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Village of Maryville, Illinois

Description Caucus Meeting
Date

1/11/2012

Location         Council Chambers
Time Speaker Note
6:30:12 PM Gulledge Called the Caucus meeting of Wednesday, January 11, 2012 to order. Invited all in attendance to stand and join in the Pledge of Allegiance.
6:30:42 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Kostyshock, Garcia, and Short. Trustee Bell was absent. Also in attendance were Clerk Henry, Deputy Clerk Lucas, Attorney Motil, Public Works Director Presson, and 1 reporter.
6:31:13 PM Gulledge Called for approval of the minutes of the December 14, 2011 Caucus meeting. Asked if there were any questions, additions, or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Vallino and seconded by Short. Roll call vote on the motion: Vallino - yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion carried.
6:31:17 PM Gulledge Noted Trustee Bell arrived and was seated.
6:32:03 PM Gulledge Asked Presson to discuss agenda item # 7: Pay Request #2 from KRB Excavation in the amount of $1,253.39 for the Nottingham Storm Drainage Project.
6:32:37 PM Presson Stated Pay Request is remaining costs of the project except $400.00 which is being held to cover the cost of the final ground seeding. All work so far meets approval. If KRB Excavation does not return to do final seeding the Village will have the money held from this Pay Request to finish the job.
6:33:00 PM Gulledge Asked for any further questions regarding the project. There were none. Will be put on agenda of the next Board meeting. Asked Presson to speak about agenda item #8: Backup 150 hp High Service Pump Motor.
6:33:33 PM Presson The Village received 3 bids to purchase a backup 150 HP High Service pump motor. We currently have a 100 HP and (2) 150 HP pump motors in service, with a back up for the 100 HP but have no backup for the 150. At peak demand, if one of the 150 HP motors were to go out, we would be right on the edge of not having enough power. The new replacement motor would work on either of the (2) 150 HP motors. Trustee Short asked question if we had already bought the same motor a year ago? Presson stated he did have a problem with one of the pumps but the pump was under warranty. The new back up motor will be available just in case one were to stop working. Warranty for a motor is one year. Vallino asked about which bid would be recommended? Presson stated he would go with the low bid, which came from Hopcroft Electric, Inc. for $10,827.30. All agreed it was ok to put on the next agenda.
6:37:46 PM Gulledge Agenda item # 9: Security System for Water Plant. Asked Presson to discuss this item.
6:38:04 PM Presson The current alarm system was put in about 7 years ago and since then we have lost most of the current equipment. We will need to replace 3 cameras, a DVR, and a monitor. He presented 3 bids for the job. Recommends the low bid, from Central Burglar Alarm Co. in the amount of $5,100.00.  There will also be a $210 yearly monitoring fee.  Presson answered several questions about the broken parts. Gulledge asked if everyone is ok with going ahead with the job, all agreed. Vallino asked if it was in the budget? Henry will check on this.
6:43:27 PM Gulledge Asked for more questions for Presson?
6:43:41 PM Schmidt Asked about the training course for pesticide use and application, if Presson had anyone attending such training? The answer was yes and the training had been completed. Schmidt asked if there was any issue with the residents using pesticide in the village garden? Once the village pays for a $1500.00 permit there will be no issue because we can allow them to do so. The State is requiring all municipality to have a permit.
6:45:36 PM Gulledge Agenda item #5: 2012 Park Calendar of Events. Asked Bell to discuss.
6:45:57 PM Bell Discussed and gave updates on the schedule of events for the 2012 year.
6:47:32 PM Gulledge Kayaking event set for July. No date yet. This event was really enjoyed by the residents and several asked if it would return this year.
6:47:53 PM Bell Continued on with the park calendar items. "Best of Maryville" Art/Photo Contest Show: Discussion followed regarding giving cash prizes for the event. Gulledge suggested that we give out gift cards to the restaurants in Maryville to keep the money in the Village. All trustees agreed  to gift certificates/cards to Village businesses and to make the dollar amounts for first, second, and third prize in the amounts of $25.00, $15.00 and $10.00. This would keep each category at a total of $50.00. Henry asked what to do about the Turkey Trot? They give out Shop-n-Save gift cards as prizes. Gulledge said this can be looked into further at a later time.
6:59:42 PM Bell Continued with park calendar items. The list of events really did not change much from the previous year. Park Committee decided to not do the Pooch Party.
7:01:56 PM Bell Agenda item #6: Projector Bids. Have received several bids for different types of projectors. He would like to have all the bids kept on file for future reference, as the current projectors were able to be cleaned and seem to be working just fine. Recommended to table this agenda item.
7:06:37 PM Gulledge Agenda item # 10: Request from Osborn Development Re: Lakeview Acres Road Fees. Don Osborn mailed the Village a letter requesting to lower the Roadway Improvement fee to $1000.00 per lot because all but 500 feet of the Lakeview Road has been completed. Mr. Osborn included in his letter information about what other neighboring communities have been doing to encourage building in their communities. The first road impact fee was $2,235.00 and every year since it has gone up by $100.00 making the current fee $2,735.00. Don Osborn suggests, by lowering the fee it would encourage more building and development in the Village of Maryville. Vallino asked if the people buying the lots can buy them cheaper in other communities? The answer was uncertain. Some discussion was made about the ordinance not being clear on the areas that should be charged the fee and that maybe we have been wrongly charging certain subdivisions. Suggested that time be taken to further look into this matter. Information needs to be collected so that an informed decision can be made. Short would also like to see a comparison price list of development fees referred to in Osborn's letter from the neighboring communities.
7:29:30 PM Gulledge Moved on to agenda item #11: Calendar Updates. Asked Trustees for updates.
7:29:38 PM Bell Park committee voted to have meeting on January 16th (Martin Luther King Day).  Stated he will not be able to attend.
7:30:19 PM Gulledge Discussed and gave updates on January events.
7:31:59 PM Kostyshock Stated on January 19th the Library Building Committee will meet at the Village Hall.
7:33:17 PM Gulledge Agenda item #12: Public Input: There was none.
7:33:43 PM Gulledge Agenda item #13: To-do list: Page one: Vallino had a question about Fred Winters Park and the $85,000.00 DCEO Grant money; is there a time limit as to when the money must be spent? Gulledge answered yes, we received an extension to the end of the year. Gulledge felt we needed to have a meeting to talk to the residents out by the park. Schmidt asked a question about the land purchase and when it will close? Will close on Friday and is ready to go. Schmidt asked how the fire house renovations were going? Construction on schedule, should have roof on it in the next few days. Moved to Page two: Schmidt brought up the Pleasant Ridge Park sign put up by CARD. He wanted to note he felt it was way too big and an eyesore.
7:40:00 PM Bell All Park signs have gone up and look nice. He is still researching information about internal/external email storage to save all email that comes and goes from the Village of Maryville's employees. Would like to see an informational packet put together on how to do the F.O.I.A. Training online.
7:43:37 PM Kostyshock Informed the Trustees that the snow trucks were loaded up and ready for any inclement weather we may have over night.
7:43:57 PM Garcia Questioned if Sam's Club was still going to Edwardsville?......Gulledge answered, Actually it is in Glen Carbon but yes and that they were taking care of some paper work and getting any contract work done before they could start building.
7:44:20 PM Short Gave updates on the new ambulance. Kevin and other fire department members went to view the truck and  were not satisfied with the color. The truck will be repainted and will be at the dealership around February 1st. 
7:47:01 PM Gulledge Anderson Hospital is looking for $6,000,000.00 bond sponsorship. The Village sponsored $10,000,000.00 in bonds in 2011. There will be a public hearing on February 15, 2012 at 6:30 pm regarding the bonds. Collinsville Lions club will be putting on a "Night at The Races", on January 28, 2012. 
7:50:54 PM Schmidt Stated he had heard the land at Buffalo Park had been sold and the KC may be looking for other places to go. Need to keep an eye on the property so it stays maintained. Gulledge thinks there is a contract on the property.
7:52:29 PM Gulledge There being no further business, called for a motion to adjourn. Motion made by Schmidt, seconded by Vallino. Roll Call vote on the motion: Vallino -yes, Schmidt - yes, Bell - yes, Kostyshock - yes, Garcia - yes, Short - yes. Motion Carried.
7:53:07 PM   Meeting Adjourned.

Respectfully submitted, 

 

Christy L. Lucas, Deputy Clerk

 

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