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Village of Maryville, Illinois

Description Board Meeting
Date 5/5/2010 Location Council Chamber
Time Speaker Note
7:00:04 PM Gulledge Called the Board meeting of Wednesday, May 5, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll call of those officers present. Answering the roll call were Trustees Schmidt, Bell, Kostyshock, Garcia and Short; Limberg was absent. Also in attendance were Clerk/Administrative Assistant Fenton, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Treasurer/Mayoral Assistant Henry, Police Chief Schardan, Comptroller Brussatti, Attorney Wigginton and two (2) reporters.
7:00:48 PM Gulledge Asked for a motion to approve the April 21st meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt seconded by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:20 PM Gulledge Called for approval of the bills. Asked if there were any questions, additions or subtractions to the bills as prepared.
7:01:33 PM Bell Asked if Comptroller has had a chance to check over the AT&T bills. Commented three phones are showing as very expensive: Those are the three main phones, and each of the others are $9.99 plus tax.
7:02:00 PM Gulledge Commented Henry will be reviewing the bill, and is already working on it.
7:02:19 PM Gulledge Asked for a motion to approve the bills. Motion was made by Kostyshock and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:40 PM Gulledge Went to Communications. Stated they will remove the Letter of Resignation from Ryan Anderson from the agenda.
7:02:53 PM Fenton Presented a letter of resignation from the Fire Department from John Cannull. Read the letter in its entirety.
7:03:41 PM Gulledge Called for a motion to accept the Communications. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:06 PM Gulledge Went to Legal Matters and asked Attorney to discuss.
7:04:18 PM Wigginton Presented Ordinance 2010-08 adopting an enacting a Supplement to the Code of Ordinances. Explained from time to time American Legal Publishing recommends revisions or additions to certain codes. Stated the ordinance will authorize the 2010 S-12 Supplement to the Code as submitted by the American Legal Publishing Corporation be adopted.
7:05:35 PM Gulledge Called for a motion to approve Ordinance 2010-08. Motion was made by Kostyshock and seconded by Schmidt.
7:05:56 PM Short Asked regarding Section 3, if the wording declaring it an emergency measure is so they can to continue to enforce ordinances.
7:06:10 PM Wigginton Responded it is so Ordinances that deal with penalties or violations can be immediately effective.
7:06:27 PM Gulledge Asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:40 PM Wigginton Presented Ordinance 2010-09 amending Title 3, Chapter 31, Section 31.26, Village Clerk, relating to duties and responsibilities. Explained it updates the Clerk's duties to make them consistent with revisions that have occurred over time in State Statute. Commented the last time the Ordinance was revised was in 1992. Stated it also adds additional duties to the Office. Directed the Board's attention to Item J, Power to Appoint a Deputy Clerk; Item K, the Clerk will also serve as the FOIA Officer; Item L, the Clerk shall serve as an Administrative Assistant for the Administrative office, for which certain duties have been set forth; and Item M, other duties performed pertaining to the office as imposed by law or directed by the Village Board from time to time. Explained the Clerk will have the Statutory duties of Clerk, but also will have additional duties as outlined in the ordinance and may have even further additional duties as directed by the Board or Mayor from time to time.
7:08:41 PM Gulledge Called for a motion to approve Ordinance 2010-09. Motion was made by Garcia and seconded by Kostyshock.
7:09:12 PM Bell Stated he is confused on who is responsible for keeping record collections. He was told the Village Clerk. Asked what about website updates.
7:09:27 PM Wigginton Responded if it is a public record of the Village of Maryville, it would be the Village Clerk.
7:09:30 PM Bell Commented there are several people that are doing parts of that.
7:09:41 PM Mayor Stated that is too detailed for the ordinance, and falls under "Other duties as described".
7:10:20 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:32 PM Wigginton Presented Ordinance 2010-10 amending Title 3, Chapter 31, Section 31.27, Village Treasurer. Stated the ordinance updates the duties and responsibilities of the Village Treasurer position to make it consistent with changes in State Statute and adds additional duties including to serve as the administrative manager and perform certain duties of the Village in order to operate the administrative office more efficiently and economically. Directed the Boards attention to Item M which outlines some of the duties that shall be performed as an administrative manager including but not limited to certain listed duties. Stated also in Item M, the Treasurer shall serve as the Deputy Village Clerk upon appointment by the Village Clerk, and will serve as Deputy FOIA Officer. Stated the final section states the Treasurer shall perform other duties as provided by this Board from time to time.
7:12:27 PM Gulledge Asked for a motion to approve Ordinance 2010-10. Motion was made by Schmidt and seconded by Garcia.
7:12:46 PM Garcia Asked if Henry's duties for the Mayor falls under other duties. She was told yes.
7:12:57 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:12 PM Wigginton Presented Resolution 2010-06 for the Maintenance of Streets and Highways under the Illinois Highway Code. Explained this is a standard IDOT form. He read the Resolution in its entirety.
7:14:34 PM Gulledge Asked for a motion to approve Resolution 2010-06. Motion was made by Kostyshock and seconded by Short.
7:14:59 PM Short Asked if the signature line will be changed.
7:15:01 PM Wigginton Responded yes, after the appointment tonight.
7:15:14 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:29 PM Gulledge Went to Old Business. On behalf of Trustee Limberg, asked for a motion to authorize the Community Improvement Board to purchase twenty-five embroidered shirts for a cost not to exceed $600. Motion was made by Bell and seconded by Schmidt.
7:16:08 PM Bell Asked if they can look into shirts for the Village staff to get updated pictures for the website. Gulledge suggested he put the item on the Caucus meeting agenda.
7:16:27 PM Short Asked if the shirts are required to be returned if/when members leave the MCIB.
7:16:40 PM Gulledge Stated it would be up to the Board; however his opinion is they will not as he would be unwilling to wear someone else's shirt.
7:17:13 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:17:32 PM Bell Made a motion to adjust the Senior Center rental fees from $25 for employees to $100 for employees and Village residents, and from $100 for non-Village residents to $200, effective immediately. Second was made by Schmidt. Mayor commented for the record, this fee is not retroactive. Bell commented the reason for the increase is due to the fact they are losing money in maintenance at $25.
7:18:50 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:19:02 PM Bell Commented the pavilion rentals are updated via a link on the website. Stated it would be nice to have a similar list for the Senior Center rentals.
7:19:36 PM Garcia Asked if the reservation list only show dates rented, not names. She was told that is correct.
7:19:56 PM Kostyshock Made a motion to approve the 2010 MFT Maintenance Program. Second to the motion was made by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:20:24 PM Kostyshock Made a motion to approve the 2010 MFT Engineering Contract. Second was made by Schmidt. Mayor stated for the record, the amount of the contract is set by the State of Illinois. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:21:05 PM Kostyshock Made a motion to approve Pay Request #2 from Plocher Construction in the amount of $204,925 for water system improvements. Second was made by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:21:52 PM Gulledge Went to New Business/Trustees' Comments.
7:22:07 PM Bell Commented the Bike Rodeo will be held this Saturday and is need of volunteers.
7:22:35 PM Kostyshock Commented the contractor cutting the grass is doing a good job. Next, commented the Master Gardener's work looks good at the park.
7:22:54 PM Bell Commented the work done by Trustee Kostyshock in the plaza is gorgeous.
7:23:07 PM Garcia Made a motion to accept the resignation of John Canull from the Fire Department effective May 12th. Second was made by Kostyshock
7:23:39 PM Gulledge Commented John is a paramedic and has been on the Department five years and has done an excellent job. Stated he will be going to Jackson County, which is the Carbondale/Marion area. Stated he will be sorely missed. With no further questions or comments, asked for a roll call. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:24:23 PM Gulledge Went to Calendar Updates. Events were discussed.
7:30:05 PM Gulledge Went to Staff Reports.
7:30:50 PM Flaugher Gave April report for Building and Zoning.
7:31:51 PM Schmidt Asked about the permits issued for Zupan. Flaugher explained there are two lots at that location, and two homes are being built.
7:32:04 PM Garcia Asked what a tenant build out is. Flaugher responded it is an office within the new medical building which are being sold unfinished so the tenants are required to pull permits to finish them.
7:32:56 PM Flaugher Gave April Fire Department report.
7:33:39 PM Flaugher Gave an update on ISO. Stated he was notified Monday that the inspection was cancelled due to ongoing projects not yet completed with the water system. Next, stated they had previously received tentative confirmation that they had secured a grant through FEMA; last Thursday they received official notification from Representative Shimkus that Maryville was awarded the regional grant done jointly with Troy and Collinsville for STARCOM radio equipment. Stated they are purchasing the equipment for a total of $483,430. Stated it is an 80/20 grant, so the actual grant amount is $386,744, of which Maryville's share is approximately $150,000, for which they had previously budgeted. Discussion ensued.
7:39:46 PM Schardan Gave Police Department monthly report for April.
7:40:11 PM Presson Stated the baseball lights are up and operational. Stated they have poured the ramp for the boat dock, started the riprap, and the railing will be done by end of next week.
7:40:42 PM Schmidt Asked if they are done with Jim Gard's services.
7:40:50 PM Gulledge Responded no; Gard strictly cuts the cemetery which was not included in the Village grass bid.
7:41:22 PM Gulledge Went to Business from the Floor. There was none.
7:41:37 PM Gulledge Went to Mayor's Comments. Stated he received an email resignation from Nancy Shoup from the Park Committee. Motion to accept the resignation was made by Bell and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:42:52 PM Gulledge Stated tomorrow, The National Day of Prayer, at 12:20 p.m. the Ministerial Alliance will meet in the Village Hall Plaza for a group prayer to which all are invited to attend. Next, thanked Kostyshock for his work in the Plaza. Next, stated tomorrow night is the Mayor's Prayer Dinner which starts at 6:30 p.m. for which a few tickets are still available.
7:44:16 PM Gulledge Stated he will not be making Volunteer Committee appointments tonight, as he has some issues to work out before doing so. Made Trustee Committee Appointments (copy attached). Went to Staff Appointments for fiscal year beginning May 1, 2010 and ending April 30, 2011 as follows: Assistant Fire Chief - Darin Hartman. Motion to appoint was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. Building and Zoning Administrator - Kevin Flaugher. Motion to appoint was made by Kostyshock and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. Village Clerk/Administrative Assistant for an annual salary of $37,300.05 - Tracy Fenton. Motion to appoint was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For Comptroller - Marvin Brussatti. Motion to appoint was made by Schmidt and seconded by Kostyshock. Voting on the motion; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For ESDA Coordinator - Kevin Flaugher. Motion to appoint was made by Kostyshock and seconded by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For Fire Chief - Kevin Flaugher. Motion to appoint was made by Bell and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For Police Chief - Rich Schardan. Motion to appoint was made by Schmidt and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For Public Works Director - Patrick Presson. Motion to appoint was made by Bell and seconded by Kostyshock. Voting on the motion: Schmidt -yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For Safety Officer - Patrick Presson. Motion to appoint was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For Street and Alley Superintendent - Clint Jones. Motion to appoint was made by Kostyshock and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For Treasurer/Mayoral Assistant - Jolene Henry at an annual salary of $52,238.10. Motion to appoint was made by Bell and seconded by Kostyshock. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried. For Water Superintendent - Matthew Hoffmann. Motion to approve was made by Kostyshock and seconded by Bell. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short yes. Motion carried. For Village Attorney - Steve Wigginton. Motion to approve was made by Kostyshock and seconded by Short. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:50:07 PM Gulledge Commented his appreciation for the appointments. Stated he is proud of the way the Village Hall and all departments run. Stated Maryville is blessed to have quality leadership and employees. Commented they have not replaced two public works employees, the Public Service Officer, and have consolidated Thelma Long's job. Stated this consolidation alone saved over $52,000 in wages and benefits. Stated he is confident Fenton and Henry will do their best.
7:51:32 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:51:50 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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