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Village of Maryville, Illinois

Description Caucus Meeting
Date 9/29/2010 Location Council Chambers
Time Speaker Note
6:30:14 PM Gulledge Called the Caucus meeting of Wednesday, September 29, 2010 to Order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, asked for a roll of those officers present. Answering the roll call were Trustees Schmidt, Bell, Kostyshock and Garcia; Limberg arrived late and Short was absent. Also in attendance were Attorney Motil, Clerk Fenton, Public Works Director Presson, Treasurer Henry, Police Chief Schardan, and two residents.
6:30:55 PM Gulledge Called for approval of the September 22nd meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Garcia. Voting on the motion: Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
6:31:27 PM Gulledge Went to first agenda item, Civic Plus presentation by Bryan Hahlbeck.
6:31:47 PM Hahlbeck Provided a presentation regarding his product for use in website development for the Village.
6:41:47 PM Limberg Arrived and was seated.
7:37:06 PM Bell Commented the proposal has a $1,000 discount built in, which Hahlbeck has agree to hold until October 20th. Stated he would like to add this issue to the next Caucus agenda to address questions and comments. Thanked Brian for his presentation.
7:41:46 PM Gulledge Went to next item, Pay Application #7 from Plocher for Water System Improvements.
7:42:23 PM Presson Explained the amount of the Pay App is $52,789. Stated the project is final and has been inspected.
7:42:58 PM Kostyshock Stated with this payment the Village will have paid $928,000.
7:43:09 PM Gulledge Stated the Village continues to hold the 10% retainage. There were no questions or comments. Stated the item will be on the Board meeting agenda.
7:43:36 PM Gulledge Went to next item, SEDAC and Madison County Grants for lighting improvements for Village buildings.
7:44:05 PM Presson Explained this project includes every building owned by the Village except for the Fire Department. Went over bids and stated the recommendation is to award the lowest bid to Nu-Way Lighting in the amount of $28,276.28. Explained the Village will receive a grant for $12,362.83 from SEDAC and an additional $15,000 from Madison County Community Development, leaving $913.45 owed by the Village.
7:54:17 PM Gulledge Stated the item will be on the Board meeting agenda. Went to next item, Pay Application #7 to Keller Construction for Drost Park Improvements.
7:54:27 PM Bell Stated the Application is in the amount of $126,900. Commented on the work completed to date including the paving of the walking path and main entrance to the park.
7:58:32 PM Gulledge Stated the item will be on the Board meeting agenda. Went to next item, Pay Application #1 to Keller Construction for Myron Provence Parkway.
7:58:47 PM Bell Stated the amount is $9,802.80. Stated the work has begun and should be finished tomorrow.
8:00:02 PM Gulledge Stated the item will be on the Board meeting agenda. Went to Calendar Updates. Events were discussed.
8:03:46 PM Gulledge Went to Public Input. There was none. Went to To Do List. Items were discussed.
8:04:57 PM Gulledge Went to Trustees Comments,
8:05:09 PM Schmidt Stated he and the Mayor attended the recent IML Conference and brought back information for various departments.
8:06:09 PM Kostyshock Stated the top of the water tank was poured today and the project should be completed within the next two weeks. Next, stated the Maryville Elementary Fourth Grade Walking Field Trip will be held Friday.
8:06:55 PM Gulledge Went to Mayor's Comments. Stated a Zoning Hearing will be held Saturday morning at 9:00 a.m. to consider variance requests from Kostyshock for minimum lot area and frontage requirements and for Hatcher for building set back requirements. Next, stated a Public Hearing for a Water Service and Pre-Annexation Agreement will be held Wednesday October 6th at 6:45 p.m. Next, commented on the Public Meeting held to discuss the Safe Routes Project, at which there were six to seven property owners in attendance. Commented most owners were in favor of the project. Next, stated an Electronic Waste Collection will be held Saturday, October 16th from 9:00 a.m. to 2:00 p.m. at Robert Stille Township Park.
8:09:47 PM Gulledge Asked for a motion to go into Closed Session to discuss Personnel Matters under 5ILCS120/2(c)(3). Motion was made by Schmidt and seconded by Bell. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:35:40 PM Gulledge Asked for a motion to come out of Closed Session. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:36:00 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Bell and seconded by Schmidt. Voting on the motion: Limberg - yes; Schmidt - yes; Bell - yes; Kostyshock - yes; Garcia - yes. Motion carried.
8:36:17 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville