Click to Home
Go To Search
 

View Other Items in this Archive | View All Archives | Printable Version

Village of Maryville, Illinois

Description Board Meeting
Date 11/16/2011 Location Council Chamber
Time Speaker Note
7:00:08 PM Gulledge Called the Board meeting of Wednesday, November 16, 2011 to order. Invited all to stand and led in opening prayer. Asked all to remain standing for the Pledge of Allegiance.
7:01:26 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Henry, Attorney Motil, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan and 1 reporter.
7:01:38 PM Gulledge Called for approval of the minutes from the November 2, 2011 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Schmidt. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:07 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions. Short questioned what property the appraisal fee as listed on page 15 was for, was told for the property located near Fred Winters Park and the bike trail. Motion to approve the bills for payment was made by Kostyshock. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:06 PM Gulledge Moved to Communications.
7:03:12 PM Henry Read email from Gary Kukla dated November 8, 2011 stating his resignation from the Maryville Community Improvement Board. Motion to place the communications on file was made by Bell. Second to the motion was made by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:21 PM Gulledge Went to Legal Matters.
7:04:26 PM Motil Read Ordinance 2011-33, an ordinance adopting and enacting a supplement to the Code of Ordinances for the Village of Maryville, in its entirety. Motion to pass Ordinance 2011-33 was made by Short. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:45 PM Motil Read Ordinance 2011-34, an ordinance declaring certain personal property owned by the Village of Maryville as surplus property, in its entirety. Property identified on the ordinance is computer equipment no longer being used located in the Village Hall's mail room. Motion to pass Ordinance 2011-34 was made by Kostyshock. Second to the motion was made by Bell. Bell stated to make sure the hard drive is removed and given to Computron for destruction before disposing of computer. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:14 PM Motil Read Resolution 2011-14, a resolution authorizing the Village of Maryville to enter into a franchise agreement with Charter Communications Entertainment I, LLC, in its entirety. Motion to pass Resolution 2011-14 was made by Kostyshock. Second to the motion was made by Short. Short asked about the expiration date blank line on the contract. Motil answered agreement is for five years and will need to have date filled in on the blank. Vallino asked how it had been handled as the current contract had expired a couple years ago. Mayor explained that due to being involved in the consortium that was reviewing Charter Communications, several communities had allowed their contracts to expire and were waiting until the status of the consortium was known before negotiating renewals. It was noted that the renewal contract increases Maryville's franchise fee from 3% to 5%. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:47 PM Motil Read the estimated tax levy figures for 2011 for the public record.
7:14:25 PM Gulledge Explained these are proposed figures only for the public record. The tax levy will be on the agenda for the November 30th Caucus meeting for further discussion.
7:15:01 PM Gulledge Went to Old Business. Stated he is pulling the IML renewal invoice from the agenda as he has asked Comptroller Brussatti to look into alternate providers. Stated the Village has until December 15th to pay the premium to IML if the Village stays with them.
7:15:37 PM Schmidt Motion to approve invoice from Data Technologies, Inc. in the amount of $6,319.96 for the Summit software license and support fee for 2012. Second to the motion was made by Kostyshock. Schmidt stated invoice will be divided equally between the General Fund and WSOM Fund. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:16:51 PM Bell Motion to approve the purchase of a replacement computer for the Mayor from Computron at a cost not to exceed $1,856.97. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:17:48 PM Kostyshock Motion to approve Change Order #1 from KRB Excavation, Inc. in the amount of $1,695.00 for the Nottingham Estates storm drainage improvement project. Second to the motion was made by Vallino. Question by Bell as to what the change order was for. Gulledge explained that during the work it was discovered that there were roof drains tied into the drainage ditch that were not previously known to the Village, so additional materials were needed to connect these lines to the new drainage system. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:19:35 PM Kostyshock Motion to approve Pay Request #1 from KRB Excavation, Inc. in the amount of $31,414.41 for the Nottingham Estates storm drainage improvement project. Second to the motion was made by Bell. Bell asked what total project cost was. Gulledge stated total cost is $33,067.80, Village is holding a 5% retainage until all seeding, ground settling and clean-up work is completed. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:20:56 PM Kostyshock Motion to approve the purchase of a replacement heating system at water shed at 8B Schiber Court at a cost not to exceed $7,850.00 from Cummings Heating & Cooling. Second to the motion was made by Bell. Gulledge stated this was the lowest of 3 bids. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:22:02 PM Kostyshock Motion to approve a maintenance agreement with ITRON in the amount of $709.20 for two handheld meter readers through July 31, 2012. Second to the motion was made by Garcia. Short explained expiration date. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:14 PM Garcia Motion to approve revisions to employee handbook as attached to these minutes. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:55 PM Gulledge Went to New Business / Trustee Comments.
7:24:06 PM Schmidt Motion to accept resignation of Gary Kukla from the Community Improvement Board. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:24:54 PM Bell Commented on Turkey Trot held on November 12th. Thanked public works for installing plastic covers on sides of pavilion. Estimated 200 in attendance. Thanked Jolene for posting results on web site.
7:25:43 PM Kostyshock Discussed installing canvas roll ups for the sides of the pavilions. Bell stated will be brought up at next park committee meeting for discussion.
7:28:19 PM Kostyshock Christmas lights/decorations should be up by tomorrow. Lift recently purchased has saved time and money.
7:28:58 PM Short Thanked Jolene, Ron & Mayor for work on the employee handbook updates.
7:29:16 PM Gulledge Went to Calendar Updates. No caucus meeting on November 23rd. Village Hall will be closed for the Thanksgiving holiday on the 24th & 25th. Discussed November events and committee meetings. Discussed December events and committee meetings.
7:31:48 PM Gulledge Went to Staff Reports.
7:31:54 PM Flaugher Stated Monday at 6:00 p.m. began the first night of ambulance staffing. The new ambulance is currently on the line being built. Expecting delivery the second week of December and should be in service by January. New STARCOM 800 radios have been put in service and are working great. Firehouse remodel should start demo work tomorrow.
7:34:00 PM Schmidt Suggested putting a small committee together to suggest a dedication of the new building portion. Flaugher stated the current plan is to construct on the quadrant of Perry & Donk (northwest corner of property) an area to relocate existing memorials. Would like to have three flag poles in the memorial. Will donate the existing flag pole to one of the new parks. He will mention to the committee working on the memorial area the suggestion regarding a dedication of the new building addition.
7:36:56 PM Garcia Asked if the current full-time firefighters are doing any of the overnight hours. Was told no, these hours are being staffed by the part-time employees.
7:37:45 PM Gulledge Went to Business from the Floor. There was none.
7:37:54 PM Gulledge Went to Mayor's Comments. Read Republic Services' report for October. Stated he appreciated all who attended the CARD meeting for the reading of the Village's Resolution to de-annex. Thanked Motil for work in writing the resolution. Vallino asked if a plan has been thought about as to how to obtain petition signatures if it turns out to be required. Gulledge stated first the Village should wait for a response from CARD board as to the resolution.
7:42:32 PM Gulledge Asked for motion to go into closed session under 5 ILCS 120/2(c)(1) - the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body; 5 ILCS 120/2(c)(2) - collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees; 5 ILCS 120/2(c)(5) - consideration/discussion regarding the purchase or lease of real property for the use of the public body; and 5 ILCS 120/2(c)(11) - probable litigation. Motion was made by Schmidt. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:20:25 PM Gulledge Called for a motion to come out of closed session. Motion was made by Short, second by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:20:54 PM Gulledge There being no further business to come before the Board, called for a motion to adjourn. Motion was made by Bell, second by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:21:11 PM   Meeting adjourned.

    Respectfully submitted,

    Jolene R. Henry, Village Clerk

Produced by FTR Log Notes
www.FTRGold.com

 


The Village of Maryville