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Village of Maryville, Illinois

Description Board Meeting
Date 7/7/2010 Location Council Chamber
Time Speaker Note
7:00:01 PM Gulledge Called the Board meeting of Wednesday, July 7, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Fenton, Attorney Keck, Public Works Director Presson, Police Chief Schardan, Comptroller Brussatti, five residents and two reporters.
7:00:43 PM Gulledge Called for a motion to approve the June 16th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:15 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills.
7:01:28 PM Short Asked if Maryville pays for the ball field lights. He was told the Khoury League reimburses the expense. Next, asked where the bike racks are located. He was told that is Maryville's 20% of the 80% match. Bell commented it is more than just bike racks. Asked if the cellular phone rates have been reviewed as to the cost savings.
7:02:43 PM Bell Stated the Treasurer has reviewed the bill. Stated the total for the month is $613 prior to reimbursement of the two data plans, for a total of approximately $540-$550. Explained the last Sprint bill was around the same range.
7:03:39 PM Short Next, asked if the Police Department tuition reimbursement was a contractual issue. He was told yes.
7:04:03 PM Gulledge Asked for a motion to approve the bills. Motion was made by Limberg and seconded by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:25 PM Gulledge Went to Communications.
7:04:31 PM Fenton Presented a Letter of Commendation to Officer Brian Gessi and a thank you note from Maryville Kiwanis. She read both communications in their entirety.
7:06:09 PM Gulledge Asked for a motion to place the Communications on file. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:33 PM Gulledge Went to Legal Matters and asked attorney to discuss.
7:06:37 PM Keck Presented Ordinance 2010-15, annexing property located at 6805 State Route 162. He read the ordinance in its entirety.
7:09:06 PM Gulledge Called for a motion to approve Ordinance 2010-15. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:49 PM Keck Presented Ordinance 2010-16, annexing property located at 6817 State Route 162. He read the ordinance in its entirety.
7:12:02 PM Gulledge Called for a motion to approve Ordinance 2010-16. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:12:35 PM Gulledge Went to Old Business.
7:12:40 PM Limberg Made a motion to accept the bid from Brewster Alexander for the video camera system for the Glen Carbon Dispatch consolidation and park surveillance in the amount of $6,675. Second was made by Bell.
7:13:32 PM Bell Asked whether the previously discussed concerns were addressed.
7:13:37 PM Schardan Stated he spoke with Zach who indicated the problems with the park camera were due to band width. Stated he does not expect any problems once the cameras are switched out.
7:13:57 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:14:14 PM Schmidt Commented his thanks to all department heads, Mayor and Treasurer for the time, help and dedication to getting the budget finished. Commented the bottom line figures in the summary of the budget may seem alarming; however they have some major projects for which revenues are already in the accounts at last fiscal year. Made a motion to approve the budget as discussed at the June 23rd Caucus meeting. Second was made by Kostyshock .
7:16:04 PM Short Asked about the notation on equipment in WSOM.
7:16:53 PM Schmidt Answered Henry was noting that a backhoe would be purchased. Confirmed that includes the backhoe payment.
7:17:22 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:17:42 PM Bell Made a motion to approve Pay Application #3 to Keller Construction for the Drost Park OSLAD Improvements in the amount of $39,658.05. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:41 PM Kostyshock Made a motion to approve Change Order #7 to Plocher Construction for the addition of five valves to the water softening system in the amount of $3,883.32. Second was made by Bell.
7:19:20 PM Gulledge Commented this is to ensure there is no interruption of water softening during water plant improvements. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:19:52 PM Kostyshock Made a motion to approve the purchase of a Case backhoe/loader from Edwards Equipment in the amount of $76,874 to be paid out over a five-year term. Second to the motion was made by Limberg.
7:20:28 PM Bell Asked what rate they received . He was told 3.95%.
7:20:38 PM Gulledge Commented they solicited bids from every bank in Maryville. Commented Edwards was the lowest of three bids.
7:20:56 PM Short Asked if this is to replace the current machine or an upgrade. Presson explained it will replace the current machine; however the current machine will be retained for use as a yard loader.
7:21:31 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:21:43 PM Kostyshock Made a motion to accept the proposal for an archeological survey from Quality Testing and Engineering for the Stonebridge Water Main Extension in the amount of $1,825. Second was made by Schmidt.
7:22:41 PM Gulledge Commented this is for the water line for which they have received a $100,000 grant from the State. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:25 PM Gulledge Went to New Business/Trustees' comments
7:23:32 PM Limberg Reminded all of Homecoming this weekend, at which the parade starts at 7:00 p.m. on Friday and 6:00 p.m. on Saturday.
7:24:05 PM Bell Stated he received a second call from the Census representative stating they may be receiving promotional materials to hand out at the Homecoming parade. Suggested a marching group might take some of the items to throw out to the crowd.
7:25:15 PM Gulledge Commented according to the rules, nothing is supposed to be thrown from vehicles in the parade. Commented Bell should handle the project as Chair of the committee.
7:25:52 PM Kostyshock Commented the summer help has been doing a good job at the Memorial. Next, commented Public Works is doing well getting everything ready for Homecoming.
7:26:29 PM Short Commented his thanks to Presson and the Public Works Department for preparing the town for Homecoming. Next, commended Trustee Schmidt, Treasurer Henry, Mayor and Department Heads for all the work on the budget.
7:27:20 PM Gulledge Went to Calendar Updates. Events were discussed.
7:29:33 PM Gulledge Went to Staff Reports.
7:29:44 PM Schardan Gave monthly report.
7:30:00 PM Limberg Commented he has noticed patrolmen running Route 159 and he appreciates their visible presence.
7:30:15 PM Gulledge Commended Officer Gessi for his performance.
7:30:42 PM Short Thanked Schardan in advance for the upcoming work at the Homecoming.
7:30:57 PM Gulledge On behalf of Flaugher, gave Fire Department and Building and Zoning monthly reports.
7:32:35 PM Gulledge Went to Business from the Floor.
7:32:46 PM Al Cusannelli 6805 State Route 162. Asked if the annexation will put him in the CARD district.
7:33:03 PM Gulledge Asked if he is in now. Cusannelli stated he is unsure. Explained before 1991 anyone in the existing Village limits was kept out; however they have no control from February 1991 forward.
7:35:24 PM Gulledge Went to Mayor's Comments. Asked for a motion to appoint Susan Shevlin, 6760 Oxford Lane, Maryville, to the remainder of a one year term on the Police Pension Board. Motion was made by Limberg and seconded by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:36:05 PM Gulledge Gave Allied Waste totals.
7:36:31 PM Gulledge Asked for a motion to go in to Closed Session under 5ILCS120/2(c)(5) to discuss the purchase or lease of real property for the use of the public body. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:52:00 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:52:18 PM Gulledge Asked for a motion to amend the agenda to allow for the purchase of needed right of way, permanent and temporary easements for the Lakeview Acres Road project. Motion was made by Short and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:52:51 PM Gulledge Asked for a motion to pay the Sedlacek heirs in the amount of $21,043 for permanent and temporary easements for the Lakeview Acres Road project. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:53:28 PM Gulledge Asked for a motion to pay the Rogenski heirs in the amount of $64,737 for necessary right-of-way, permanent easements and crop damage. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell -no; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:55:35 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:55:55 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville