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Village of Maryville, Illinois

Description Caucus Meeting
Date 6/8/2011 Location Council Chamber
Time Speaker Note
6:30:24 PM Gulledge Called the Caucus meeting of Wednesday, June 8, 2011 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, Asked for a roll of those officers present. Answering the roll call were Trustees Vallino, Schmidt, Kostyshock and Garcia; Bell arrived late and Short was absent. Also in attendance were Clerk Fenton, Attorney Motil, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, thirteen residents and one reporter.
6:31:11 PM Gulledge Called for approval of the May 25th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Garcia. Voting on the motion: Vallino - yes; Schmidt - yes; Kostyshock - yes; Short - yes. Motion carried.
6:32:23 PM Gulledge Went to first agenda item. Explained the Community Improvement Board is presenting the idea of a Community Garden to be located at the Michael Noga Memorial Park. Explained if the decision is made to move forward with the idea, he will appoint members of the MCIB and Park Committees along with Trustees Schmidt and Bell for a combined committee to work out the details.
6:33:41 PM Alice Drobisch/Pam Waltemeier MCIB Chair and member. Presented a PowerPoint presentation outlining the idea for a Community Garden (copy attached). Explained the concept was originated to allow those with small yards or other circumstances preventing them from having a garden to rent a plot from the Village to grow produce and/or flowers for themselves. Explained the suggestion will be made that any surplus of produce be donated to the food pantry.
6:39:13 PM Bell Arrived and was seated.
6:42:44 PM Gulledge Commented the MCIB is asking if the Park Committee and Board of Trustees are interested in the idea for purposes of moving forward with the plan. He opened the discussion to the floor. Comments from the Park Board expressed concerns and opposition due to the fact there is not yet a master plan for the development of the park, and development of Fred Winters Park was the original priority over Michael Noga Park. Comments were also made as to the whether this use will conform to the intent of the donor of the land. After much debate it was decided that the Board of Trustees is in favor of the concept and a subcommittee consisting of three members of the MCIB and three members of the Park Committee will be formed, with the appointment of Trustees Schmidt and Bell as liaisons to the Board. The item was left to this new committee to work up a plan for presentation to the Board at a future date.
7:21:09 PM Gulledge Went to next item, Sugar Loaf Road Annexation.
7:21:26 PM Flaugher Explained this is a voluntary annexation with no special request for rezoning. Stated the property will come in at SR-1 per Village Ordinance. Explained the owner of the property has removed the old structure and will be building a new home and wants to annex in order to gain access to Village water and sewer.
7:24:49 PM Gulledge Commented the property is contiguous and the annexation is voluntary. Stated the item will be on the Board meeting agenda next week. Went to next item, fire house renovation.
7:26:07 PM Flaugher Presented the revised plan for renovation reflecting direction from Trustees Bell and Short.
7:30:59 PM Gulledge Stated he submitted an extension request for the grant and has received verbal approval and is waiting on a written approval. Polled the Board; all were in favor of moving forward. Went to next item.
7:35:50 PM Kostyshock Stated Pay Application #5 to Natgun for water system improvements in the amount of $139,152.70 is the final payment. Explained there is one small section of damaged fence. Stated he is in favor of approving the payment but will not give the funds to Natgun until the fence is fixed.
7:36:14 PM Gulledge Stated Natgun has been informed of the issue. Went to next item, noise ordinance. Stated he has had periodic problems in the past with noise issues and there are no ordinances on the books. Commented they need to make sure the Police Department has the flexibility to bring any violations under control.
7:38:24 PM Vallino Questioned how the penalty works. It was explained the minimum fine is $75 and can go up to $750, and the ordinance is written so that each day of violation constitutes a separate offense.
7:39:11 PM Schardan Explained this ordinance enables the officers to take action upon hearing a violation without a specific complaint being logged.
7:40:37 PM Schmidt Clarified the procedure is a citation is written which gives an appearance date, and the violator can come in prior to the court date to pay the fine.
7:41:00 PM Schardan Concurred that is how other ordinances are written. Commented there may be a timing issue regarding Bobby's Frozen Custard.
7:41:43 PM Gulledge Explained if the ordinance is passed it causes a problem with Bobby's on Sunday nights, as he has his musical events booked and paid for to play until 10:00 p.m. Explained for this reason they will grandfather Bobby's for this summer only; after this year, he will need to follow the ordinance.
7:42:24 PM Motil Commented the officers have discretion regarding citations. Discussion ensued as to specific complaints about Bobby's.
7:44:35 PM Motil Explained the second section describes excessive noise and is written in terms of excessive sound reproducing devices.
7:47:17 PM Gulledge Explained the true purpose of the ordinance is to give the officers discretion to step in when warranted.
7:47:58 PM Schmidt Asked if demolition should be included in the exception clause. it was determined demolition falls under construction.
7:50:10 PM Gulledge Went to Calendar Updates. Events were discussed.
7:53:48 PM Gulledge Went to To Do list. Stated the appropriation ordinance will be discussed at next caucus. Went to Trustees' Comments.
7:54:58 PM Bell Commented Dawn Hayes has done a fine job moving Village Board minutes to the website. Next, stated he has received quotes from Computron for a new server and PC for the Comptroller which he will discuss at next Caucus.
7:57:16 PM Kostyshock Commented the Lakeview Acres road project should be completed this week. Next, stated the summer help is working hard.
7:58:23 PM Gulledge Went to Mayor's Comments. Stated in answer to a prior question, the Bauer Lane oil and chip project was last on the schedule for 2009. Next, stated since the retirement of John Hancock they need to start the process of replacing him. Stated he instructed Presson to start taking applications. Explained according to the Labor Agreement the position has to be posted for five working days in case someone wants to transfer from the Water Department. Next stated there is an air conditioning problem at the Public Works Street Shed and it must be replaced. Stated they have received four bids as follows: Troy Heating and Cooling in Troy at $3500; Viviano Heating and Cooling in Collinsville at $3,800; Kevin Grimes in Maryville at $3,600; and Greg's Service in Maryville at $3,975. Stated all bids are for a 4-ton 8-coil unit. All were in favor of going with the lowest bid. Stated he will approve the item on an emergency basis so as to get started and approve it formally at the Board meeting. Next, discussed the Community Center rental agreement. Stated the group has agreed as long as they are given seven days' notice they can vacate the building at times it is needed. Explained the library will be done with the building by the time the group needs it. All were in favor of the agreement. Next stated due to the inactivity of the Economic Development Committee, he would like to release the members so they may serve on other committees. All were in favor.
8:10:20 PM Gulledge Went to Public Input. There was none.
8:10:45 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Vallino - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:11:08 PM   The meeting ended.

Respectfully submitted,

 

Tracy Fenton, Village Clerk

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The Village of Maryville