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Village of Maryville, Illinois

Description Board Meeting
Date 10/5/2011 Location Council Chamber
Time Speaker Note
7:00:09 PM Gulledge Called the Board meeting of Wednesday, October 5, 2011 to order. Invited Pastor Larry Bowden to lead in prayer and asked for all to remain standing for the Pledge of Allegiance.
7:01:31 PM Gulledge Asked for a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Kostyshock, Garcia and Short. Trustee Bell was absent. Also in attendance were: Clerk Henry, Attorney Motil, Comptroller Brussatti, Public Works Director Presson, Police Chief Schardan, 2 reporters and 1 resident.
7:01:46 PM Gulledge Asked the Board to amend the agenda to allow for an additional communication, a letter of resignation from a police officer, and to allow action on the letter under New Business. Motion by Short, second by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:24 PM Gulledge Called for approval of the September 21, 2011 Board Meeting minutes and asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:47 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions. Motion to approve the bills for payment was made by Kostyshock and seconded by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:19 PM Gulledge Next moved to communications.
7:04:13 PM Henry Read 2 communications. An email from Angel Merz stating her resignation from the Parks & Recreation Committee. Second, read a letter of resignation dated September 27, 2011 from police officer Richard Turner.
7:04:21 PM Motil Requested the minutes to reflect the fact that the letter of resignation from Richard Turner, was dated September 27, 2011 and is unsigned, was hand delivered to the Mayor on October 4, 2011. Mr. Turner asked the Mayor to provide copies of the letter to Chief Schardan and to Deputy Chief Carpenter.
7:04:55 PM Gulledge Called for a motion to place the Communications on file. Motion was made by Schmidt, second by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:13 PM Gulledge Went to Legal Matters.
7:05:18 PM Motil Presented Ordinance 2011-30 An Ordinance Authorizing the Execution of a Water Service and Pre-Annexation Agreement pertaining to the property of William J. Trober commonly known as 141 Ridgemoor Drive, Glen Carbon, IL. Read the ordinance in its entirety. Motion to pass Ordinance 2011-30 was made by Kostyshock and seconded by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:07:21 PM Motil Presented Ordinance 2011-31 An Ordinance Amending Section 34.21 (Formal Contract Procedure) of the Revised Code of Ordinances. Read the ordinance in its entirety. Explained amendment was to increase bid amount from $10,000 to $20,000 to be consistent with the Illinois Municipal Code. Motion to pass Ordinance 2011-31 was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:34 PM Motil Presented Resolution 2011-12 A Resolution to Include Compensation Paid Under an Internal Revenue Code Section 125 Plan as IMRF Earnings. Read the resolution in its entirety. Motion to pass Resolution 2011-12 was made by Kostyshock and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:33 PM Gulledge Moved to Old Business.
7:11:57 PM Schmidt In the absence of Trustee Bell, discussed bid from Signs 'n' Such for new welcome signs for Drost Park. Made a motion to purchase 3 new welcome and park rules signs for Drost Park not to exceed a total cost of $1600. Motion was seconded by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:14:55 PM Kostyshock Made a motion to approve Pay Request #9 & Final from DNP Plumbing in the amount of $7,232.60. Motion was seconded by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:56 PM Garcia Made a motion to approve changes to employee handbook as outlined in the attachment to these minutes. Motion was seconded by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:16:56 PM Gulledge Went to New Business/Trustee Comments.
7:17:09 PM Vallino Made a motion to accept the resignation of Angel Merz from the Park & Recreation Committee. Motion was seconded by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:19 PM Kostyshock Stated microsurfacing should be ready to start in next week or two. Commented on article about Wildey Theatre and Miners Theatre in the Edwardsville Intelligencer.
7:19:47 PM Short Made a motion to accept the resignation of Richard Turner from the Police Department effective immediately. Motion was seconded by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:20:22 PM Short Stated Chief Schardan has requested to hire a replacement police officer. Explained the position is open due to the upcoming disability retirement of Detective Kanzler and the promotion of Officer Ponce to Detective. Explained the new officer next on the hiring list is a certified officer and therefore the Village will not have the expense of sending the officer to the academy. Made a motion to allow Chief Schardan to make a preliminary offer of employment to the next candidate on the hiring list. Motion was seconded by Kostyshock.
7:23:37 PM Garcia Asked how the new detective was chosen.
7:23:51 PM Schardan Explained process of evaluation and review of interviewing and interrogation skills.
7:24:15 PM Short Explained a replacement officer was included in the budget. Clarified this officer is a replacement and is not a new hire.
7:24:34 PM Gulledge Called for the roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:24:45 PM Gulledge Went to Calendar Updates. Discussed October events. Short gave report of Fire Department's MDA run on October 2nd. Also stated he will have an update of the profit from this year's Homecoming in November.
7:27:29 PM Gulledge Went to Staff Reports.
7:27:35 PM Schardan Gave September's monthly report.
7:28:03 PM Henry Stated a copy of the Annual Treasurer's Report was included in each Trustee's packet for their information. Will be in next Thursday's Times-Tribune and must be filed with the County by October 31, 2011.
7:28:40 PM Short Gave the Fire Department report for September.
7:29:37 PM Vallino Gave the Building Permit report for September.
7:31:02 PM Gulledge Went to Business from the Floor. There was none.
7:31:19 PM Gulledge Went to Mayor's Comments. Called for a motion to appoint Gwen Adams of 6750 E. Main Street to the Park & Recreation Committee to fulfill the unexpired term of Curtis Bailey. Motion was made by Schmidt, second by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:32:02 PM Gulledge Called for a motion to appoint Brenda Crisler of 2825 Woodfield Dr. to the Community Improvement Board to fulfill the unexpired term of Randy Donaldson. Motion was made by Schmidt, second by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:32:44 PM Gulledge Stated there are still two openings on the Park Committee and one on the Community Improvement Board. Commented on the upcoming Fall Fest on October 15th. Gave totals from Allied Waste for month of September, Trash = 165.28 tons, Recycle = 51.78 tons, Yard Waste = 13.51 tons. Commented that no representative from the Village was sent to IML to conserve costs.
7:35:33 PM Gulledge Called for a motion to go into closed session under 5 ILCS 120/2(c)(1) the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body and under 5 ILCS 120/2(c)(11) probable litigation. Motion was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:19:00 PM Gulledge Asked for a motion to come out of closed session. Motion was made by Schmidt and seconded by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:19:14 PM Gulledge There being no further business, asked for a motion to adjourn. Motion by Schmidt, second by Short. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:19:28 PM   Meeting adjourned.

Respectfully submitted,

Jolene R. Henry, Village Clerk

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The Village of Maryville