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Village of Maryville, Illinois

Description Caucus Meeting
Date 9/22/2010 Location Council Chamber
Time Speaker Note
6:30:07 PM Gulledge Called the Caucus meeting of Wednesday, September 22, 2010 to order and asked those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Bell, Kostyshock, Garcia and Short. Also in attendance were Deputy Clerk Henry, Attorney Motil, one resident and one reporter.
6:31:06 PM Gulledge Called for approval of the September 8th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Limberg. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
6:31:37 PM Gulledge Stated discussion of the SEDAC and Madison County grants for lighting improvements will be postponed until the September 29th Caucus meeting. Went to next item, bid from Computron for wireless access point for Village Hall in the amount of $528.99.
6:32:13 PM Bell Explained the installation will give the Council Chamber and conference room wireless internet access.
6:33:33 PM Schmidt Asked from what budget line item the funds will be taken. Bell responded it would come from the Administration Computers/Software line item #831.
6:34:54 PM Gulledge Asked from what budget line item the funds will be taken for website development by Civic Plus. Bell responded it will be split from the Computers/Software line item for each department.
6:36:09 PM Short Asked what installation includes.
6:36:17 PM Bell Explained the Cisco router will be installed and configured and the encryption setup to protect access.
6:37:10 PM Short Asked where the router will be installed. Bell responded in the room with the other equipment.
6:37:43 PM Gulledge Stated the item will be on the Board meeting agenda.
6:37:58 PM Bell Stated he spoke with Computron regarding remote access for the Treasurer, which will cost approximately $200.
6:39:22 PM Gulledge Stated he plans to proceed with the set up so the Treasurer has access to the system should she need to be out of the office for any length of time.
6:40:21 PM Gulledge Moved to next agenda item, amendment to property maintenance code regarding weeds and lawns.
6:41:44 PM Motil Explained the amendment and the research involved. Explained the proposed ordinance has been greatly expanded to be more specific. Stated his recommendation that Section 93 of the current code be repealed to avoid any conflicts with the new amendment to Section 151.054. Specifics of the ordinance were discussed.
7:05:24 PM Gulledge Stated the item will be placed on the Board meeting agenda.
7:05:30 PM Gulledge Went to Calendar Updates. Events were discussed.
7:07:48 PM Gulledge Stated the Park Committee would like authorization to begin the design process for a sign for Michael Noga Memorial Park and are recommending signage of "Coming Soon" be erected.
7:09:56 PM Gulledge Went to Public Input. There was none.
7:10:03 PM Gulledge Went to To Do List. Projects were discussed.
7:11:08 PM Gulledge Went to Trustees' Comments.
7:11:18 PM Schmidt Commented on an item contained in the packet regarding a set back variance that will be going before the Zoning Board of Appeals. Asked if the area is zoned Multi-Family. He was told no.
7:11:50 PM Gulledge Stated a Zoning Board of Appeals meeting will be held October 2nd at 9:00 a.m. Stated the first item is to consider the petition for variance from Edward and Rose Kostyshock. Stated the second is to consider the petition for variance from Lance and Laura Hatcher for building setback requirements. Explained where the property is located.
7:14:47 PM Schmidt Asked the status of the condemnation on West Main Street.
7:14:57 PM Gulledge Stated to his knowledge, the house is vacant. Explained the Village will likely need to seek legal action to enforce the notice of abatement. Motil stated Flaugher will begin the citation process upon his return from vacation on Monday.
7:17:12 PM Schmidt Commented another ordinance that likely needs to be reviewed is the one regarding political signs, which he would like rectified by next April.
7:17:57 PM Motil Explained the new State law removes the time restrictions of political signage.
7:19:02 PM Bell Discussed the Park Committee recommendation for a sign to be erected at Noga Park. Gulledge stated his opinion the design should come from the Park Committee.
7:20:19 PM Bell Stated Civic Plus will be at the next Caucus meeting to give a demonstration of their web design. Explained they offer a three-year payment plan which encompasses both the up-front and annual costs for the first three years. Stated he will provide details on the break down. Explained each department will be responsible for their respective content on the site.
7:22:54 PM Kostyshock Stated the Maryville School Fourth Grade Walking Field Trip will be held Friday, October 1st encompassing the museum, fire house, police department, Village Hall and Bobby's.
7:24:21 PM Gulledge Went to Mayor's comments. Stated a public hearing will be held before the Board meeting on October 6th at 6:45 p.m. to discuss pre-annexation for water service for property located at 107 Appletree Lane, Glen Carbon. Next, discussed recent issues with garage sale signs and enforcement. Stated he would like to review the sign ordinance and make amendment recommendations. After some discussion, the Board agreed.
7:32:45 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.

Respectfully submitted,

Tracy Fenton, Village Clerk

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