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Village of Maryville, Illinois

Description Caucus Meeting
Date 4/28/2010 Location Council Chamber
Time Speaker Note
6:30:16 PM Gulledge Called the Caucus meeting of Wednesday, April 28,2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Deputy Clerk Fenton, Attorney Wigginton and one reporter.
6:30:55 PM Gulledge Called for a motion to approve the April 14th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:27 PM Gulledge Went to first agenda item, Review of Senior Center Building Rental Fees. Explained currently Village employees pay $25, Village residents pay $100 and non-residents pay $150. Stated the Village is losing money with the low fees due to air conditioning, cleaning costs including personnel expenses, etc. Asked Bell his opinion as Building Chair.
6:32:59 PM Bell Asked how many times it is rented per year.
6:33:04 PM Gulledge Estimated between 25 to 50 times per year. Commented sometimes it is used without collecting a fee, such as the current Census use. Commented when the practice was started, employee use meant the employee and immediate family; currently employees are renting it for others. Stated his opinion is they should adjust the fee and enforce stricter rules as to what qualifies as employee use.
6:34:31 PM Schmidt Commented his suggestion to double the fee for employees to $50 with the policy that every employee can rent it for $50 the first time no matter the relationship, and set parameters for concurrent uses.
6:35:25 PM Garcia Commented her opinion they should make it immediate family only. Discussion ensued.
6:36:15 PM Gulledge Suggested they discuss the fees first, and get into policies after.
6:36:27 PM Bell Suggested they raise the non-resident to $250 and leave Village residents at $100.
6:37:05 PM Short Commented his opinion it also depends on the length of rental. Suggested $150 for up to three hours, then $50 for each hour past. Comments were made as to how that would be monitored.
6:37:34 PM Wigginton Asked how it is currently monitored. He was told currently the user only picks up and drops off the key at Dispatch. Discussion ensued.
6:38:34 PM Gulledge Stated they are losing money at $25, so his opinion is to charge $50 for employees and their immediate family on the honor system. Stated he agrees with the $100 for residents, but thinks they should charge a little more for non-residents as they don't pay the extra utilities. Discussion ensued. The final consensus was to have employees pay the same rate as residents at $100, and charge $200 for non-residents.
6:49:07 PM Gulledge Went to next agenda item, 2010 MFT Maintenance Program. Stated this Resolution is passed every year for oil and chip, ice and snow removal, etc. Stated everything is broken down in the report. Stated it can be amended at the end of the year if they go over 10% below or above, which is accomplished with a supplemental resolution.
6:50:39 PM Short Asked how the $230,000 compares to last year. He was told it is about the same.
6:51:33 PM Gulledge Went to next item, Pay Application #2 from Plocher Construction for $204,925.
6:51:35 PM Kostyshock Stated the worksheet shows it is for piping, electrical, concrete, etc. Commented the work is progressing well.
6:53:01 PM Gulledge Stated the ISO was cancelled pending plant improvements and completion of the water line. Stated the Village is to contact them when the improvements are done. Regarding the water system improvements, stated they received the first check for $149,000 as part of the stimulus package.
6:54:29 PM Gulledge Went to Calendar Updates. Events were discussed.
6:57:58 PM Gulledge Went to To Do List.
6:58:08 PM Bell Commented the boat ramp looks nice.
6:58:35 PM Limberg Commented a lot of bikes are ridden on the walking trail in Drost Park. Discussion ensued.
6:59:43 PM Gulledge Went to Trustees' Comments.
7:00:06 PM Limberg Stated the Community Improvement Board discussed the need for nicer shirts to wear to certain events such as the Fall Fest. Stated they are asking for authorization to purchase twenty-five embroidered polo shirts at $24 per shirt, which would be a total of $600 and is included in their budget. All were in favor. The suggestion was made to check to see if the Illinois Department of Corrections can get them cheaper.
7:04:31 PM Bell Commented on the Park Work Day, at which 75 trees were planted and mulched. Thanked all who attended. Mayor commented the summer help will dig up dead trees. Bell asked if they can also collect dead branches.
7:07:08 PM Short Commented the Rabies Clinic went well and 220 animals were inoculated.
7:07:38 PM Gulledge Went to Mayor's Comments. Stated they are going to try to bring the budget for discussion to the Caucus meeting on May 12th. Commented on the open house to be held for Thelma Long on Friday from 2:00 p.m. to 6:00 p.m.
7:09:15 PM Wigginton Asked if the ordinances for the new duties of the Clerk and Treasurer will be discussed for presentation at the first meeting in May.
7:09:17 PM Gulledge Stated they do not have the ordinances prepared; however he does not believe there will be significant changes from what has already been discussed with the Board so he plans to appoint the positions along with the rest of the appointments at the next Board meeting. Stated he will send the ordinances in the packets, and if anyone has a problem they will remove the items from the agenda.
7:10:25 PM Wigginton Commented they are simply updating the ordinance for each position and both positions will have additional duties.
7:10:40 PM Bell Commented a question was posed to him whether Fenton or Henry could take over posting pavilion reservations to the website which the Water Clerk currently performs. Mayor commented the Water Clerk should come through the proper channels, and this has nothing to do with the ordinances.
7:12:16 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:38 PM   The meeting ended.

Respectfully submitted,

Thelma Long, Village Clerk

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The Village of Maryville