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Village of Maryville, Illinois

Description Board Meeting
Date 10/19/2011 Location Council Chamber
Time Speaker Note
7:00:02 PM Gulledge Called the Board meeting of Wednesday, October 19, 2011 to order. Invited Pastor Sig Bjorklund to lead in prayer and asked all to remain standing for the Pledge of Allegiance.
7:03:02 PM Gulledge Asked for a roll call of those officers present. Answering the roll were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia, and Short. Also in attendance were: Clerk Henry, Attorney Motil, Comptroller Brussatti, Building & Zoning Administrator/Fire Chief Flaugher, Chief Schardan, 5 guests/residents and 1 reporter.
7:03:16 PM Gulledge Called for approval of the minutes from the October 5, 2011 Board meeting. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:46 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions, there were none. Motion to approve the bills was made by Short and seconded by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:19 PM Gulledge Went to Communications. Presented Brian & Leigh Mueller of 15 Forest Drive with the September Yard of the Month award.
7:05:30 PM Gulledge Motion to place the communications on file was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:49 PM Gulledge Went to Legal Matters.
7:05:55 PM Motil Read Proclamation of October 16 - 22, 2011 as Illinois Women in Business Week in the Village of Maryville. Motion to authorize the Mayor to sign the Proclamation was made by Bell and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:07:57 PM Motil Read Ordinance 2011-32 an Ordinance Declaring Certain Personal Property Owned by the Village as Surplus Property. Property identified in the Ordinance is a 1999 Ford Taurus VIN 1FAFP53U6XG198835; 2004 Chevrolet Impala VIN 2G1WF55K149423447; 2005 Chevrolet Impala VIN 2G1WF55K659375090; Konica 2330 Model DF-309 Copier. Motion to pass Ordinance 2011-32 was made by Short. Second to the motion was made by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:50 PM Gulledge Went to Old Business.
7:10:02 PM Schmidt Motion to approve the contract renewal with C.J. Schlosser & Co., LLC for annual audits through fiscal year ending April 30, 2014. Base fee not to exceed $9,375 for year ending April 30, 2012; $9,600 for year ending April 30, 2013; and $9,840 for year ending April 30, 2014. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:07 PM Kostyshock Motion to award the Meadows Court overlay project to Byrne & Jones Construction in the amount of $36,139.92. Second to the motion was made by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:47 PM Kostyshock Motion to approve the purchase of a 100hp high service pump motor from Hopcroft Electric in the amount of $5,947.80. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:51 PM Garcia Motion to approve pay raises as stipulated on the attachment to these minutes for the following non-elected, non-union full-time employees retroactive to May 1, 2011: Melissa Bailey, Marvin Brussatti, Rob Carpenter, Kevin Flaugher, Jolene Henry, Matt Hoffmann, Steve Howe, Clint Jones, Tony Manley, Patrick Presson and Rich Schardan. Second to the motion was made by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:08 PM Garcia Motion to approve pay raises as stipulated on the attachment to these minutes for the following non-elected, non-union part-time employees effective November 1, 2011: Rose Bone, Dawn Hayes, Donna Markovich and Lynn Neumann. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:16:04 PM Garcia Motion to approve the stipend for the Fire Chief to be increased to $375 per month and the stipend for the Assistant Fire Chief to be increased to $200 per month retroactive to May 1, 2011. Second to the motion was made by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:16:52 PM Short Motion to award the firehouse renovation project to J. Wilkinson Construction, Inc. in the amount of $155,320.00. This includes the firehouse renovation, replacing the HVAC in the firehouse and replacing existing floor tile to match the new tile in the new addition. Second to the motion was made by Vallino. Short stated this was the lowest of 12 received bids. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:02 PM Short Motion to approve the purchase of a replacement computer for the sergeants from Computron in the amount of $1,486.99. Second to the motion was made by Schmidt. Short stated that this replaces a 6 year old computer. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:19:09 PM Short Motion to approve the purchase of 4 police vehicles for a total cost not to exceed $90,000. Second to the motion was made by Bell. Short stated that these vehicles are not additions to the fleet. They are replacing 3 marked patrol cars and 1 unmarked detective unit. Schmidt stated that Chief Schardan found the cars at Don Brown Chevrolet in Missouri at a lower price than the Illinois state bid. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:21:40 PM Gulledge Went to New Business/Trustee Comments.
7:21:53 PM Vallino Commented that Trustee Short did an excellent job at CARD meeting the previous evening.
7:22:05 PM Schmidt Thanked Board & staff for attending and assisting with the Chamber Business After Hours event last Thursday. Commented on the MCIB's Fall Fest on Saturday. Also thanked Trustee Short for presentation at CARD meeting.
7:23:48 PM Bell Commented on diagram for wiring for marquee. Questioned cable shown as being provided by Village. He was told this cable was to arrive today from the company. Motil stated 450' of cable is being shipped.
7:25:06 PM Kostyshock Thanked Christ United Methodist church for their work. Commented on a traffic incident during the Fall Fest, he asked the police to patrol park area during special events.
7:27:03 PM Short Thanked Trustees for support at CARD meeting & information provided to him. Thanked the community for attending. Commented on the Business After Hours, Fall Fest and Movie in the Park events. Recognized and congratulated Chief Schardan as being selected as a speaker at the International Association of Chiefs of Police conference in Chicago this coming weekend.
7:29:11 PM Schmidt Thanked Millie Belobraydic & Addie Hall for work done for the Business After Hours event and for being Chamber ambassadors.
7:29:57 PM Gulledge Calendar Updates. October events were mentioned. Mayor wanted to point out that trick or treating is on Halloween from dusk to 9 p.m. November events were mentioned.
7:32:39 PM Gulledge Went to Staff Reports. There were none.
7:33:24 PM Gulledge Went to Business From the Floor. There was none.
7:33:40 PM Gulledge Went to Mayor's Comments. Thanked Trustee Schmidt, Millie Belobraydic & Addie Hall for the Business After Hours event & for representing the Village with the Chamber. Thanked the Trustees & Village employees for participation in events.
7:35:21 PM Gulledge Called for a motion to go to closed session under 5 ILCS 120/2(c)(1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body. Motion was made by Schmidt, seconded by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:01:23 PM Gulledge Called for a motion to come out of closed session. Motion was made by Bell, seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:01:39 PM Gulledge There being no further business for this meeting, asked for a motion to adjourn. Motion by Bell, second to the motion by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:01:59 PM   Meeting adjourned.

Respectfully submitted,

Jolene R. Henry, Village Clerk

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The Village of Maryville