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Village of Maryville, Illinois

Description Board Meeting
Date 9/15/2010 Location Council Chamber
Time Speaker Note
7:00:40 PM Gulledge Called the Board meeting of Wednesday, September 15, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Bell, Kostyshock, Garcia and Short; Schmidt was absent. Also in attendance Clerk Fenton, Attorney Motil, Public Works Director Presson, Treasurer Henry, Building and Zoning Administrator/Fire Chief Flaugher, Comptroller Brussatti, Police Chief Schardan, three residents and two reporters.
7:01:26 PM Gulledge Called for approval of the September 1, 2010 meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Kostyshock and seconded by Limberg. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:01:57 PM Gulledge Called for approval of the bills submitted for payment. Asked if there were any questions, additions or subtractions to the bills.
7:02:08 PM Short Asked regarding ambulance fees if the Village receives a percentage of what is collected. He was told it is a percentage of what is billed.
7:02:26 PM Gulledge With no further questions or comments, asked for a motion to approve the bills. Motion was made by Kostyshock and seconded by Short. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:02:47 PM Gulledge Went to Communications. Announced the September Yard of the Month winner Jack and Marilyn Callahan, 6218 West Main Street. Presented the Landscaping of the Year award to Mother of Perpetual Help Church. Accepting on behalf of the church were Chuck Bakken, Donna Kocut and Mille Belobraydic. Ms. Belobraydic commented their appreciation for the award and commended Ms. Kocut and Mr. Bakken for their work on the landscaping.
7:05:00 PM Gulledge Called for a motion to place the Communications on file. Motion was made by Bell and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:05:19 PM Gulledge Went to Legal Matters and asked Attorney to discuss.
7:05:25 PM Motil Presented Ordinance 2010-21 Annexing property on Keebler Road belonging to Dryden, Riley, Kinder and Lerch. He read the Ordinance in its entirety.
7:09:02 PM Gulledge Asked for a motion to approve Ordinance 2010-21. Motion was made by Short and seconded by Bell. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:09:34 PM Gulledge Went to Old Business.
7:09:41 PM Limberg Made a motion to approve the purchase through the Justice Authority Grant of four mobile radios from Motorola in the amount of $11,833. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:10:27 PM Bell Made a motion to approve the change order from Keller Construction for OSLAD Drost Park Improvements in the amount of $14, 358.30 for 8-foot paving of walking trails. Limberg confirmed the trail will not be striped. Second was made by Kostyshock. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - no; Short - no. Motion carried.
7:12:48 PM Bell Made a motion to approve pay application #6 to Keller for OSLAD Drost Park Improvements in the amount of $14,358.30. Second was made by Short. Voting on the motion: Limberg - yes; Bell - yes; Garcia - yes; Short - yes. Motion carried.
7:13:36 PM Kostyshock Made a motion to accept the bid from D&K Backhoe for Stonebridge Bluff Drive 12" Water Main Extension in the amount of $72,162. Second was made by Limberg, Gulledge commented Maryville has received members initiative grants of $50,000 from Representative Hoffmann and $50,000 from Senator Bill Haines. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:14:45 PM Kostyshock Made a motion to approve Pay Application #2 from Natgun Corporation for water system improvements in the amount of $264,374.91. Second was made by Bell. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:15:32 PM Kostyshock Made a motion to approve Pay Application #6 from Plocher Construction for water system improvements in the amount of $18,675. Second was made by Garcia. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:16:12 PM Kostyshock Made a motion to pay Invoice #103407A to IDOT for final costs of Highway 159 sidewalks in the amount of $41,350.94. Second was made by Garcia.
7:16:52 PM Bell Asked if that was the original price.
7:16:56 PM Gulledge Responded no; it was negotiated down by $23,018.65. Explained it is a legitimate bill even though it arrived several years after the project was finished. Commented it is eligible for MFT Fund use. With no further questions or comments, asked for a roll call. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:18:00 PM Garcia Asked for a motion to hire Jeffrey Bemis, 3047 Keebler Road as a full time Public Works Laborer effective September 27, 2010 with employee terms, salary and benefits as stipulated in the current Public Works union contract effective November 1, 2008. Explained this is a replacement employee. Second to the motion was made by Kostyshock. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:19:24 PM Gulledge Went to New Business.
7:19:31 PM Bell Commented Civic Plus will be attending the Caucus meeting on September 29, 2010 to give a demonstration of their product.
7:19:49 PM Gulledge Commented that is the fifth Wednesday of the month, and there will be other issues to discuss at that meeting as well.
7:20:22 PM Kostyshock Commented on the outstanding job done by Presson, who has many projects in the works.
7:20:57 PM Gulledge Went to Calendar Updates. Events were discussed.
7:22:23 PM Limberg Complimented Allied Waste on the large item pickup.
7:23:18 PM Gulledge Went to Staff Reports.
7:23:32 PM Presson Stated the water storage project is 70-80% complete, and should be fully erected by the end of week. Stated the Lakeview Acres Road storm sewer will be complete by the end of this week and the road on grade for the section between the bike path and Pinehurst subdivision. Stated the blacktop is down on the parking lot and Division, and the path in the park around the lake and ball fields. Stated the curbing is started on Marvin Provence which will be shut down for a day or two starting tomorrow. Clarified the asphalt is not complete on the existing trail but should be done by the end of the week. Bell asked the status of the Nottingham project. Presson stated it is scheduled to start next week. Stated they have starting the siding of the shed at the water plant.
7:26:55 PM Henry Referred to the copies of the Annual Treasurer's report distributed. Explained the changes in the report from prior years.
7:28:48 PM Motil Commented nothing was done incorrectly in the past; however in reviewing the statute it was decided this format would be easier.
7:32:07 PM Schardan Gave an update on the dispatch consolidation. Stated they are working with Phonemaster and Call One on the call-forwarding issue. Explained he was told they will need to add two ports and was given a quote of one-hour installation labor at $85. Explained this will take the Village from 24 voicemail boxes to 48. Explained the phone line for the Fire Department was installed incorrectly, and they are working to fix. Stated a meeting will be held September 28th to decide if they will use Glen Carbon's console for the Fire Department. Stated leads has been switched to Madison County, and the officers are familiarizing themselves with the New World system.
7:37:29 PM Gulledge Thanked Chief and Sergeant Howe for working on the grant for radios.
7:37:48 PM Gulledge Went to Business from the Floor. There was none.
7:38:04 PM Gulledge Went to Mayor's Comments. Asked for a motion to purchase advertising space on the Troy/Maryville/St. Jacob Chamber of Commerce Annual Calendar for a cost of $445. Motion was made by Kostyshock and seconded by Garcia. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:40:25 PM Gulledge Asked for a motion to appoint Roger Shoup, 1 Hickory, Maryville to finish the unexpired term to 2013 of Bill Beatty on the Zoning Board of Appeals. Motion was made by Short and seconded by Bell. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:41:39 PM Gulledge Explained a Public Meeting will be held on September 28th at the Senior Citizen building at 7:00 p.m. to discuss the Safe Routes Grant Project. Explained they are sending notices to affected property owners, but the meeting is open to all citizens. Stated he would like the Trustees to attend.
7:42:44 PM Gulledge Gave Allied Waste report for August.
7:43:01 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Limberg. Voting on the motion: Limberg - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:43:17 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville