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Village of Maryville, Illinois

Description Board Meeting
Date 9/21/2011 Location Council Chamber
 
Time Speaker Note
7:00:04 PM Gulledge Called the Board meeting of Wednesday, September 21, 2011 to order and invited Rev. Kevin Wilson to lead in opening prayer and asked all to remain standing for the Pledge of Allegiance. Roll call of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were: Clerk Henry, Attorney Motil, Public Works Director Presson, Fire Chief/Building and Zoning Administrator Flaugher, Comptroller Brussatti, new employees Carrie Triplo and Christy Lucas, MCIB member Michelle Vermaux, Pastor Kevin Wilson, Police Chief Schardan, one reporter and three guests/residents.
7:02:02 PM Gulledge Called for approval of the September 7, 2011 Board meeting minutes and asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve the minutes was made by Schmidt and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:34 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. With no further questions a motion to approve the bills was made by Bell and seconded by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:03:08 PM Gulledge Asked if there were any Communications. J. Henry had one.
7:03:38 PM Henry Henry read Curtis Bailey's resignation from Park Committee.
7:03:47 PM Gulledge Introduced Community Improvement Board member and Yard of the Month committee Chair Michelle Vermaux, who presented the Yard of the Month award for August to Tom & Amanda Gary, 6149 Keebler Oaks Drive.
7:04:21 PM Vermaux Next, Vermaux presented the Yard of the Month award to Tom and Amanda Gary.
7:04:57 PM Gulledge No other communications. Asked for a motion to place the Communications on file. Motion was made by Short and seconded by Kostyshock. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:31 PM Gulledge Went to Legal Matters, there were none.
7:05:38 PM Gulledge Went to Old Business.
7:05:48 PM Bell Park recommends motion to purchase new soccer nets as needed. Motion was made by Bell and seconded by Garcia. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:07:27 PM Bell Motion to relocate soccer goals and repair goals as needed. Motion does not include powder coating at this time. Motion by Bell and seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:08:41 PM Kostyshock Motion to award bid to KRB Excavating in the amount of $31,372.80 for the Nottingham Storm Drainage Improvements Project. Seconded by Schmidt. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:28 PM Kostyshock Motion to award bid to Missouri Petroleum in the amount of $84,780.90 for Microsurfacing.  Areas to be done are Wilma Drive, Blackburn Terrace, Lin Hy, Northwood.  Seconded by Short.  Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:34 PM Kostyshock Motion to approve Pay Request #9 and final from Bruce Concrete Construction in the amount of $93,173.38 for Phase 2 of the Lakeview Acres Road Improvement Project. Seconded by Vallino. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:29 PM Garcia Motion to hire Christy Lucas & Carrie Triplo as part-time administrative clerks at $13/hr, no benefits and not to exceed 1000 hours per 12 month employment year effective September 22, 2011. Seconded by Schmidt. Gulledge appreciates Rod, Linda and Jolene interviewing the candidates. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:19 PM Short Motion to approve online police leadership training course for Sgt. Howe not to exceed $900. Seconded by Bell. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:14:01 PM Short Motion to approve the purchase of a Sharp Copier from Williams Office Products in the amount of $2,862.41 with an Annual Maintenance Agreement for the Fire Department. Seconded by Bell. Question - Asked if the annual maintenance agreement was included in that fee - it is not - that is an additional fee of $375.00/year. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:23 PM Gulledge Went to New Business/Trustee Comments.
7:15:32 PM Vallino Rabies clinic - will the note be placed on the water bills?
7:16:31 PM Gulledge Rabies clinic or fall festival note on water bills? Cannot put both on the bill - the group decided to think about it and make a decision next week.
7:17:23 PM Schmidt Thanked new administrative assistants and welcomed them to the Village.
7:17:34 PM Bell Motion to accept Curtis Bailey's resignation from the Park Committee effective immediately. Seconded by Kostyshock. Roll call vote on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:20 PM Garcia Distributed flyer from CARD meeting.
7:18:44 PM Short Asked Motil to give status of LED proposal.
7:19:06 PM Motil Gave update on status.  Confirmed materials from Numeritex are at no cost to the Village.  As soon as Board gives ok, will contact Numeritex to start repairs.
7:19:50 PM Bell Asked about voiding the warranty.
7:19:55 PM Motil His opinion that it will not void warranty. It would be best to let them attempt to fix problem on their own.
7:20:32 PM Gulledge Explained public works will be doing trench work.
7:20:46 PM Bell Suggested running line above ground to make sure fixes problem before going to expense to bury wire.
7:21:17 PM Motil Stated he explained to Numeritex the Village board's frustrations. Said he understands and they were trying to work out the issue.
7:21:43 PM Gulledge All agreed for Motil to notify them tomorrow.
7:22:32 PM Bell Asked how long it would take to order parts to outfit our current equipment.
7:24:05 PM Motil Will copy Mayor on the email authorizing issue. Then the Mayor will send to the Trustees.
7:24:18 PM Short Asked the Board's feeling on giving authorization to Village attorney to get Maryville out of CARD district. Suggested a formal resolution for Mayor to present to CARD stating Boards intentions.
7:26:32 PM Bell Stated years ago when researched, they did not find any way to get Maryville out of the CARD district.
7:27:06 PM Gulledge In the past it was looked into by him and a few other residents. He has now heard there is a possibility. Residents would probably still be responsible for current debt, but would not incur any new debt. He feels like this will not be easy, but it's important to do it for the residents.
7:29:36 PM Short Thinks now is good time to have community help. Would like to add to Caucus agenda to discuss further.
7:33:50 PM Schmidt Explained that if CARD is dissolved, assets would be sold and paid toward existing debt. Park land in Collinsville still belongs to Collinsville, CARD only maintains.
7:34:43 PM Motil Wanted to clarify, is the Board wanting research to de-annex or dissolve CARD.
7:35:06 PM Gulledge Stated attorney to research how to get Maryville out of CARD. Will add to the next Caucus meeting agenda.
7:38:29 PM Garcia Asked if the Food pantry / outreach center could get connected to internet.
7:39:11 PM Brussatti Answered he was told by Charter that it may be possible from Street Dept router to a wireless connection.
7:39:33 PM Gulledge Need to check further on specifics.
7:39:39 PM Gulledge Went to Calendar Updates: discussed September and October events.
7:40:48 PM Bell Gave update on park committee meeting.
7:43:56 PM Gulledge Gave update on October events.
7:44:06 PM Gulledge Went to Staff Reports.
7:44:16 PM Presson Stated his opinion that powder coating will need to be done next year to the soccer goals.
7:45:01 PM Gulledge Continued with Staff Reports.  There was nothing further.
7:45:05 PM Gulledge Went to Business From the Floor. There was none.
7:45:20 PM Gulledge Went to Mayor's Comments: Gave Allied Waste totals for August. September 28, 2011 ribbon cutting at Casey's at 11:30 a.m. all Village officials are invited.  Store open to public on September 29, 2011.
7:46:49 PM Gulledge There being no further business, asked for a motion to adjourn.  Motion by Bell, seconded by Vallino. Roll call vote on the motion:  Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.  Meeting adjourned.

Respectfully submitted,

Jolene R. Henry, Village Clerk

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