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Village of Maryville, Illinois

Description Board Meeting
Date 8/18/2010 Location Council Chamber
Time Speaker Note
7:00:05 PM Gulledge Called the Board meeting of Wednesday, August 18, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Clerk Fenton, Attorney Wigginton, Comptroller Brussatti, Treasurer Henry, Building and Zoning Administrator/Fire Chief Flaugher, Police Chief Schardan, Public Works Director Presson, Madison County Treasurer Frank Miles, Madison County Comptroller Linda Dunnagan, four residents and two reporters.
7:00:49 PM Gulledge Called for approval of the August 4 meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:22 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills. There were none. Motion to approve was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:55 PM Gulledge Went to Communications.
7:02:02 PM Fenton Presented a letter addressed to the Clerk regarding award of a scholarship to attend the Illinois Municipal Clerk's Institute. Read the letter in its entirety.
7:03:09 PM Gulledge Presented the August award for Yard of the Month to Darren and Michelle Huelsmann, 708 Andra Drive. Next, introduced Frank Miles, Madison County Treasurer.
7:05:05 PM Frank Miles Madison County Treasurer, 1553 Lewis Road, Edwardsville, Illinois. Gave presentation regarding services of his office.
7:25:03 PM Gulledge Thanked Treasurer Miles, commenting his office has always been good to work with.
7:25:44 PM Bell Asked regarding tax payment options, do they provide the information to mortgage companies who are paying the taxes out of escrow. He was told yes.
7:26:09 PM Gulledge With no further Communications to be brought before the Board, asked for a motion to place the Communications on file. Motion was made by Schmidt and seconded by Short. Voting on the motion: Limberg - yes; Schmidt -yes ;Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:26:47 PM Gulledge Went to Legal Matters.
7:26:52 PM Wigginton Presented Resolution 2010-09 authorizing an onsite computer service agreement with Computron Inc. He read the Resolution in its entirety.
7:27:52 PM Gulledge Asked for a motion to approve Resolution 2010-09. Motion was made by Kostyshock and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:28:42 PM Wigginton Presented Resolution 2010-10 authorizing a contract with Azavar Audit Solutions for tax revenue collections. He read the Resolution in its entirety.
7:29:53 PM Gulledge Called for a motion to approve Resolution 2010-10. Motion was made by Schmidt and seconded by Short.
7:30:14 PM Short Asked if the contract as changed was mutually agreed upon.
7:30:29 PM Wigginton Explained the changes were made based on a review and conversation with the Azavar sales representative. Stated Azavar has not officially approved the contract; however they decided to move forward with the issue and if Azavar is not in favor of the changes they can refuse to sign the agreement.
7:30:57 PM Gulledge Asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:31:11 PM Gulledge Went to Old Business.
7:31:27 PM Bell Made a motion to approve use of Village streets for a 10K run event for Grace and Hope Ministries on October 9, 2010, pending provision of insurance. Second was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:32:45 PM Bell Made a motion to purchase a Public Works computer from Computron Inc. in the amount of $1,299. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:33:25 PM Bell Made a motion to renew yearly anti-virus software for approximately 45 licenses from Computron, Inc. in the amount of $1,899. Second was made by Schmidt.
7:34:39 PM Short Asked about the "approximate" reference.
7:34:43 PM Bell Explained it is sold in groups of five licenses. Stated the Fire Department will not be included as a firewall is installed on them.
7:35:11 PM Gulledge With no further comments or questions, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:35:36 PM Bell Made a motion to purchase online backup service from Data Technologies for an annual cost of $49.50 plus a one time initial setup charge of $50. Second was made by Garcia.
7:37:03 PM Bell Commented this service does not replace the nightly tape backup. Stated he will be working with the Comptroller on a procedure to take tapes offsite daily.
7:37:31 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:37:48 PM Bell Made a motion to approve Pay Application #4 to Keller Construction in the amount of $51,750 for Drost Park Improvements. Second was made by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:38:40 PM Bell Made a motion to approve Change Order #2 to Keller Construction for asphalting of Division Street parking lot in the amount of $11,790. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:39:38 PM Bell Made a motion to approve bid from McIntyre Concrete in the amount of $6,550 for repair of the Village Hall porch. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:40:28 PM Bell Made a motion to approve the bid from Maintenance Free Outdoors in the amount of $2,670 for replacement of hand rails on the Village Hall porch. Second was made by Short. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:41:30 PM Kostyshock Made a motion to approve attendance at the Annual Illinois Potable Water Conference by three operators in the amount of $1,553.40 plus meals and transportation. Second was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:42:24 PM Kostyshock Made a motion to approve the purchase of materials for repairs to the water plant shed from RP Lumber in the amount of $2,414.25. Second was made by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:43:10 PM Kostyshock Made a motion to approve Pay Application #5 to Plocher Construction in the amount of $33,291 for Water System Improvements. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:43:56 PM Kostyshock Made a motion to approve Change Order #9 to Plocher Construction in the amount of $24,471.83 to bring electrical service to the water system booster station. Second was made by Garcia.
7:44:34 PM Gulledge Commented it was brought to his attention by the Treasurer that this may actually be #8 versus #9; they will check on the issue.
7:44:42 PM Bell Commented his opinion the lines should go underground. Kostyshock responded it would cost three times as much.
7:44:54 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:45:09 PM Kostyshock Made a motion to approve necessary installation by Ameren to bring electrical service to the water system booster station in the amount of $27,463.22. Second was made by Short.
7:45:44 PM Short Asked how soon Ameren will start.
7:45:48 PM Presson Stated they are supposed to invoice the project this week putting Maryville on the schedule 2 to 4 weeks out.
7:46:05 PM Gulledge With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:46:20 PM Kostyshock Made a motion to approve Pay Application #1 to Natgun Corporation in the amount of $155,527.20 for ground water storage tank. Second was made by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:47:14 PM Kostyshock Made a motion to approve IDOT Joint Engineering Agreement for Route 162 improvements. Second was made by Short.
7:47:38 PM Gulledge Commented this is a grant received through Representative Shimkus with a match from the state for engineering. Stated there is no cost to the Village. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:48:28 PM Gulledge Went to New Business/Trustees' Comments.
7:48:36 PM Schmidt Reminded the Board they received a draft of the audit, and that a representative from CJ Schlosser will be at the next Caucus meeting to discuss.
7:48:54 PM Bell Stated in working on the dispatch consolidation, there was a problem with the IP address. Stated Charter is providing a new static IP address, and Computron will be in the office on Monday between 11:00 a.m. and 2:00 p.m. to update each work station. Next, commented the Movie in the Park event was successful with approximately 50 people in attendance. Next, stated he is still working with Civic Plus and Gov Office regarding a website.
7:50:47 PM Short Stated the trash bin display ordinance will be discussed at the Caucus meeting next week and asked the Board to review the draft distributed.
7:51:13 PM Gulledge Went to Calendar Updates. Events were discussed.
7:52:50 PM Gulledge Went to Staff Reports.
7:53:13 PM Schardan Stated they have been awarded two grants; first, they requested five mobile data computers for cars and received one plus the docking station in the amount of $6,834. Commented Panasonic is running behind in manufacturing, so it may be the first of the year before it is received. Stated the second grant is from the Illinois Criminal Justice Information Authority as part of the Recovery Act. Stated they requested eight Starcom mobile radios and received four in the amount of $13,033. Commented he is very pleased and Sergeant Howe did a good job with the grants. Next, gave an update on the Consolidation. Stated they have been installing cameras for the last three days and the DVR is set up. Stated the cameras are able to be seen on the network right now. Stated they are currently waiting on the static IP address. Explained the County IT people suggested they run the cameras through the VPN instead of the T1 so the bandwidth will not be disrupted. Stated the phone line installation for the Fire Department is scheduled for August 25th. Stated USA Wireless indicated it might take four to six weeks before it is operational. Stated he is hoping for an October 1st date to consolidate.
7:56:51 PM Short Asked if the Starcom grant includes installation. He was told just the hardware. Asked if the other portables will be able to operate off of a repeater system through the mobiles, or will they be individual to specific officers.
7:57:22 PM Schardan Stated they will not have repeaters.
7:57:43 PM Gulledge Went to Business from the Floor. There was none.
7:58:38 PM Gulledge Went to Mayor's Comments. Gave Allied Waste totals. Stated he received notice that John Shimkus' help desk will be set up in the Village Hall on September 7th from 3:00 p.m. to 4:30 p.m. Asked for a motion to appoint Chris Nazetta, 2407 Williams Street to the Community Improvement Board. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:00:32 PM Gulledge Asked for a motion to appoint Alex Nazetta, 7140 West Main to the Community Improvement Board. Motion was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:01:05 PM Gulledge Stated there is no reason to go into closed session.
8:01:12 PM Wigginton Commented on August 17th they filed the response to the Illinois Labor Board's petition for leave to appeal to the Illinois Supreme Court, copies of which can be made available. Explained now the Supreme Court must decide whether they will hear the case that was ruled in the Village's favor in the Fifth District.
8:01:43 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion; Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
8:02:03 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville