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Village of Maryville, Illinois

Description Board Meeting
Date 1/18/2012 Location  
Time Speaker Note
7:00:06 PM Gulledge Called the Board meeting of Wednesday, January 18, 2012 to order. Invited Pastor Rich Cochran from First Baptist Church Maryville to open the meeting in prayer. Asked all to remain standing for the Pledge of Allegiance.
7:01:38 PM Gulledge Called for a roll call of those officers present. Answering the roll were Trustees Schmidt, Bell, Kostyshock, Garcia and Short. Trustee Vallino was absent. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Public Works Director Presson and 1 reporter.
7:01:56 PM Gulledge Called for approval of the minutes from the January 4, 2012 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Schmidt. Second to the motion was made by Kostyshock. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:25 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions. Trustee Short asked why Computron had charged to remove viruses from the Comptroller's computer, asked if this was covered under the maintenance agreement with Computron. Trustee Bell explained that virus removal is not an item covered in the agreement. Bell continued that the agreement covers service/repairs to existing equipment under warranty. Trustee Garcia commented on the service provider that she uses. Mayor asked Garcia to give information to Bell for review. Trustee Short also questioned the account late fee on the Ace Hardware statement. Treasurer Henry explained this was a timing issue with the date of the last checks in December and the due date of the statement. There being no further questions a motion to approve the bills for payment was made by Kostyshock, second to the motion was made by Schmidt. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:08:17 PM Gulledge Went to Communications.
7:08:20 PM Henry Read a thank you card from Robyn Clark from the satellite church meeting at the YMCA. Also read a public statement regarding the release for public review of minutes of previously closed session meetings. The statement will be posted on the Village Hall lobby bulletin board.
7:10:01 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Bell, second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:17 PM Gulledge Went to Legal Matters. There were none.
7:10:22 PM Gulledge Went to Old Business.
7:10:31 PM Kostyshock Made a motion to approve pay request #2 from KRB Excavation in the amount of $1,253.39 for the Nottingham Storm Drainage Improvements Project. Second to the motion was made by Short. Gulledge explained the $400 retainage will be held until KRB completes the final seeding of the area in the Spring. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:32 PM Kostyshock Made a motion to approve the purchase of a backup 150hp High Service Pump motor from Hopcroft Electric, Inc. at a cost not to exceed $10,827.30. Second to the motion was made by Schmidt. Comment by Schmidt that this was the lowest of 3 bids. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:26 PM Kostyshock Made a motion to approve the purchase of a replacement security system from Central Burglar Alarm Co. at a cost not to exceed $5,100 plus a yearly monitoring fee of $210 for the Water Plant. Second to the motion was made by Garcia. Schmidt commented this was the lowest of bids obtained. Bell confirmed that the cost included camera replacement, Presson answered yes. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:48 PM Kostyshock Made a motion to approve and authorize the Mayor to sign the Public Works union contract, International Union of Operating Engineers, Local 520C. Second to the motion was made by Garcia. Mayor stated this is a 4 year agreement. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:14:44 PM Gulledge Went to New Business / Trustee Comments.
7:14:54 PM Kostyshock Commented on the recent snow storm. Stated the street crew had to use a large amount of salt due to the low freezing temperatures. Salt has been re-ordered to replenish the supply. Also commented on how good the roads in Maryville were cleaned compared to surrounding area.
7:16:30 PM Short Thanked Presson for work on public works union contract. Asked Clerk Henry about the Open Meetings Act training, stated he had attempted to do the online training, but his computer froze up on screen 17, same screen as Trustee Bell encountered previously. Henry will check into problem. Gulledge also stated that we have received confirmation that committee volunteers will have to take the training. Bell asked if group training was possible, Clerk Henry answered no, as each individual has to print a certificate of completion and submit to the public body.
7:18:50 PM Gulledge Went to Calendar Updates.
7:19:13 PM Gulledge Calendar was slow in appearing so moved to Staff Reports instead.
7:19:19 PM Flaugher Stated the new ambulance purchased by the Homecoming Association was delivered yesterday. Graphics are scheduled for next week as well as having the radio installed. Ambulance should be in service by 1st of February. Also informed the Board that the maintenance bond for the Villages of Amberleigh will be released as all work has been completed satisfactorily.
7:20:42 PM Kostyshock Asked for an update on the firehouse addition. Flaugher stated it should be under roof shortly. Should still be on target for completion around the first of March.
7:21:18 PM Gulledge Invited all to go see the new ambulance. Commented that a family member had needed the ambulance late Sunday night and noted the quick response time due to now having 24 hour coverage at the firehouse.
7:22:31 PM Gulledge Went to Calendar Updates for February. Trustee Bell noted the Park & Rec's Discovery Series. Gulledge encouraged all to attend a CARD meeting ("Meeting of the Whole") on February 7th at 7:00 p.m. Stated Maryville's request to withdraw from CARD should be a topic for discussion.
7:25:18 PM Gulledge Went to Business From the Floor. There was none.
7:25:24 PM Gulledge Went to Mayor's comments. Asked for approval to appoint Barb Hedgpath as a member of the Park & Recreation Committee. Motion was made by Bell, second to the motion was made by Kostyshock. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:26:06 PM Gulledge Read Republic Service/Allied Waste totals for December.
7:26:27 PM Gulledge Thanked Presson & Brian Manion for work done with the union contract renewal for the public works employees. Informed the Board that the closing on the property for Fred Winters Park was completed on Friday. Stated this property will make a valuable addition to this park in the way of an access to the bike trail from the park.
7:27:20 PM Gulledge Called for a motion to go into closed session under 5 ILCS 120/2(c)(11) - Probable or imminent litigation action against, affecting or on behalf of the public body. Motion was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:02:39 PM Gulledge Called for a motion to come out of closed session. Motion was made by Schmidt. Second to the motion was made by Short. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:02:59 PM Gulledge There being no further business, called for a motion to adjourn. Motion was made by Bell, second was made by Schmidt. Roll call vote on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:03:15 PM   Meeting adjourned.

    Respectfully submitted,

    Jolene R. Henry, Village Clerk

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The Village of Maryville