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Village of Maryville, Illinois

Description Caucus Meeting
Date 10/13/2010 Location Council Chamber
Time Speaker Note
6:30:10 PM Gulledge Called the Caucus meeting of Wednesday, October 13, 2010 to order and invited those in attendance to join in the Pledge of Allegiance. After the Pledge, he asked for a roll of those officers present. Answering the roll call were Trustees Limberg, Schmidt, Kostyshock, Garcia and Short; Bell was absent. Also in attendance were attorney Motil, Public Works Director Presson, Police Chief Schardan and one resident.
6:30:48 PM Gulledge Called for approval of the September 29th meeting minutes. Asked if there were any questions, additions or subtractions to the minutes as prepared by the Clerk. There were none. Motion to approve was made by Schmidt and seconded by Kostyshock. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short -yes. Motion carried.
6:31:29 PM Gulledge Went to first agenda item, Police Department purchase of a replacement dash mount radar unit.
6:31:45 PM Schardan Explained one of the radar units is inoperable. Stated there is approximately $5,900 in the DUI fund, from which he plans to purchase a new unit for $1,667.50 from Enforcement Products, plus shipping and installation and is the lowest bid. Schmidt asked for updates in his department. Schardan stated they have received approximately 15 applications for the administrative position.
6:34:31 PM Gulledge Went to next item, Schiber Court bid opening.
6:34:43 PM Presson Explained this is for the road repair project. Stated the low bid is from L&W Contractors of $225,165.53.
6:35:10 PM Gulledge Stated this encompasses the emergency repair funds for which they applied and received up to $400,000 which will cover engineering as well. Stated this bid is lower than the engineer's estimate. Stated they have $30,000 in design engineering and $30,000 in construction. Stated they are checking with the State to see if the additional money can be used to extend the work. Commented if all goes according to plan, the project will start mid-November.
6:36:56 PM Presson Explained the project consists of concrete within the first approximately 100 feet of each entrance and spot and drainage repairs to the rest. Commented it was too expensive to do the whole road.
6:38:03 PM Gulledge Went to next item.
6:38:06 PM Presson Stated pay application #3 from Natgun for the water storage facility in the amount of $285,236.19 covers work performed to date. Stated they are within two to three weeks to completion, and should be online within approximately four weeks.
6:39:20 PM Gulledge Went to next item.
6:39:57 PM Presson Stated pay application #1 to Bruce Concrete is for the Lakeview Acres Phase II road project in the amount of $188,160.11. Explained this is the section completed between the bike path and Pinehurst subdivision.
6:41:24 PM Gulledge Asked Presson to update the Board on the status of the park.
6:41:29 PM Presson Stated the lake boat ramp is officially done. Next, stated the Village Hall front porch is finished, as are the trails in Drost Park.
6:42:08 PM Gulledge Went to next item, Civic Plus website development. Stated he reviewed the issue with the staff. Commented there is not a concern whether Civic Plus will do a good job nor a dispute that the website needs to be updated. Stated the concern is how it will be maintained. Explained one of the concerns of the staff is office time constraints and the expectation of volunteer committees in terms of updating of the site. Explained the quote is valid for sixty (60) days which would take them to the middle of November; therefore they have the choice to vote next week or wait until November 3rd. Explained $15,000 was budgeted and the proposal is for approximately $14,000 plus $3,000 per year in maintenance. Explained the payments are broken out to $7,652 for the first three years. It was decided the item will be on the next Board meeting agenda.
6:57:10 PM Gulledge Went to next item, Ameren gas franchise agreement. Stated he and Motil met with Rich Connor at Ameren. Explained the Village is running out of a 50 year contract. Explained the standard term is 20 years; however the compensation can be adjusted up or down 10%. Stated one thought is if they go with a ten-year term it would run along with the Census. Stated a clause is included that every five years the rate can be adjusted up or down by 3%. Stated his thought is to go down 10% to $1,431 with a 10 year contract. Commented the number will be looked at in ten years due to the Census and utility costs will not go down. Commented if they lock in to 20 or 30 years, they may have cost future money.
7:01:15 PM Schmidt Asked how Ameren comes up with the figure.
7:01:25 PM Gulledge Stated it is a formula based on population, but they would not disclose the specific calculation.
7:01:38 PM Motil Commented they come up with the figure based on similar sized municipalities. Commented they will make more than they were previously. Stated they negotiated to have it paid in a lump sum. Stated other than that, Ameren is reluctant to make other changes. Stated it was made clear Maryville will get the lump sum payment within 30 days of passage. Stated it was mentioned in the meeting that they can change the figures, but the costs will be passed on to customers.
7:06:58 PM Gulledge All agreed to a ten year term. Stated the item will be on the next Board meeting agenda.
7:07:53 PM Gulledge Went to next item, YMCA Proclamation for Keeping the Lights On After School. Commented this is an annual proclamation from the YMCA.
7:08:59 PM Gulledge Went to Calendar Updates. Events were discussed.
7:10:38 PM Gulledge Commented on the Library meeting. Stated the Library Board understands they need to come up with an architectural plan, timeline, parking plan, etc. to present to the Board.
7:15:55 PM Gulledge Went to Public Input. There was none.
7:16:15 PM Gulledge Went to To Do List. Items were discussed.
7:18:55 PM Gulledge Went to Trustees' Comments.
7:19:04 PM Schmidt Commented on the Community Improvement Board Fall Fest, which was not well attended. Commented on the speculation that many were out of town due to the school's being closed both Friday and Monday.
7:21:50 PM Kostyshock Commented on the success of the 5K Run; however the attendants left after the award ceremony instead of staying for the Fall Fest. Commented on how good the park looks.
7:27:34 PM Gulledge Went to Mayor's Comments. Stated he was thrilled with the Schiber Court bids.
7:27:51 PM Gulledge With no further business to come before the meeting, asked for a motion to adjourn. Motion was made by Schmidt and seconded by Garcia. Voting on the motion: Limberg - yes; Schmidt - yes; Kostyshock - yes; Garcia - yes; Short - yes. Motion carried.
7:28:12 PM   The meeting ended.

Respectfully submitted,

Tracy Fenton, Village Clerk

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The Village of Maryville