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Village of Maryville, Illinois

Description Board Meeting
Date 8/4/2010 Location Council Chamber
Time Speaker Note
7:00:04 PM Gulledge Called the Board meeting of Wednesday, August 4, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Fenton, Attorney Wigginton, Public Works Director Presson, Building and Zoning Administrator/Fire Chief Flaugher, Treasurer Henry, Police Chief Schardan, two residents and one reporter.
7:00:45 PM Gulledge Called for approval of the July 21st meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:20 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills.
7:01:36 PM Short Asked the difference between June and July mowing.
7:01:56 PM Henry Responded June had five weeks, and July had four.
7:02:15 PM Gulledge Commented on the good job being done. Motion to approve the bills was made by Kostyshock and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:44 PM Gulledge Went to Communications.
7:02:51 PM Fenton Presented a letter of resignation from the Fire Department from Jimmy Johnson. Read the letter in its entirety.
7:03:14 PM Gulledge Called for a motion to place the Communications on file. Motion was made by Short and seconded by Kostyshock.
7:03:27 PM Bell Clarified that Johnson maintained the Fire Department website and asked who will be taking over. He was told Darin Hartman.
7:03:41 PM Gulledge Called for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:04:02 PM Gulledge Went to Legal Matters.
7:04:07 PM Wigginton Presented Resolution 2010-05 authorizing delegates to attend the IML Conference September 23 through 26, 2010. He read the Resolution in its entirety.
7:05:06 PM Gulledge Asked for a motion to approve Resolution 2010-05. Motion was made by Kostyshock and seconded by Schmidt.
7:05:32 PM Kostyshock Commented his opinion the Mayor should attend due to the potential for better contacts to be made.
7:05:49 PM Gulledge Stated he appreciates his comments. Stated he plans to attend and a second delegate will be found. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:06:43 PM Wigginton Presented Resolution 2010-06 authorizing a second amendment to the agreement with Allied Waste Services. He read the Resolution in its entirety. Explained this second amendment changes the term expiration to December 31, 2013 and also amends the commercial pricing rate schedule. Stated the rates for 2010 will also be applicable to 2011 with an increase occurring January 1, 2012 and another January 1, 2013. Commented the Mayor and Board renegotiated the terms after receiving complaints from some of the commercial entities in the Village.
7:09:10 PM Gulledge Asked for a motion to approve Resolution 2010-06. Motion was made by Short and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:51 PM Wigginton Presented Resolution 2010-07 authorizing a collection services agreement with TransWorld Systems Inc. He read the Resolution in its entirety.
7:11:01 PM Gulledge Asked for a motion to approve Resolution 2010-07. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:11:42 PM Wigginton Commented a mediation meeting is scheduled tomorrow with the Police Union at 1:00 p.m.
7:11:52 PM Gulledge Went to Old Business.
7:11:58 PM Limberg Made a motion to purchase four light bar lenses from Star Lantern Co. in the amount of $632.28 plus shipping. Second to the motion was made by Kostyshock. Mayor commented the funds will come from the donation calendar fund. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short -yes. Motion carried.
7:12:54 PM Limberg Made a motion to accept the resignation of Jimmy Johnson from the Fire Department effective immediately. Second was made by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:13:51 PM Short Commented he is unable to attend the IML Conference due to his work schedule.
7:14:14 PM Gulledge Went to New Business.
7:14:20 PM Bell Stated he has been talking with several municipalities regarding their web site development. Stated he has narrowed his choices down to Civic Plus and OfficeGov from which he is waiting for information. Stated he will keep the Board posted.
7:14:58 PM Kostyshock Made a motion to award the Phase II Lakeview Acres Road Project to the lowest of seven bidders, Bruce Construction in the amount of $720,210.23 on the recommendation of the Village engineer Juneau and Associates. Second was made by Limberg .
7:16:01 PM Short Commented on the memo from Juneau stating Bruce completed a project in Vandalia. Asked who contacted Vandalia regarding this project. He was told Brian Kulick. Short asked how big the project was. He was told 1,200 feet.
7:16:33 PM Gulledge Stated Wigginton had a question on the engineer's estimate. Explained this estimate did not subtract the approximately $40,000 that was removed for the sidewalk on the west side of the road. Stated Presson knows this company has done a number of commercial projects. Commented they are the lowest responsible bidder and all paperwork is in order. Stated they received a good recommendation from Vandalia
7:17:22 PM Kostyshock Commented the price of the concrete per unit is different than for the sidewalk.
7:17:37 PM Wigginton Stated he has never heard of the company and knows nothing about them; however he noticed there is a big discrepancy between their bid and Keller and Baxmeyer as well as the engineer's estimate. Pointed out they bid Portland cement at $42 per yard, where everyone else is between $60 and $74. Commented he does not know of any local cement companies selling cement for $42 per yard, and he does not believe it will be hauled from Vandalia.
7:18:16 PM Kostyshock Commented they probably should check into the issue.
7:18:23 PM Gulledge Stated they can approve the award and then check the price.
7:18:31 PM Wigginton Responded yes. Stated they should always be aware of under bidding and then receiving change orders.
7:18:57 PM Garcia Asked who did the first phase. She was told Baxmeyer. Explained they were fourth or fifth on the bid list. Discussion ensued.
7:19:47 PM Wigginton Commented they can check the prices before signing the contract.
7:19:55 PM Short Asked where they are from. He was told Pontoon Beach.
7:20:01 PM Wigginton Asked if they understand it is a Public Works project and must pay prevailing wage.
7:20:05 PM Presson Responded yes. Stated he noticed discrepancies in the pipe pricing. Explained he was told they had large projects done with significant pipe left over which resulted in a reduction of the amount to be purchased. Discussion ensued.
7:21:22 PM Garcia Asked if they should vote before they find out.
7:21:32 PM Gulledge Stated they can vote but they do not have to sign the agreement.
7:21:42 PM Wigginton Commented if they are satisfied it is a responsible bid, then he has to do the project for this cost.
7:21:57 PM Limberg Commented the engineer will be on site and checking on the contractor. Stated if there is a problem it will be noted.
7:22:13 PM Gulledge Reiterated, they need to discuss these types of issues.
7:22:32 PM Presson Stated he can provide a list of the last dozen projects they have done with references.
7:22:44 PM Gulledge Stated they will look at it and discuss with Kulick tomorrow. Asked for other questions or comments. There were none. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:23:15 PM Gulledge Commented his appreciation of the discussion.
7:23:30 PM Gulledge Went to Calendar Updates. Events were discussed.
7:24:51 PM Gulledge Went to Staff Reports.
7:25:01 PM Schardan Gave monthly report. Updated the Board on the dispatch consolidation. Stated he and Flaugher met with the County and Glen Carbon last Friday to go over the New World information. Stated the problem with the equipment was a router; however they have a spare and will be putting the test site up here so they can start working with New World. Stated they are still in the same situation with the Fire Department's transmitter and waiting for the phone line work. Explained that will be the delay.
7:26:38 PM Kostyshock Commented on the good job the police are doing patrolling neighborhoods. Comment on speeders.
7:27:26 PM Gulledge Commented on the increase in ordinance violation complaints.
7:29:27 PM Henry Stated a draft copy of the audit was distributed in the packets. Explained Tepen is out of town and unable to attend the next Caucus, so he is scheduled to be at the Caucus on August 25th.
7:29:58 PM Flaugher Gave July building permit report for Building and Zoning. Gave July Fire Department report.
7:32:12 PM Bell Asked if calls are down.
7:32:14 PM Flaugher Responded they are about the same as last year.
7:32:19 PM Bell Asked about the grass at the property at the entrance to Rolling Meadows.
7:32:33 PM Flaugher Responded notice was posted on the property. Stated the front grass was cut. Stated the side and back have not yet been done; however he has seven days to comply.
7:32:48 PM Bell Asked how long before a notice is posted, as this has been at least a month or more since it has been cut.
7:32:56 PM Flaugher Stated he issues a notice when he either sees it or receives a complaint.
7:33:08 PM Gulledge Explained one of the problems is serving people, as it is difficult to catch people at home. Discussion ensued.
7:34:21 PM Presson Stated they have finished the final construction phase of the softeners and will be testing next week. Stated the footing will be poured for the storage tank next week. Stated oil and chipping will be done Thursday and Friday this week.
7:35:08 PM Fenton Stated she received notice from the Illinois Municipal Clerks that she received a second scholarship for $500 to cover the cost of the Clerks' Institute Training in September.
7:35:33 PM Gulledge Went to Business from the Floor. There was none.
7:35:40 PM Gulledge Went to Mayor's Comments. Stated the electronic marquee has been broken for a few weeks. Explained the individual had a death in family. Explained he stated he will be out next week to make the repairs. Next, stated Friday at 4:30 p.m. is the deadline for applications for the open Public Works Laborer's position.
7:36:31 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:36:54 PM   The meeting ended,.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville