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Village of Maryville, Illinois

Description Board Meeting
Date 4/4/2012 Location Council Chamber
Time Speaker Note
7:00:05 PM Gulledge Called the Board meeting of Wednesday, April 4, 2012 to order. Asked all to stand and invited Pastor Rich Cochran of First Baptist Church Maryville to open the meeting with prayer. Asked all to remain standing for the Pledge of Allegiance.
7:01:41 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock and Garcia. Trustee Short was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Public Works Director Presson, Police Chief Schardan and 2 reporters.
7:01:54 PM Gulledge Called for approval of the minutes from the March 21, 2012 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Vallino. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:24 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions. There were none. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:02:54 PM Gulledge Went to Communications.
7:03:02 PM Henry Read an email from Stan Clark resigning from the Maryville Community Improvement Board. Read a thank you card from Kendra Howell representing Girl Scout Service Unit #111.
7:04:15 PM Gulledge Asked for a motion to place the communications on file. Motion was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:04:30 PM Gulledge Went to Legal Matters.
7:04:37 PM Motil Presented and read Ordinance 2012-06 An Ordinance of the Village of Maryville, Madison County, Illinois, Declaring Certain Personal Property Owned by the Village of Maryville as Surplus Property. Property identified as surplus is 2006 Chevrolet Impala Police Unit #158 and 2006 Chevrolet Impala Police Unit #160.
7:06:01 PM Gulledge Motion to pass Ordinance 2012-06 was made by Vallino. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:06:29 PM Gulledge Moved to Old Business.
7:06:37 PM Bell Made a motion to approve the purchase of bricks for the volunteer committees at this time for the list provided for the Park committee to be placed in Centennial Plaza. Second to the motion was made by Vallino.
7:07:36 PM Garcia Asked for explanation of bricks. Bell explained any volunteer that served on the Park committee for 5 or more years will get a brick. Those still serving would have a brick with just the starting year of their service. He would like to extend this to other volunteer committees, but wants to proceed with the Park committee's.
7:08:18 PM Schmidt Commented that he believes the concept has merit but is concerned with the lack of plan. Do not know total number of bricks and a total cost or where the cost is coming from. Also has a concern starting with bricks with only one date and then later having to re-inscribe a brick with an ending date. He suggested that anyone currently serving would not get their brick engraved until their service was complete.
7:09:26 PM Bell Stated it is known for the Park committee there are 15 bricks and the approximate cost with a corner stone is known. Recommends doing the park bricks. Schmidt stated he would like more planning. Bell explained process of setting bricks.
7:11:53 PM Gulledge Asked for the motion to be read again. Clerk Henry read the motion as "Motion to approve the purchase and placement of honorarium bricks for the Park Committee and all other volunteer committees in Centennial Plaza". Roll call vote on the motion: Vallino - yes; Schmidt - no; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:12:15 PM Bell Motion to allow Edwardsville YMCA to use Drost Park Lake and pavilion 1 for a kayaking event on June 27, 2012. Second to the motion was made by Vallino. Bell commented the date is a Wednesday so will not interfere with any weekend events. Kostyshock asked if they were insured. Gulledge answered Attorney Motil has obtained a certificate of insurance from them naming the Village as an additional insured. Schmidt asked if this included alcohol. Gulledge stated there will not be any alcohol at this event. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:14:55 PM Gulledge In Trustee Short's absence asked for a motion to approve the purchase of a police vehicle to replace damaged vehicle unit #162 at a cost of $20,570 plus graphics and equipment installation at an estimated cost of $1,000. Motion was made by Bell. Second to the motion was made by Vallino.
7:16:04 PM Garcia Asked how much the insurance payment was. Schardan answered almost $13,000. Schardan explained difference between insurance payment and cost of new car will be coming from Federal DEA funds recently received; no funds from the Police general fund will be used. Schmidt asked what year the damaged vehicle was and how many miles it had. Schardan answered 62,000 miles and believes it is a 2007.
7:17:13 PM Gulledge Called for the roll call vote. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:17:29 PM Gulledge Moved to New Business / Trustee Comments.
7:17:44 PM Schmidt Made a motion to accept the resignation of Stan Clark from the Community Improvement Board. Second to the motion was made by Bell. Schmidt commented that Clark did a great job for the MCIB and could always be counted on. Clark has stated he would like to serve again when available. Gulledge commented Clark was an original member of the MCIB. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:18:44 PM Schmidt Commented at the MCIB meeting held Monday evening it has tentatively scheduled the Village yard sale for Saturday, September 15th. The Fall Fest on Saturday, October 13th. He will be presenting a recommendation from the MCIB regarding landscaping at the Maryville Welcome sign.
7:19:28 PM Bell Commented on the Village Garden. Michelle Vermaux will be meeting at the site with the applicants. The sign is in progress. Schmidt noted applications will be accepted until April 30, 2012. Also commented he has several items regarding technology that he will be discussing with Trustee Schmidt for next year's budget.
7:21:03 PM Kostyshock Suggested that next year weed kill be applied to the Village garden area. Bell suggested treating now before the gardeners start. Gulledge cautioned applying chemicals to the ground due to the close proximity to the lake. Also suggested waiting until gardeners are ready to start before tilling. Bell stated they do not want the gardeners putting on any weed kill.
7:23:00 PM Gulledge Went to Calendar Updates. Noted the Easter Egg Hunt on Saturday. Stated the Village's appreciation to Maryville Pharmacy & other sponsors for putting on this event. Noted the community work day and Kite day on April 14th. Noted committee meetings in April.
7:26:33 PM Gulledge Moved to Staff Reports.
7:26:38 PM Schardan Thanked the Board for approval of the replacement car. Read March Police report.
7:27:08 PM Gulledge In Flaugher's absence read the Building Permit report for March.
7:28:17 PM Garcia Asked about the permit for a house at #10 Northwood, wanted to confirm location.
7:28:44 PM Gulledge In Flaugher's absence read the March Fire Department report.
7:29:36 PM Gulledge Commented they are close to finishing the firehouse addition. Carpeting was put down today; tile is ready to be sealed. Furniture was delivered today. Possibly be finished by end of next week.
7:30:41 PM Gulledge Moved to Business From the Floor. There was none.
7:30:54 PM Gulledge Went to Mayor's Comments. Distributed quotes from Global Technical Systems for repairs to the Village's warning sirens. The Village has 3 sirens. The siren at the East part of town does not function and the other 2 have experienced numerous problems. Stated the first bid is for replacing the sirens at $21,550 each. The second bid is to repair all 3 sirens using a worm drive system for the rotation instead of the current gear system. Representative has replaced numerous systems with the worm drives and has had no problems with them. Gulledge stated bid is the "worst case" scenario for costs at $16,500; "best case" would be about $6,500 for all 3 sirens. The 3rd page is costs to set up a system so that Glen Carbon dispatch can set sirens off and is to replace current console in police department building. Schardan explained work will create a digital system which will meet the requirement to be "narrow banded" by January 2013. With the replacement console, Maryville would be able to set off the sirens in case something would prohibit Glen Carbon from doing so.
7:36:15 PM Schmidt Asked what criteria are used to determine when the sirens are set off. Schardan explained we have our own rules in place for weather affecting our immediate area. Schmidt asked where the weather information is obtained. Schardan answered from the National Weather Service and information obtained through the LEADS system. Schmidt asked if Schardan is comfortable with having Glen Carbon determining when sirens are set off. Answered yes.
7:38:04 PM Bell Asked if Glen Carbon has different criteria for determining when to use the sirens. Schardan explained both communities will be set off when a weather situation occurs.
7:38:41 PM Gulledge Explained he is asking to proceed as this is an emergency situation as bad weather season is here. Also the company will be in the area next week.
7:39:16 PM Vallino Asked if there is a warranty. Gulledge and Schardan answered they believe so, but will confirm with Flaugher. Vallino also asked why there have been so many failures with the current systems.
7:39:37 PM Gulledge Explained at the time of purchase, the gear system was the least expensive option. Bell asked for an explanation of the repair.
7:40:42 PM Schardan Explained gear failures and how the worm drive improves the performance.
7:41:20 PM Schmidt Confirmed that Maryville does monthly siren testing. Schardan answered yes, the first Tuesday of each month at 10 a.m.
7:42:01 PM Gulledge Would like to proceed as an emergency situation. Bell asked if there was a system that has no mechanical moving parts. Gulledge answered that is what the 1st bid page is for, which would be a total of over $66,000.
7:43:34 PM Schmidt Commented he feels we need to do these repairs and then look into a different type of system for the future.
7:43:52 PM Gulledge Asked if all were ok to proceed with authorizing the repairs, all agreed.
7:44:38 PM Gulledge There being no further business to come before the Board, called for a motion to adjourn. Motion was made by Schmidt. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
7:44:57 PM   Meeting adjourned.

    Respectfully submitted,

    Jolene R. Henry, Village Clerk

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The Village of Maryville