called for a motion to pass Ordinance 2012-07. Motion was made by Kostyshock. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:44 PM Motil Presented Ordinance 2012-08. An Ordinance Amending Section 33.100(B)(2) of the Revised Code of Ordinances of the Village of Maryville Regarding Fire Department Residency Boundary for Part-Time and Volunteer Personnel.
7:12:25 PM Gulledge Called for a motion to pass Ordinance 2012-08. Motion was made by Kostyshock. Second to the motion was made by Short. Garcia asked how full time employees were handled. Gulledge answered the full time employees' residency requirement is determined by the union contract. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:26 PM Gulledge Moved to Old Business.
7:13:50 PM Gulledge Noted the first item for Trustee Vallino was incorrectly described as "Building & Zoning/Fire Chief Vehicle". Stated the vehicle will be Building & Zoning only.
7:14:05 PM Vallino Made a motion to approve the purchase of a 2012 Chevrolet Impala from Weber Chevrolet at a cost of $14,251 to replace the Building & Zoning vehicle. Second to the motion was made by Kostyshock. Bell noted the cost was lower than discussed at Caucus. Gulledge stated the $14,251 is after the trade-in credit for the old vehicle. A $2,400 trade-in value was given for the 2002 Taurus. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:05 PM Schmidt Made a motion to approve a monthly rental charge to the Maryville Library District for rental of 8A Schiber Court in the amount of $700 to be effective July 1, 2012. Second to the motion was made by Bell. Schmidt commented for the public that the Library District is a separate taxing district from the Village. Stated the Village bought the building several years ago and has been renting the building to the Library District since the District's inception. No rental fee was charged for the first few years, current rental fee is $600. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:16:50 PM Bell Made a motion to approve the purchase of 2 network switches and a network router in the amount of $827.99 from Computron. Second to the motion was made by Kostyshock . Short asked for an explanation of what the equipment was for. Bell explained this is equipment currently on loan and is used for the network in Village Hall. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:17:58 PM Bell Motion to approve the purchase of 2 replacement projectors for the Council Chamber from CDW Government at a cost not to exceed $1,700. Second to the motion was made by Vallino. Bell commented the quoted price from December has been confirmed by Brussatti today. Asked Presson for employee assistance to help with the install. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:20:04 PM Kostyshock Made a motion to approve pay application #1 & final from Byrne & Jones Construction for Meadows Court overlay in the amount of $35,910.42. Second to the motion was made by Short. Gulledge commented a problem has developed on the cul-de-sac. The payment will not be released until issue has been corrected and inspected by Presson. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:21:47 PM Kostyshock Made a motion to approve microsurfacing of E. Division Street beginning at North Lange to Drost Park for a cost of $5,700 by Missouri Petroleum Co. Commented this road was not included in the original contract but has experienced numerous cracks so was added to the schedule. Second to the motion was made by Bell. Bell questioned if the new area by the lake was included. Was told no, microsurfacing will stop at the new portion. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:14 PM Short Made a motion to approve the attendance of 4 firefighters at the FDIC conference in Indianapolis April 19th to April 21st at a cost not to exceed $1,200. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:24:07 PM Short Made a motion to approve pay application #4 from J. Wilkinson Construction for the firehouse renovation project in the amount of $26,231.38. Second to the motion was made by Bell. Garcia asked if this was the last pay application, was told no but construction is close to being done. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:25:03 PM Short Made a motion to approve the purchase of a replacement server for the Police department from Computron at an estimated cost of $7,489.00 including labor. Second to the motion was made by Garcia. Bell commented on which budget year the purchase would apply to. Schardan confirmed he had included it in the 2012-2013 budget. Bell also confirmed this does include 10 hours of labor for configuration and set up. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:27:02 PM Short Made a motion to approve proceeding with an employment offer to the next eligible candidate on the current police officer hiring eligibility list. Second to the motion was made by Kostyshock. Short commented this is a replacement officer due to Officer Turner's resignation. This starts the process for the hiring. The actual swearing in date will be determined at a later time provided the candidate passes all of the applicable tests and checks. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:28:20 PM Gulledge Went to New Business / Trustee Comments.
7:28:31 PM Bell Noted the community work day has been rescheduled for April 28th. Also asked to be updated on the problem with the marquee.
7:29:55 PM Flaugher Explained that the keyboard for the sign was not communicating with the marquee. An electronic board in the sign had to be sent for service. The company believes there was an electrical surge that burned the board. A replacement was sent and when being re-installed an electrical problem with the breaker was found. Randy Cann is scheduled to repair the breaker tomorrow. The sign has been turned off until repaired.
7:32:10 PM Bell Noted haven't been able to plant in the Village Garden due to the ground being too wet.
7:32:52 PM Kostyshock Commented on the Grade school field trip. Asked Flaugher if one of the trucks could be available for a demonstration. Also asked Schardan for police presence at Hwy. 159.
7:34:50 PM Short Commented he is still experiencing computer problems with the Open Meetings Act training. Asked if the Village had received the last payment from the Fire District yet. Was told no. Also asked the status of the contract renewal. Was told the Village was waiting for a new contract from the Fire District.
7:37:28 PM Gulledge Went to Calendar Updates. Go-Fly-A-Kite day was cancelled and will not be rescheduled. Planning Commission meeting April 23rd. Mayor's Prayer Dinner is May 3rd. Rabies clinic May 12th. Concert in the park May 25th.
7:39:32 PM Gulledge Moved to Staff Reports.
7:39:36 PM Schardan Commented Don Brown Chevrolet will be coming to pick up previously declared surplus police units.
7:40:11 PM Short Confirmed with Flaugher that electric work in the old part of the firehouse is scheduled to be done.
7:41:02 PM Gulledge Went to Business from the Floor. There was none.
7:41:14 PM Gulledge Went to Mayor's comments. Read Republic Services totals for March. Stated Susan Piazza from Republic Services will be at next Wednesday's Caucus to present information regarding recycling efforts. Bell commented would like to go to weekly recycling pickups. Bell also commented that a park committee recommendation is to request a yard waste container for the master gardeners area. Will be discussed further at next week's Caucus.
7:43:42 PM Gulledge Stated he needs to know who is attending the Congressional Prayer Breakfast on April 30. Also needs to know who is attending the Chamber Auction event on April 27. Noted the Bike Safety Rodeo on May 5th at the grade school.
7:46:00 PM Gulledge Asked for a motion to go into closed session under 5 ILCS 120/2(c)(2) - Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. Motion was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:31:06 PM Gulledge Asked for a motion to come out of closed session. Motion was made by Schmidt, second made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:31:25 PM Gulledge Asked if there was any further business for the Board.
8:31:30 PM Short Made a motion to allow the Village President to enter into an agreement with the Illinois FOP Labor Council and the Village for the Maryville Police Detectives and Patrol Officers. Agreement is for 4 years commencing on May 1, 2012 and ending on April 30, 2016. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:32:39 PM Gulledge There being no further business to come before the meeting, a motion to adjourn was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:32:58 PM   Meeting adjourned.

    Respectfully submitted,

    Jolene R. Henry, Village Clerk

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The Village of Maryville